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Contract Process

Oregon State University introduces a new vendor contract submission process to enhance efficiency. Step 1 involves submitting vendor contracts and personal service contracts to aabc.mucontracts@oregonstate.edu, including budget authority approval. Rental, facility use, hotel agreements, and personal service contracts are all included. Steps 2 through 4 detail the review, drafting, signature process, and payment initiation. The goal is faster turnaround, better data analysis, and improved communication across departments. Your participation and feedback are welcomed to refine this process.

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Contract Process

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  1. Contract Process AABC-MU

  2. Step One • Submit Vendor Contracts to aabc.mucontracts@oregnostate.edu • If you are procuring a personal service – complete the PSCW and submit this form to aabc.mucontracts@oregonstate.edu • Include budget authority approval • Send ANYTHING with terms and conditions to aabc.mucontracts@oregonstate.edu

  3. Step 1 Examples • Rental Agreements • Facility Use Agreements • Hotel Agreements • Click-Through Agreements • Personal Service Contracts

  4. Step 2 • Contract assigned for review/drafting at AABC. • Department notified that contract/PSCW has been received

  5. Step 3 • AABC-MU drafts and routes contract for all signatures • AABC-MU sets up vendor in payment system

  6. Step 4 • Fully executed contract disseminated to all parties (vendor and department contact) • Payment initiated

  7. Why “new” process? • Business Center makes payments for contracts. Business Center also capable of communicating with the following departments: • PCMM • Vendor Maintenance • Risk management • Business Affairs • OSU Foundation • All Central Offices • Business Center is initiating Lean processes • Information will be time stamped • Data analyzed • Bottlenecks identified • Solutions created, implemented and communicated out

  8. Goal • Faster turnaround times • More available data for decisions making • More options • One stop shop • Elimination of redundant flows of information • Make process more proactive and less reactive

  9. Moving Forward • Please submit all requests to aabc.mucontracts@oregonstate.edu • We encourage “participation” and ideas to better the process. Please submit these ideas to aabc.mucontracts@oregonstate.edu • Be prepared to put numbers to processes! Get excited.

  10. Contact info • AABC.MUContracts@oregonstate.edu • Mitchell Barrington • Mitchell.barrington@oregonstate.edu • Alex Leziy-Miller • Alexandra.leziy-miller@oregonstate.edu • Mike Abraham • Mike.abraham@oregonstate.edu • Whitney Turner • Whitney.turner@oregonstate.edu • Jennifer Creighton • Jennifer.creighton@oregonstate.edu

  11. Thank you!

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