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Wildland Fire Protection Program. Billing. Wildland Fire Protection Program. Local Government Fires -NDF will provide reimbursement to the Department or provide direct payment of approved costs to Federal Agencies and other vendors for those departments contracted with the WFPP.
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Wildland Fire Protection Program Billing
Wildland Fire Protection Program • Local Government Fires -NDF will provide reimbursement to the Department or provide direct payment of approved costs to Federal Agencies and other vendors for those departments contracted with the WFPP.
Local Government Incident NDF Duty Officer Advised WFPP Activated Cost Share Negotiation Fire Extinguished Gather Documentation $$$ Prepare Invoice Cooperators, Contractors, Etc Paid
Wildland Fire Protection Program • Federal Fires – Cooperators contracted with the WFPP will send their bills to NDF for payment. NDF will in turn bill the responsible federal agency for reimbursement
Federal Incident Mutual Aid Expires Cost Share Negotiation Fire Extinguished Gather Documentation Prepare Invoice $$$ Cooperators Paid
Wildland Fire Protection Program • Out of State Incidents – Bill per your agreement with the federal agencies.
Out of State Incidents Assignment Ends Gather Documentation Prepare Invoice USFS BLM $$$ Cooperators Paid
Billing Invoice Requirements • One Incident per Invoice • Incident Name • Start Date • Incident Number (State and Federal) • Contact Point • Standard Billing Documentation
Needed Documentation • WildCAD or Agency Equivalent • Resource Order (including supplies) • Cost Share Agreement • Emergency Firefighter Time Report (OF-288) • Emergency Equipment Use Invoice (OF-286) • Crew Time Report (CTR) • Property Loss Damage Reports • Transaction Register
Eligible Costs • Aviation • Initial Attack Resources • Extended Attack Resources • Vehicles, equipment, apparatus • Fire Base Camp / Incident Command Post • Food Services for Incident Personnel • Transportation – Mob and DeMob • Repair/replacement of uninsured items and small equipment
Eligible Costs • Use of Mobile Equipment • Use of Aircraft Services • Personnel Costs • Incident Management Team • Cost Share Agreements • Dispatchers • Fire suppression damage repair • Backfill
Excluded Expenses • Salary and Benefits • Repair/Maintenance Costs • Individuals / Agencies when in Mutual Aid • Dispatch personnel and services regular time • Profit and Administrative fees • Agency Personnel not assigned to the incident • Non consumable accountable property • Claims and award payments • Interest and Indemnities payments
Excluded Expenses • BAER (Burned Area Emergency Rehab) • Resources Demob’d prior to the end of the mutual aid period. • Escaped Prescribed Burns
Negotiable Expenses • Costs not outlined above may be subject to negotiation between the parties for payment • Contact the State with any questions, issues or situations regarding qualifying expenses that are not clear or require negotiation. • If the parties are unable to reach a mutually agreeable resolution, either party may refer the matter to the Review Committee
Billing Time Frame • Billing- package should be submitted no later than 6 months from the declared out date. • FEMA, Civil Cost Recovery, etc – Will follow the required timelines.
