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MF 2010 PB Briefing

Special Thanks! NUS Students’ Arts and Social Sciences Club. 5 th June 2010. MF 2010 PB Briefing. Briefing Overview. Payment of Booth Booth Allocation Logistics Matriculation Timing Decoration Day Matriculation Packages Marketing Guidelines Event Proper Clearing Up

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MF 2010 PB Briefing

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  1. Special Thanks! NUS Students’ Arts and Social Sciences Club 5th June 2010 MF 2010 PB Briefing

  2. Briefing Overview • Payment of Booth • Booth Allocation • Logistics • Matriculation Timing • Decoration Day • Matriculation Packages • Marketing Guidelines • Event Proper • Clearing Up • Security Procedures & Safety • Discipline and Administration • Summary of Important Dates • Balloting (For societies & interest groups only)

  3. MF 2010 PB Briefing Payment of booth

  4. Payment of Booth • All PBs are required to pay $50with the Matriculation Fair Committee today. • Every cash payment would be recorded and issued a receipt • Original receipts to be retained for future collection of deposits, • Any fines resulting from breaching of Rules and Regulations would be deducted from the deposit.

  5. Mode of Payment & Return of Deposit

  6. MF 2010 PB Briefing Booth Allocation

  7. Booths • No mutual exchanges of booths after balloting, including exchanges within the same sector. • There will be no balloting for Faculty Clubs, Constituent Clubs and for any PBs participating at MF for 2 days or less. • Booths will be allocated • Only societies & interest groups will undergo balloting • Each booth will be assigned a fixed number of tables and chairs

  8. Booth Space

  9. Floor Plan

  10. Booths for NUSSU Constituent Clubs

  11. Booths for NUSSU Committees

  12. Booths for Budget Booths

  13. MF 2010 PB Briefing logistics

  14. Logistics • All PBs must declare to the MFC all bulky, costly items, and logistics/decorations that they intend to bring into the hall on the Logistics Declaration Form (Form B) • State clearly the type and quantity of the items to be brought in. • Based on Form B, the Logistics Officer will advise accordingly on items deemed unsuitable to be brought into the MF or which might pose problems if brought in. • PBs need to indicate on Form B if electrical power will be required and the number of power points that are needed is subject to a cap of 2 power points.

  15. Logistics • All equipment brought into the MF must be clearly labeled with the PBs’ name. • All PBs are to ensure that they have been issued the correct number of tables and chairs and to declare any existing damages or discrepancies immediately during the time of issue on Decoration Day. • Failure to do so would indicate acceptance of the issued items and the cost of the damage/loss will be borne by the PB concerned.

  16. Logistics • All wiring and cables are to be securely taped down to prevent accidents from happening. • PBs must ensure that no wiring/cables are left exposed to the walking space  • All decorations, exhibits, storage space, etc are restricted to the area allocated to the PBs. • All partitions are not to be moved without prior permission. • No doors or windows, other than assigned entrances and exits, are to be unlocked or opened.

  17. Logistics • All PBs which are participating in the MF are to surrender 1 extension cords each with at least 4 sockets, of which one must be of at least 5m in length. • Each PB will be provided with only two power sockets during MF. • Please be reminded to not overload any power sockets • Each PB is responsible for their own items. The MFC accepts no responsibility whatsoever for the items

  18. MF 2010 PB Briefing Matriculation timing

  19. Matriculation Timings

  20. Matriculation Timings

  21. MF 2010 PB Briefing Decoration day

  22. Decoration Day • 21st July (Wednesday) • Morning: 0900 – 1200, Afternoon: 1300-1600

  23. Decoration Day (Faculty Booth) • For faculty clubs who will only participate in the morning, they can choose to come the day before (at 6pm) or on actual day (at 8am) to decorate their booth. • For faculty Clubs who will only be participating in the afternoon, they will be required to come 45 minutes before their faculty’s matriculation timing and report to their respective PRO, and decoration will only begin 30 minutes before their faculty’s matriculation timing.

  24. Decoration Day (Budget Booths) • All PBs who are not participating on the first day will only decorate their stalls from 1800hrs onwardson the day before their participating day. • PBs participating only in the afternoon (comprising budget booths coming in for less than 4 days) may only decorate their booths on the day of participation an hour before the session. • Contact respective PROs for instructions just before decoration in these 2 cases.

  25. Decoration Day • All PBs should keep to their allotted time periods for decorating their stalls. PBs are requested to report to their respective PROs before commencing decoration. • Tapes of all kinds (including masking and clear tapes) are strictly prohibited from any wall, floor, pillar, door, window or ceiling. • Only Blue Tack is allowed for adhesive purposes. Cloth tape is only meant for securing electrical wires on the floor.

  26. Decoration Day • Height of all objects must not exceed 3m, and the width should not exceed 150cm. • banner should not be greater than 1m by 3m  in size. • Size of large banner must be declared in Form B to seek the approval of MFC. • All PBs are required to bring their own structures for hanging their banners.

  27. MF 2010 PB Briefing Matriculation packages

  28. Matriculation Packages • Sales and distribution of packages are only allowed within the booth area assigned to the PBs. • PBs participating from morning onwards are allowed to bring their matriculation packages into the MF venue before 1900 hrs on the night before. PBs participating from the afternoon onwards are only allowed to bring their packages during their decoration period.

  29. Matriculation Packages • Storage of Matriculation Packages are at the risk of all PBs and the MFC will take no responsibility for the loss or damage of any packages. • All Matriculation packages must be stacked and kept in a neat and presentable manner. They must not obstruct any paths or affect safety in any way, especially the emergency exit points.

  30. MF 2010 PB Briefing Marketing guidelines

  31. Marketing guidelines • Ensure there’s no conflict of interests between sponsors from the Faculty Clubs, Non-Faculty Clubs and Societies • The sponsors for Matriculation Fair 2010 • SingTel , DBS, Standard Chartered , AIA • ** Sponsors with clash of interests are: • Other Telecommunication companies e.g. Starhub, Singapore Cable Vision, M1 • Other Banks e.g. UOB, OCBC, Citibank, OUB, Maybank, HSBC • Financial Institutions and Insurance companies • Sponsors not approved by OSA: • Chatline Companies. • Social Escort Companies • Online Trading Companies

  32. Marketing guidelines • Booths

  33. Marketing guidelines • Goodie Bags / Matriculation Packages • T-Shirts

  34. MF 2010 PB Briefing Event proper

  35. Event Proper • Operating hours for matriculation fair: 0900 – 1700 hrs • All PBs are allowed to enter into the MF venue at 0830 hrs. • All booths have to be ready by 0845 hrs. • All PB personnel must leave MF venue within 30 mins after closing time

  36. Event Proper • All representatives may only do recruitment and distribution of materials within the sectortheir PBs is under. • No food and drinks are allowed within MPSH2 at all times, other than bottled plain water. All meals must be taken outside. • Soliciting in any other area besides MPSH2 is strictly prohibited.

  37. Event Proper • All loud hailers and public address system are not allowed in the hall. • All PBs and their representatives are reminded to keep a lookout for their personal belongings.

  38. MF 2010 PB Briefing Clearing up

  39. Clearing Up • 27th July 2010 from 1730 hrs • PBs who are participating on the last day of the MF are required to send a minimum of 2representatives (preferably male) to help clear up on the last day of the MF. • All decorations are to be removed by respective stallholders by 27th July 2010 (Tuesday), 2000hrs.

  40. Clearing up • All PBs not participating in MF for all 4 days can only remove their decorations from 1800hrs to 1900hrson the day their participation ceases. • Inform and seek approval from their respective PROs before removing any decorations.

  41. Clearing Up • PBs participating between 22th July to 27th July 2010 for MF are required to clear up their area after they have ended their participation. • All PBs involved in the clearing up on the final day, are to first clear up their own stall area before they are detailed by the Logistics Officer to help out in the general clearing up of MPSH2.

  42. MF 2010 PB Briefing Security procedure & safety

  43. Security Procedures • Entry into MF for PBs is strictly by security passes only. • Sharing/ exchange of passes is strictly forbidden. • All students are required to exchange their matriculation cards for the passes. • All participating representatives must at all times wear their security pass visibly around their neck when in the MF.

  44. Security Procedures • No. of security passes allowed for each PB:

  45. Security Procedures • Each PBs is to submit a list of names of representatives in the following format to their PRO:Column 1: NameColumn 2: Matriculation Number (with alphabet)for MF to their respective Public Relations Officers by 5th July 2010 (Monday) 2359hrs.

  46. Safety • All doors, especially emergency exits and fire hoses are not to be blocked by any object. • No multi-way adapter and/or extra extension cords are allowed to prevent overloading of power points. • All PB should familiarize their members who are participating in the MF with the safety regulations of MF.

  47. MF 2010 PB Briefing Discipline and Administration

  48. Discipline and Administration • Minor Offences and Intermediate offences: • Given verbal warning once. • Repeated offences would result in fines of $10 for each offence • Examples: Overloading of power points, Offensive decorations, Consumption of food and drinks inside MPSH2, failure to stay within one’s sector ( for purpose of recruitment and sales) • In the event the deposit is insufficient to cover all fines imposed due to penalties incurred by the PBs and its members, the MFC may evict the PBs from the fair.

  49. Discipline and Administration • Serious Offence: • Fine of $15 or immediate eviction from MF • Examples: Vandalizing or defacement of NUS property

  50. MF 2010 PB Briefing Summary of important dates

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