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Online Document Hosting

Online Document Hosting. What is the solution?. What makes us different? Ease of use Broad functionality Rapid deployment Low cost of ownership Regular feature updates Complete service & support. Services. Image Secure Document Conversion Ongoing Processing Microfilm Conversion Index

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Online Document Hosting

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  1. Online Document Hosting

  2. What is the solution? What makes us different? • Ease of use • Broad functionality • Rapid deployment • Low cost of ownership • Regular feature updates • Complete service & support September 2010

  3. Services • Image • Secure Document Conversion • Ongoing Processing • Microfilm Conversion • Index • 99%+ Accuracy • Innovative Capture Technology • Best Practices Quality Assurance • Redact • Prevent Identity Theft • Statutory Compliance • Protect Sensitive Information • Retrieve • Document Hosting • Custom Archives • Document Management September 2010

  4. Document Hosting • Software as a Service (SaaS) • A low cost way for businesses to obtain the same benefits of commercially licensed, internally operated software without the associated complexity and high initial cost • Delivers a single application cost-effectively and securely • Single instance, multi-tenant architecture • New versions released at least 4 times per year • Rapid implementation • No database installation / configuration • No server software / configuration September 2010

  5. Document Hosting • Centralized Document Repository • Accessible via: • Web Browser • FTP / SFTP • Web Services • Desktop Components September 2010

  6. Document Hosting • Almost any type of document • Images, Office Documents • Scan/Print Directly to Repository • Granular Security • Workflow September 2010

  7. What does SaaS Mean? • Complete software as a service means: • Up and running in days –literally days! • Nothing to install -- No HW, No Software, No maintenance • Comprehensive – all components ready from day 1 • Low cost – pay-as-you-go subscription • Low risk --reduced economic and IT risk • Easy to administer -- administered by non-IT staff • Easy to use – intuitive Web interface • Easy to integrate – robust Web services APIs • Rapid releases – new functionality and responsive September 2010

  8. Upload Documents Upload many documents simultaneously independent of their file type. Add meaningful indexes to documents quickly and easily. Initiate workflows to route documents to appropriate staff. September 2010

  9. Send Documents You can send documents to recipients inside or outside your organization. Personalize the subject and the body of the email that you are sending. September 2010

  10. View Documents and add comments View documents quickly and easily by searching or selecting through folder structure. Add comments and redact sensitive information. Zoom, print, email, rotate and split documents. View document indexes. September 2010

  11. Document History View detailed history for every file stored in the repository. This assists in regulatory compliance and monitoring recent activity on files. September 2010

  12. Workflow Workflow engine allows you to route document quickly and efficiently to the proper staff members for processing. Using workflow enhances compliance and tracking of action steps. September 2010

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