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Enhancing Consolidated Planning for CDBG Grantees: Leveraging Data and Technology

This initiative aims to improve the Consolidated Plan process for CDBG grantees by enhancing data accessibility and technology integration. By moving towards electronic submissions and streamlining planning documents, the initiative seeks to reduce redundancies and improve the efficiency of information collection. Key features include an improved data mapping tool, standardized templates, and pre-populated tables from CPD Maps. The goal is to facilitate better planning, support community development needs, and ultimately multiply the effectiveness of resources available to grantees.

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Enhancing Consolidated Planning for CDBG Grantees: Leveraging Data and Technology

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  1. Consolidated Plan Enhancements Goal: Support planning that leverages resources and multiplies outcomes through enhanced data, technology and system updates.

  2. Con Plan Grantees

  3. Con Plan Grantees CDBG $3.6 B CDBG $3.6 B CDBG $3.3 B CDBG $4.0 B

  4. Con Plan Grantees 2011 • All grantees are required to submit a Consolidated Plan • Grantees use to 20% of CDBG funds can be for administration and planning • As CDBG funds are reduced, support for these staff is also reduced

  5. Current Con Plan Limitations • Paper submission • Form used by most grantees is redundant and produces several “plans within a plan” • Data provided by HUD is insufficient and cumbersome • Limited Grantee capacity • A lot of grantees hire consultants to prepare their plans • We estimate that only one third of grantees have mapping capacity • Grantee governments face structural deficits, layoffs and furloughs

  6. Current Con Plan Limitations:According to Survey of COSCDA Members • Performance Indicators need to be included in the PER • The CPMP tool was never developed for states • A seamless planning, data input and reporting process is needed

  7. Applying What We’ve Learned • From NSP • Data, mapping technology, TA and guidance all help grantees create programs that meet community needs HUD’s work • Practical grantee support • Useful data • Better technology • Helpful technical assistance

  8. Planning:New Template, Data & Tool for Planning • Electronic submission template • Incorporate Template for Con Plan and Annual Action Plan into IDIS • Connect Con Plan Goals to activities and outcomes • Pre-populate tables with data from CPD Maps Database • Enhanced planning data • Data that speaks to all uses of grant funds • Example: Economic development data • Data mapping tool • Make data easy to understand and manage • Support needs assessment

  9. Template:Facilitate integrated planning and decision-making

  10. Template:Simplify and standardize information provided by grantees • Collect information more efficiently: • Supplement narrative sections with tables to summarize visually • Standard format • Integrate input from planning data and GIS tool • Data from database automatically populate tables in Con Plan • Allow grantees to import tables and maps created in GIS tool

  11. Expanded Data

  12. CPD Maps – What’s next? • More data: • CHAS data available at census tract level • Continuum of Care planning data • Public Housing data • Data describing key community development needs • More maps: • Non-entitlement units of general local government • More data (ACS and CHAS) displayed at census-tract level

  13. CPD Maps – What’s next? • Enhanced function: • Queries based on multiple variables • Ex. identify Low-income census tracts with median rents greater than FMR • Export maps and data tables • Integrate into IDIS Online • Upload maps and reports from CPD Maps to Con Plans in IDIS

  14. Status and Next Steps • CPD Maps Prototype available at: http://egis.hud.gov/cpdmaps • Use “Feedback” link to learn more and offer your input • IDIS improvements in design phase • Summer 2011: • Webinars • Sessions at national meetings • Scheduled Completion: April 2012

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