1 / 103

Introduction to the Session

Introduction to the Session. 3.1.1. Introduction to the Session. Session Objectives Understand Range Tenures & Replacements Understand how to use FTA to: Record Range Tenure information Record Replacement information Obtain a Range Tenure Number Clear a Range Tenure (including Exhibit A)

keola
Télécharger la présentation

Introduction to the Session

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Introduction to the Session 3.1.1

  2. Introduction to the Session • Session Objectives • Understand Range Tenures & Replacements • Understand how to use FTA to: • Record Range Tenure information • Record Replacement information • Obtain a Range Tenure Number • Clear a Range Tenure (including Exhibit A) • Explore Tenure & Tenure Application tabs • Add an Associated Client, File, & Note • Add a Grazing or Haycutting Rotation • Copy a Grazing or Haycutting Rotation • Maintain Range Units & Pastures • Archive & Retire Range Tenures 3.1.2

  3. Introduction to the Session • Session Pre-requisites: • An Orientation to MoF Business Applications • Module 1.1 Overview of FTA/ESF If you have NOT completed the pre-requisite training requirements, you may find sections of this training confusing 3.1.3

  4. Introduction to the Session 3.1.4

  5. Introduction to the Session • Online Classroom Basics • Eliminate distractions • Time is allowed for Q & A • Use “Raise Hand” function for questions • Keep text chat to a minimum • Only 1 person can speak at a time • Contact: • david.he@tmnewmedia.com • 250-475-0808 3.1.5

  6. Introduction to the Session • FTA Website: • http://gww.for.gov.bc.ca/his/fta/ • Contains: • Communication • Training • Links to FTA Application 3.1.6

  7. Introduction to the Session • Participant Guide = On the Job Resource • Contains: • Additional topic details • Additional information • Step by step summaries • Download: • MoFR Online Classroom • http://www.learningestore.com/bcmof • FTP Site (eventually FTA Website) 3.1.7

  8. Introduction to the Session • Topic Wrap-Up • Use On-Line Help first before calling Help Desk • Useful initial resource to answer questions 3.1.8

  9. Topic #1: • Understanding the Range Tenure Process

  10. Topic #1: Understanding the Range Tenure Process • Topic Objectives Understand: • Types of Range Tenures recorded in FTA • How Range Tenure information is recorded 3.1.9

  11. Topic #1: Understanding the Range Tenure Process • What is a Range Tenure? • In BC, the Crown retains title to public land • Crown awards rights to use public land • Range Tenures are awarded to ranchers requiring access to grazing or haycutting • Tenures are issued & managed at district level • Each district uses a common, web-based system (FTA) to record tenure information 3.1.10

  12. Topic #1: Understanding the Range Tenure Process Range Tenure Types • Each tenure type is recorded in a very similar process through FTA • Tenures are issued by district staff • E01 - Grazing License • E02 - Grazing Permit • E03 - Non-Replaceable Grazing Permit • H01 - Hay Cutting License • H02 - Hay Cutting Permit • H03 - Non-Replaceable Hay Cutting Permit • Range Act • http://www.for.gov.bc.ca/tasb/legsregs/range/rangeact/range.htm 3.1.11

  13. Topic #1: Understanding the Range Tenure Process • The Range Tenure Issuance Process • Range Tenure Number can be generated either by: • Method A-Submitting file containing Range Tenure Application via ESF to FTA • Method B-Adding Range Tenure Application into FTA via FTA010-Add Tenure page 3.1.12

  14. Topic #1: Understanding the Range Tenure Process • Method A- RAN Generated via ESF • ESF Submission will create a Range Tenure in FTA • Status is Pending Electronic-PE • Once cleared, status changes to Pending-P • Once approved, status changes to Active-A • Note: This flow charts is also in the Participant Guide 3.1.13

  15. Topic #1: Understanding the Range Tenure Process • Method B- RAN Generated via FTA • Useful if a Tenure Number required immediately • Status is Pending Application-PA • ESF Submission still required • Tenure still needs to be cleared • Once cleared, status changes to Pending-P • Once approved, status changes to Active-A • Note: This flow charts is also in the Participant Guide 3.1.14

  16. Topic #1: Understanding the Range Tenure Process • Clients: • Client included in data upload via ESF • Client must exist in CLIENT System • May use District Manager Client Number until client is in CLIENT System • Record actual client in “notes” function until Tenure is “cleared” • Input client prior to “approval” of Tenure You will learn how to add a “note” later in this session 3.1.15

  17. Topic #1: Understanding the Range Tenure Process • Range Tenure Status • Found on FTA100-Tenure page • Reflects state in FTA and progression • Status Changes may be: • Automatic • Manual 3.1.16

  18. Topic #1: Understanding the Range Tenure Process • Common Range Tenure Statuses 3.1.17

  19. Topic #1: Understanding the Range Tenure Process • Tenure Not in Effect • Once a Tenure is “approved” status = A • If Tenure not yet in effect then manually change status to “pending” status = P • Once in effect, change status back to “approved” status = A 3.1.18

  20. Topic #1: Understanding the Range Tenure Process Common Range Unit/Pasture Statuses Additional statuses (for Tenures & Range Unit/Pastures) listed in PG are: • Used for historical purposes only; or, • Under review by FTA Development Team 3.1.19

  21. Topic #1: Understanding the Range Tenure Process • Spatial Amendments • Range Tenure’s existing spatial data can be amended • Use the existing RAN Number • ESF Submission • New Spatial Data • Existing Attribute Data • Update in FTA to SPATIAL only 3.1.20

  22. Topic #1: Understanding the Range Tenure Process • Topic Wrap-Up • Range Tenure Number can be generated via: • ESF Submission • FTA Application • There are status codes for: • Range Tenures • Range Unit/Pastures • Range Tenure Number and RAN Number both refer to Range Tenures 3.1.21

  23. Topic #2 • Understanding Replacements

  24. Topic #2: Understanding Replacements • Understand How To: • Decide on a Replacement option • Process a Replacement in FTA Topic Objectives 3.1.22

  25. Topic #2: Understanding Replacements • Replacement Options • Range Tenures eventually expire • A client may wish to replace an expired tenure • This is known as a Replacement • 2 options are available for administration of a Replacement: • Option A—new tenure number • Issue a tenure with a new tenure number • Option B—retain existing number • Issue a tenure with the existing tenure number 3.1.23

  26. Topic #2: Understanding Replacements • Replacement Process–Tenure Number Generated via ESF Note: This flow charts is also in the Participant Guide 3.1.24

  27. Topic #2: Understanding Replacements • Replacement Process–Tenure Number Generated via FTA Note: This flow charts is also in the Participant Guide 3.1.25

  28. Topic #2: Understanding Replacements • Processing a Replacement–New Tenure Number • If a Replacement requires a new Tenure Number, then same process as issuing a new tenure must be completed 3.1.26

  29. Topic #2: Understanding Replacements • Processing a Replacement–Retain Tenure Number • Navigate to Tenure tab & enter new expiry date in the Extended Date field • Tenure Area must be unchanged • Licensee must be charged an Issuance Fee Note: You are not extending the tenure, you are replacing the tenure There is no statutory option for extending Range Agreements 3.1.27

  30. Topic #2: Understanding Replacements • Topic Wrap-Up • 2 options available for the administration of a Replacement: • Option A—new tenure number • Issue a tenure with a new Tenure Number • Options B—retain existing number • Issue a tenure with existing Tenure Number 3.1.28

  31. Topic #3: • Processing the Tenure

  32. Topic #3: Processing the Tenure • Topic Objectives • Understand how the Tenure is processed including: • Who’s Involved • Reviewing the Tenure Application • Clearing, Approving & Examining the Tenure 3.1.29

  33. Topic #3: Processing the Tenure • District Documentation • Districts are responsible for completing necessary documentation for a tenure • Documentation becomes critical to LIM Staff • Documentation requirements outlined in Range Act & accompanying regulation 3.1.30

  34. Topic #3: Processing the Tenure • LIM Staff Documentation • The role of District LIM Staff varies from district to district • LIM Staff responsibilities may include the following: • Creating Exhibit A & submitting Tenure Application to FTA • Map Reporting tasks for Range Tenure in FTA & resolution of Map Conflicts • Clearing Range Tenure • Approving/Rejecting Range Tenures • Liaising with District Range Staff 3.1.31

  35. Topic #3: Processing the Tenure • Tenure Application Tab 3.1.32

  36. Topic #3: Processing the Tenure • Tenure Application List • The FTA950–Tenure Application List page is made up of two sections that allow a user to: • View Tenure Application attributes • View Tenure Application spatial data • Access Map View for the Web • Examine the Adjudication Status Report 3.1.33

  37. Topic #3: Processing the Tenure • Clear the Tenure • Use the FTA Inbox to clear a Tenure • Displays Tenures submitted via ESF • Each Tenure displays as a separate row • Use the Clear button 3.1.34

  38. Topic #3: Processing the Tenure • The Inbox 3.1.35

  39. Topic #3: Processing the Tenure • Approve the Tenure • Clear Tenure prior to approval • Client must be associated with Tenure • This must be the actual client not the District Manager Client Number • Click Approve button 3.1.36

  40. Topic #3: Processing the Tenure • Approve Button 3.1.37

  41. Topic #3: Processing the Tenure • Tenure Tab 3.1.38

  42. Topic #3: Processing the Tenure • Tenure Details • Mandatory fields automatically populated • Bottom section of the page will change based on type of tenure • Status field indicates where the Tenure is in the business cycle 3.1.39

  43. Topic #3: Processing the Tenure • Topic Wrap-Up • FTA950-Tenure Application Tab • Examine ESF Submission • FTA300-Inbox • Clear, Approve, or Reject Tenure • FTA100-Tenure Tab • Examine Tenure details 3.1.40

  44. Topic #4 • Adding Clients, Files & Notes

  45. Topic #4: Adding Clients, Files & Notes • Topic Objectives • Understand how to: • Add an Associated Client • Add an Associated File • Add Notes 3.1.41

  46. Topic #4: Adding Clients, Files & Notes • Add an Associated Client • Range Tenures may have multiple clients • Primary client automatically displayed in FTA • Example of a tenure with multiple clients: • Husband & wife are both registered owners of the Range & are both awarded the tenure • Each need to be recorded as a client • Other examples include: • Partnerships • Multiple family member control of an agreement 3.1.42

  47. Topic #4: Adding Clients, Files & Notes • Add an Associated File • Range Tenure in FTA can be associated with 1 or more files • Files can be: • Within FTA • Outside of FTA 3.1.43

  48. Topic #4: Adding Clients, Files & Notes • Add a Note • Allows users to attach a note to a Range Tenure • Once a note is entered & saved, a “Notes Attached” message displays • Provides notification to others examining the Tenure that a note exists • District, Region & Headquarters users with read access may view note Always ensure info entered in notes is appropriate 3.1.44

  49. Topic #4: Adding Clients, Files & Notes • Topic Wrap-Up • Files, Clients & Notes may be associated with a tenure • An associated client must exist in the CLIENT System • An associated file may exist within FTA or outside of FTA • Notes can be read by other users • Use discretion 3.1.45

More Related