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Fall Data Collection 2012

Fall Data Collection 2012. September 2012. Timelines Educator Profile Sept 17 th Initial Student Enrolments Sept 28 th Enrolment Snapshot October 1-5 Follow-up EAL Support Questions. Agenda. Data Collection Timelines. Electronic Educator Profile.

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Fall Data Collection 2012

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  1. Fall Data Collection 2012 September 2012

  2. Timelines • Educator Profile • Sept 17th Initial Student Enrolments • Sept 28th Enrolment Snapshot • October 1-5 Follow-up • EAL • Support • Questions Agenda

  3. Data Collection Timelines

  4. Electronic Educator Profile Completed by all educators by September 17 Division level validation report for director/CFO School level validation report for administrators These reports can be accessed at www.education.gov.sk.ca/EEP

  5. Reported as of end of day (5:00 pm) September 17, 2012. Verification reports available using SDS and Discoverer Key enrolment fields for September 30th: Base, SK Residency, Age/Birthdate, Tuition, Immersion, PreK Compare against SIS counts Investigate any discrepancies SDS Initial Student Enrolments

  6. Discoverer Reports

  7. SDS Reports

  8. School Division Enrolment

  9. Division Enrolments - Validation

  10. School Enrolments

  11. School Enrolments - Validation

  12. Student Detail Report – use wisely!

  13. Student Detail Report

  14. Enrolment Activity – 5 day period

  15. Enrolment Activity

  16. Home Room Educator

  17. Home Room Educator

  18. Organization Affiliation

  19. Organization Affiliation

  20. PreKindergarten Students

  21. PreKindergarten Students –SK Learning #, birthdate, name

  22. Fine tune data September 18-28 • Data checklist spreadsheet will be provided by Education Funding to Directors/CFOs shortly to ensure all critical fields are identified and cross referenced to SDS validation reports. • Snapshot taken of SDS for Education funding purposes. • Captured as of 8 pm September 28th, 2012. • Sign off of Student and Educator Data by Directors by October 5th, 2012. September 30th Enrolments

  23. Each Director is expected to approve their reported numbers on the Director Signoff report and submit via email back to Education Funding Branch by October 5, 2012 • Each Director is expected to confirm in writing that the reported numbers are correct and submit that confirmation by October 5, 2012. • Education Funding Branch will review all corrections on the Director Signoff report on a case by case basis and inform School Divisions accordingly. October 1st Follow up

  24. Students assessed with Common Framework Reference (CFR) level (A1.1, A1.2 etc) • Workshops taking place with School Division personnel re: assessment process • Data entry/conversion task to move data into local SIS & enter/or transfer to SDS • More details to come. • EAL is due September 28th, 2012. • All EAL start dates should be in 2012/2013 school year. EAL Proficiency

  25. Validation reports are self-serve for all School Divisions. • School Division SDS support representatives are the first point of contact for all school and division staff regarding issues relating to SDS. SDS representatives escalate to Ministry level. • SDS Homepage – System Updates: Question and Answer document provides up to date answers to common questions. SDS support representative are encouraged to reference this document prior to escalating to the Ministry. • School Division SDS support reps reporting SDS web application availability issues or requiring File Transfer / XML support should email student.records@gov.sk.ca. • System outages posted at www.education.gov.sk.ca/sds • School level staff should contact the Ministry of Education Student Records staff directly at (306)787-1091; or by email at student.records@gov.sk.ca for assistance with: • Inconclusive match – Duplicate Learning Ids • Name/birthdate/learning id mismatch Accessing Support

  26. Please contact us if you have questions: Education Funding – Karen Almasi karen.almasi@gov.sk.ca EEP Support – Heidi Wong heidi.wong@gov.sk.ca SDS Support Team – Student Records student.records@gov.sk.ca SIS Support – Charline Wilson charline.wilson@gov.sk.ca Intensive Supports – Darren Kalaman darren.kalaman@gov.sk.ca EAL – Nadia Prokopchuk nadia.prokopchuk@gov.sk.ca Thank you

  27. Please identify your division and your role (for our use only) • We will compile the questions and responses to share with all participants Questions

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