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EVERYTHING NONPUBLIC

EVERYTHING NONPUBLIC. April 7, 2014 – New Providence, NJ April 8, 2014 – Mullica Hill, NJ April 11, 2014 – Hamilton, NJ. AGENDA. I. State Programs Chapter 192 and 193 OFAC Audit Process Nursing Services Technology Initiative Textbook Aid II. Federal Programs IDEA Title I

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EVERYTHING NONPUBLIC

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  1. EVERYTHING NONPUBLIC April 7, 2014 – New Providence, NJ April 8, 2014 – Mullica Hill, NJ April 11, 2014 – Hamilton, NJ

  2. AGENDA I. State Programs • Chapter 192 and 193 • OFAC Audit Process • Nursing Services • Technology Initiative • Textbook Aid II. Federal Programs • IDEA • Title I • Title II A • Title III

  3. AGENDA III. NJDOE Training Programs • Provisional Teacher Programs • Licensure Programs • Administrator Programs

  4. State Nonpublic Programs To participate in state programs, nonpublics must submit the Nonpublic School Enrollment Report every year!

  5. Chapter 192 and Chapter 193 • Compensatory Education (192) • Language arts and math instruction • ESL • Home instruction • Special Education (193) • Evaluation, re-evaluation and determination of eligibility for services • Supplementary instruction • Speech-language services

  6. Student Eligibility Chapter 192 and Chapter 193 • Full-time students in a nonpublic elementary or secondary school (grades K-12) located in New Jersey • Parents/guardians live in New Jersey • If student boards, the district where parents reside is child's district of residence • Parents/guardians are residents of another state • May receive only initial or annual evaluation or reevaluation (Chapter 193 services)

  7. Student Eligibility Chapter 192 and Chapter 193 • Chapter 192: 5-20 years old • Chapter 193: 5-21 year old • Parent application for services: 407-1 form • Submit annually before services can begin

  8. District Responsibilities Chapter 192 and Chapter 193

  9. District ResponsibilitiesTimely and Meaningful ConsultationChapter 192 and Chapter 193

  10. District ResponsibilitiesTimely and Meaningful Consultation Chapter 192 and Chapter 193

  11. District ResponsibilitiesTimely and Meaningful ConsultationChapter 192 and Chapter 193 • Prior to a change in the provision of services, include the parents in the consultation process via: • Survey, meeting, or nonpublic school administrator • Get input on: • Level of satisfaction with the current provider • Concerns • Outcomes desired

  12. District ResponsibilitiesThird-Party Provider Chapter 192 and Chapter 193 • If district contracts with a provider • District retains responsibility of delivery and oversight of Chapter 192 and Chapter 193 services

  13. District ResponsibilitiesThird-Party Provider Chapter 192 and Chapter 193 • Clinic or agency must be on NJDOE-approved list • Contracts must include: • Scope and nature of services • Cost and method of payment for services • Professional staff and facilities • Details of administration of the programs to be provided • Budget : program, administration, per student amounts for each service

  14. District ResponsibilitiesFacilitiesChapter 192 and Chapter 193 • Determine site for instructional services during annual consultation • Requirements: • certificate of occupancy • health and fire inspection certificates for the school • accessible to individuals with disabilities

  15. District ResponsibilitiesFacilitiesChapter 192 and Chapter 193 • If in sectarian nonpublic school, the district or service provider must ensure: • Instructional services are supervised by district or service provider staff • Religious matter is not introduced • Staff providing instructional services are employees of the district or service provider

  16. District ResponsibilitiesFiscal ManagementChapter 192 and Chapter 193 • District must submit the Report of Nonpublic Auxiliary and Handicapped Servicesin November of the prior school year. • Requestadditional funding when more eligible students are identified throughout year and current funding is insufficient through the Chapter 192-193 Funding Statement and Additional Funding Request • Restrictions: • District administration: 6% • Facilities Rental: 18%

  17. District ResponsibilitiesFiscal ManagementChapter 192 and Chapter 193 • File Project Completion Report for Chapter 192 and Chapter 193 Services in August (for prior school year) • Follow NJDOE financial accounting procedures • Return unexpended funds to NJDOE

  18. Chapter 192: Compensatory EducationProgram Description • To provide nonpublic school students with auxiliary services: • Compensatory education • English as a second language • Home instruction

  19. Student Eligibility Criteria Chapter 192: Compensatory Services Grades 3-12 • Tested annually (after March 15 of prior year) • NJASK or HSPA: partially proficient (failing) • Current version of a standardized assessment: below 40th percentile on most recent version OR • If below 50th percentile on standardized test: • Use additional objective criteria: report card grades, book level tests, teacher ratings and writing samples

  20. Student Eligibility Criteria Chapter 192: Compensatory Services • Kindergarten: Observational assessment + work samples • Grades 1-2: Three of four measures • Teacher and parent survey, interviews, observational assessments • Work samples collected over time, including performance based assessments • Developmental screenings, checklists • Report cards, tests, projects

  21. Student Eligibility Criteria Chapter 192: Compensatory Services Grades K-2: Nonpublic School Responsibilities • Identify appropriate assessments - see guidance • Develop portfolio of evidence that demonstrates the child’s areas of need • Provide copy of portfolio to the district/provider

  22. Student Eligibility CriteriaChapter 192: ESL • Native language other than English • Scores below cut-off level of English language proficiency on a NJDOE-approved language proficiency test • At least one other indicator (level of reading in English, previous academic performance, performance on standardized tests in English, input of teachers and other staff)

  23. Student Eligibility CriteriaChapter 192: Home Instruction • Unable to attend school for 10 consecutive school days or 15 cumulative school days or more during school year due to • health condition requiring treatment which precludes participation in their usual educational setting

  24. Student ServicesChapter 192: Home Instruction • District/provider must start services no later than five school days after the student has left the general education program • Instruction must meet the promotion and graduation requirements of the nonpublic school (excludes religious studies) • A certified teacher from district/provider provides instruction

  25. Chapter 193Programs/Services To provide nonpublic school students with special education services • Evaluation, re-evaluation and determination of eligibility for services • Supplementary instruction • Speech-language services

  26. Chapter 193Re-evaluations

  27. Chapter 193Supplementary Instruction

  28. Chapter 193Speech Language Services

  29. Chapter 192 - Chapter 193 Auxiliary Services Self Audit Guidelines Division of Administration and Finance Office of Fiscal Accountability and Compliance State Audit Unit

  30. Materials to Gather – Chapter 192 • 407-1 application forms for all students • Compensatory education and ESL – master listing of all services by student reconciled to services on PCR • Nonpublic school attendance registers • Compensatory education – eligibility documentation • Grade K, 1, and 2 – portfolios • Grade 3 to 12 – standardized tests • ESL test scores

  31. Materials to Gather – Chapter 193 • 407-1 application forms for all students • Special Education CST Evaluations, supplemental instruction services, speech evaluations or services • Master listing of all services by student reconciled to services on PCR • Nonpublic school attendance registers • CST evaluations • Initial evaluations and reevaluations service plans documenting minimum of 2 forms of testing • Annual reviews-service plan CST meetings

  32. Further Materials to GatherCh 192-193 Documentation – Teacher Service Activity Records • Compensatory Education • ESL Services • Supplemental Instruction • Speech Services • Teacher service records from public school or contracted service provider • Monthly billings to public school district detailing billed services

  33. Chapter 192-193 AuditVerification of Student Services Reported on PCR • Compensatory Education • ESL Services • Supplemental Instruction • Speech Services • Teacher service records from public school or contracted service provider • Monthly billings to public school district detailing billed services

  34. Common Audit FindingsChapter 192-193 • Missing 407-1 forms • Missing student data to reconcile with PCR • Missing test scores for compensatory education; no multiple measures for scores above 40th percentile • Lack of service plan files – insufficient testing of special education students for reevaluations, duplicate annual reviews • Missing attendance records for nonpublic schools and for provider services

  35. Ch 192-193 OFAC Audit Process – Issuance of Report and Post Audit Activities • Audit process • Amendments to findings based on new documentation • Exit conference • Post audit appeal process • Recovery of state aid • OFAC Consultation with OSEP-Nonpublic School Services • Fair procedures and follow-up • Alternative tests for Grade K, 1 and 2 students • Technical assistance • Contact information: robert.ortley@doe.state.nj.us 609-984-4940

  36. Nonpublic School Health Services

  37. Nursing ServicesRequired Services • Assistance with medical examinations including dental screening • Maintenance of student health records and notification of local or county health officials of any student who has not been properly immunized • Scoliosis examinations of students between the ages of 10 and 18 • Emergency care to students who are injured or become ill at school or during participation on a school team or squad • Additional medical services may include necessary equipment, materials, supplies

  38. Nursing ServicesReporting Requirements Due to County Superintendent and NPS by Oct 1: • Verification that the required conference was held with the nonpublic school: Nursing Consultation Agreement Form • A copy of the contract with service provider, if applicable, and approved minutes of the district board of education meeting approving the contract for the year, including a rationale for the distribution of funds • A description of the type and number of services that were provided during the previous school year: Annual Nonpublic School Nursing Report Form.

  39. Nursing ServicesReporting Requirements Nursing Consultation Agreement Form: • Amount of funds allocated to the nonpublic school • Health services to be provided • Criteria to be used in the contracting process • Start date for nursing service • How the nursing position will be filled in the event of a long-term absence or leave

  40. Nursing ServicesReporting Requirements Rationale for the distribution of funds: • amount of funds allocated to the nonpublic school for nursing services • number of annual service hours • nursing service hourly rate • total nursing service costs • nursing services to be provided • equipment or supplies • start date for nursing services

  41. Nursing ServicesGuidance • The Nursing Program Guidance: • Statute, code and DOE recommendations • Nursing Services Fact Sheet: • What is allowable and constraints placed on districts in spending the funds directly or contracting with third party providers • Model service provider proposal evaluation rubric/methodology

  42. Nonpublic Technology Initiative 2014-15

  43. NPTI Goal … provide nonpublic school pupils with computers, educational software, distance learning equipment and other technologies that can improve their education by meeting their specific educational needs and to give nonpublic school teachers the skills, resources and incentives to use educational technologies effectively to improve teaching and learning in the classroom

  44. NPTI Basics • $20/student in SY14 • Up to 5% admin fee • Only NJ residents • Funds must impact students in the current school year • Cannot be used to supplant benefits normally provided by the NP school • Nonpublic school must request funding in the annual Nonpublic School Enrollment Report

  45. NPTI Procedures • LEA consults with NP School • LEA prepares Purchase Orders • LEA orders, purchases and arranges delivery • Must follow LEA procurement policies and public contract laws • All purchases remain the property of the public school district

  46. NPTI Purchases Must … • Be purchased by the public school • Use the LEAs contractor if the LEA requires it • Include shipping & handling charges • Use NPTI funding only – no split funding • Benefit the students and/or teachers PD • Be linked to curriculum (Non-religious) • Be secular, neutral, non-ideological purposes

  47. NPTI Allowable Purchases • Training that develops teachers’ technology skills for instructional purposes • See Allowable list for specific rules for • Equipment /supplies/hardware • Professional development • Misc. purchases http://nj.gov/education/techno/npallowable.htm

  48. Please Note: • The funding for the year ends on June 30th • Summer PD cannot by paid for with the previous year’s funding (New for SY 15) • Start consultation early • Purchases should be approved by the LEA’s Oct. BOE meeting Webinar and technical assistance will posted at: http://nj.gov/education/techno/nptech.htm

  49. NPTI Contacts • Program Questions: • Sandy O’Neil or Joseph Seaman • Sandy O’Neil: 609-777-4662 or sandy.oneil@doe.state.nj.us • Joseph Seaman: 609-292-8407 or joseph.seaman@doe.state.nj.us • Funding or all other NP School questions • Greg Kocher: 609-633-0251 or nonpublicschoolservices@doe.state.nj.us • Program information http://www.nj.gov/education/techno/nptech.htm

  50. New Jersey Nonpublic School Textbook Law

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