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Enhancements in Authority Control: CCS Cataloger’s Workshop Overview

Join us for the Cataloger’s Workshop on September 7, 2005, focusing on Authority Work with the Java client. This session will cover essential tips and tricks for reading, selecting, and validating records to maintain accurate authority control in workflows. Familiarize yourself with new properties, terminology, and wizards. We will discuss the importance of validating headings and how to utilize the Weekly Report for effective authority record management. Learn how to optimize your use of the CCS Authorities within our SIRSI system for better database integrity.

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Enhancements in Authority Control: CCS Cataloger’s Workshop Overview

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  1. CCS Cataloger’s Workshop for September 7, 2005 Authority work with the Java Client CCS Authorities and the Weekly Report Hints & tricks on reading and selecting the correct record

  2. Authority Control in the Work Flows Java client • For those familiar with Authority control using the C Client – its very similar • New properties to watch out for • New wizards to be familiar with • Slightly new terminology

  3. New Look of the wizards • Authority wizards have changed slightly • Here’s the display authority wizards • Here’s the validate headings helper

  4. New properties to watch out for:(use the Supervisor log-in to change or view these properties)

  5. Configure… • Do not uncheck the Skip unauthorized headings helper or you might get stuck

  6. Authorized or a Reference? • An authorized heading or two • A reference

  7. Terminology when validating a heading • Next – Validates the heading, and then advances to the next heading. • Browse – Returns you to the Browse Authority hit list. • Get From List – Retrieves the currently selected authority heading from the Browse hit list. • Skip – Skips the authorized heading displayed without making changes or validating the change • Skip Rest – Skips the remaining headings

  8. CCS Authorities: • Remember that our SIRSI system is set at the highest level of authority control – meaning that validating headings is very picky with capitalizations, spacing, and etc. • PLEASE REMEMBER TO VALIDATE HEADINGS and to ENTER COMPLETE HEADINGS WHENEVER POSSIBLE

  9. But why is it so important?Because without authority control, our database could end up like this • > Nixon, Richard, 1913- • > Nixon, Richard. • > Nixon, Richard M., 1913-1994. • > Nixon, Richard M., 1913-1994, Presidents United States. • > Nixon, Richard M., 1913- • > Nixon, Richard M., 1913-1994, United States President. • > Nixon, Richard M. • > Nixon, Richard M. (Milhous), 1913- • > Nixon, Richard M., President of U.S. • > Nixon, Richard M. (Richard Milhaus), 1913- • > Nixon, Richard M. (Richard Milhous), 1913-1995 Oratory. • > Nixon, Richard M. (Richard Milhous), 1913- Inauguration. • > Nixon, Richard M. (Richard Millhous), 1913- • > Nixon, Richard Milhous, 1913- • > Nixon, Richard Milhous. • > Nixon, Richard Milhous, Pres. U.S., 1913-1994. • > Nixon, Richard Milhous, Pres. U. S., 1913- • > Nixon, Richard Milhous, President United States, 1913- . • > Nixon, Richard Milhous United States President 1913-1994. • > Nixon, Richard (Richard Milhous), 1913-

  10. Authority control- • Helps to standardize headings, so that there’s only one form of a name is used for a particular heading – in our case its: Nixon, Richard M. (Richard Milhous),1913- • Also determines other access points (or references) that will point the user to the correct heading or area of the database • This ensures easier access to materials, which in turn makes happier users

  11. Ways to insure good authority control: • Do validate those headings and export any needed authority records from OCLC • The CCS Authorities Librarian will assist by adding new or updated authority records; by adding needed authority records; and by doing database maintenance whenever it is needed

  12. One of the ways, the CCS Authorities Librarian uses is the Weekly Report • Runs every Monday morning • Picks up unauthorized headings of newly added or updated records from the previous week • We go over the report and selectively choose 100’s to work on, and all the 110’s, 440’s, and subjects also

  13. The WEEKLY REPORT 100’s and 110’s: • 1 100: 10 : |aWheeler, Candace Thurber,|d1827-|?UNAUTHORIZED • 5 100: 10 : |aWickwire, Franklin B.|?UNAUTHORIZED • 6 100: 10 : |aWingerson, Lois.|?UNAUTHORIZED • 1 100: 10 : |aYoung, Frank Rudolph.|?UNAUTHORIZED • 2 100: 20 : |aLe Corbeiller, Clare.|?UNAUTHORIZED • 1 110: : |aHope 7 (Musical group)|?UNAUTHORIZED • 4 110: 1 : |aBackyardigans|?UNAUTHORIZED • 2 110: 1 : |aDavid, Erica.|?UNAUTHORIZED

  14. The Weekly Report 440’s: • 2 440: 0 : |aDelmar Learning's blueprint reading series|?UNAUTHORIZED • 1 440: 0 : |aDeptford trilogy ;|v1, 2 and 3|?UNAUTHORIZED • 3 440: 0 : |aDigital photography series|?UNAUTHORIZED • 3 440: 0 : |aDive ;|v2|?UNAUTHORIZED • 1 440: 0 : |aDocumentos ilustrados|?UNAUTHORIZED • 11 440: 0 : |aDragon Slayers' Academy ;|v2|?UNAUTHORIZED • 19 440: 0 : |aDragon Slayers' Academy ;|v3|?UNAUTHORIZED

  15. More 440’s from the Weekly Report: • 1 440: 4 : |aRock House method|?UNAUTHORIZED • 6 440: 4 : |aThe Abbott & Costello collection|?UNAUTHORIZED • 5 440: 4 : |aThe Chronicles of Narnia|?UNAUTHORIZED • 1 440: 4 : |aThe Irish-Americans|?UNAUTHORIZED 11 440: 4 : |aThe fall revolution|?UNAUTHORIZED

  16. 650’s from the Weekly Report • 6 650: 0 : |aSSAT (Educational test)|vStudy guides|?UNAUTHORIZED • 18 650: 0 : |aSamson, Albert (Fictitious character)|xFiction.|?UNAUTHORIZED • 1 650: 0 : |aSavitch, Dillon (Fictitious character)|vFiction.|?UNAUTHORIZED • 1 650: 0 : |aScholastic Aptitude Test.|?UNAUTHORIZED • 1 650: 0 : |aScholastic Aptitude Test|?UNAUTHORIZED • 3 650: 0 : |aScholastic Aptitude Test|vStudy guides.|?UNAUTHORIZED • 3 650: 0 : |aScholastic Aptitude Test|xStudy guides.|?UNAUTHORIZED

  17. You need authority records to ensure good authority control-- • Let’s look on OCLC, at about 15 sample authority records • We’ll see all the different types • Things to look for and also how to decipher some authority record lingo and shorthand

  18. Differentiated name heading:

  19. How to decipher the 670 field (1):

  20. How to decipher the 670 field (2):

  21. How to decipher the 670 field (3):

  22. An undifferentiated type:

  23. Cannot identify with:

  24. Do not confuse with type:

  25. Basic corporate heading:

  26. Earlier & later see-also corporate references:

  27. Conference heading (or an annually scheduled event):

  28. Uniform title (but not a series):

  29. Author/title type of series (or the dreaded 490 1/800 combo):

  30. Numbered series:

  31. Unnumbered series:

  32. Series-like phrase – use a quoted note instead:

  33. Topical subject heading:

  34. Another topical subject heading, but with a bit of musical accompaniment:

  35. Do not use as a subject heading, but use as a subdivision instead

  36. Geographical heading:

  37. Another geographical heading (city neighborhoods, parks, etc. belong here):

  38. AC Children’s heading:

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