Session 104: Nonpublic School Data System

1. Session 104: Nonpublic School Data System Federal Programs ∙ Oct. 1, 2014

2. Objectives Preview new Nonpublic School Service Data System

3. Objectives Establish Nonpublic School Service Documentation for “Compliance”

4. Objectives Establish an understanding of equitable service calculations

5. Objectives Understanding the Nonpublic School Service Highly Qualified Teacher Requirements

6. Nonpublic School Data System

7. Average Daily Membership Nonpublic school will select which district/school(s) students would attend System generates an Excel file Nonpublic school will fill in and upload to the system

8. Data reported by the District • Eligible Students with Disabilities • English Language Learners • English Language Learners, Immigrant • Immigrant, Non-ELL • Migrant (new)

9. School and Grade Data Number of students on Free Lunch or equivalent (new) Number of students on Reduced Price Lunch or equivalent (new)

10. School and Grade Data Number of Academically Eligible students Reference: Student Income Form: 2014-2015 – CCIP Doc Library

11. What if the enrollment data is inaccurate by the end of October?

12. Public District Updates NP Participation Form comments log Complete Consultation Guide information Confirmation in the CCIP History Log Public and Nonpublic Officials confirm enrollment data

13. 2015 Compliance

14. Equitable Service Calculations

15. Equitable Nonpublic Service Calculations

16. Poverty x Per Pupil Allocation

17. Average Daily Membership

18. ELL/Immigrant – Qualifying student count

19. Eligible student count

20. Title I – Disadvantaged Students Calculation found on the: School Allocation – Per Pupil Allocation Page Student Low Income Count x public school building poverty (Column D) = Title I Nonpublic School Service amount (Column H)

21. Title II-A Teacher Quality Total number of nonpublic school students participating (in-district) in Title II-A divided by Total number of students (Public and nonpublic) = Percentage of Nonpublic Percentage of Nonpublic x Public District budgeted portion for professional development = Equitable NP service amount

22. Title III- English Language Learners Participating ELL number of Nonpublic School Students divided by Total number of ELL (public & nonpublic schools) = Percentage of Nonpublic ELL Percentage of NP ELL x Total Title III ELL public school allocation = Equitable service amount for Nonpublic ELL

23. Title III-Immigrant Participating Immigrant number of Nonpublic School Students divided by Total number of Immigrant (public & nonpublic students) = Percentage of Nonpublic Immigrant Percentage of NP Immigrant x Total Title III Immigrant public school allocation = Equitable service amount for Nonpublic Immigrant

24. Title I – Migrant Students Participating Migrant number of nonpublic school students divided by Total number of Migrant (public & nonpublic schools)= Percentage of Nonpublic Migrant Percentage of NP Migrant x Total Title I Migrant public school allocation = Equitable service amount for Nonpublic Migrant

25. Title I Set Aside Calculations Parental Involvement Calculation Participating Nonpublic students from low income families residing in Title I served attendance area divided by Total number students (public and nonpublic) from low-income families residing in Title I served attendance areas = Percentage of participating Nonpublic Students

26. Title I Set Aside Calculations Parent Involvement Calculation Percentage of Nonpublic school students x Public District parent Involvement set-aside = Equitable Nonpublic Service Amount

27. Title I Part A – HQT/Professional Development Set Aside Calculation Participating nonpublic school low-income students residing in Title I-served attendance areas divided by Total number of students (public and nonpublic) from low-income families residing in Title I-served attendance areas = Percentage of Nonpublic School Students

28. Title I Part A – HQTProfessional Development Set Aside Percentage of Participating Nonpublic school low-income students x Public School Title I set-aside amount for Highly Qualified Teacher Professional Development = Equitable amount for Nonpublic School Service Professional Development

29. IDEA, Part B Nonpublic Calculation Tom Main 614-387-0156

30. Do not enter the following Title I Set Aside(s) before the Nonpublic Equitable Service Calculation is completed Salary Differential Other

31. Title I Set Asides: Equitable Services Calculation • Administrative Costs • Preschool • 20% ESEA Flexibility Waiver Requirement • Optional Reservation for Priority, Focus, Alert, and Improvement status • Homeless • Indirect Costs

32. Administrative Costs Allowable with third party contracts

33. Transferability School districts can transfer up to 100% of its Title II-A program funds into Title I, Part A. Nonpublic consultation is required before the district makes decisions about transferability of federal funds.

34. Nonpublic Choices 1) Continue to support professional development activities currently in place, leaving Title II-A funding budgeted in the nonpublic school service area; or

35. Nonpublic Choices 2) Participate in the transfer of Title II-A into Title I for expanded intervention student services. 

36. Highly Qualified Teacher Requirements for Nonpublic Services

37. School District Personnel File Requirements Annual updates of Highly Qualified Teacher worksheets from: Ohio’s Teacher Toolkit - Forms A-F Other validation documents include: College Transcripts Para Pro Test Score License/Permit Assignments – Academic Subjects and Grade levels assigned

38. Title I supplemental academic teachers and paraprofessionals (hired or contracted by school district) must meet the Highly Qualified Teacher (HQT) Requirements

39. If public district provides nonpublic school service through a 3rd party contract- Highly Qualified Teacher Status is “not” required be validated.

40. Nonpublic Services may be provided by: • An employee of Public District; or • Contracted services with: • Individual • Agency Provider (3rd Party Provider) Contract Terms and Conditions • number of students served • hours worked • academic progress reported

41. Service Contract Process District Requirements Procurement Procedures – EDGAR 80.36 • Bidding Process - if exceeds small purchase threshold of $25,000

42. Time Distribution Documentation Office of Management and Budgeting Circular A-87 Monitoring

43. Public School Employees • Work Logs for validating student services and/or professional development activities performed; or • Semi-Annual Single Certification Signed forms.

44. Control of Funds Public District is required to: • Ensure Inventory Records are maintained • Remove equipment and supplies from nonpublic schools if no longer needed

45. Control of Funds • Make budget decisions, create purchase orders and complete invoicing for services • Ensure all equipment purchased is used to improve student academic achievement

46. Control of Funds Funds cannot be used for repairs, minor remodeling or construction of nonpublic school facilities

47. Presenters Regina Lukich, Consultant 614-752-1573 Karl Koenig, Assistant Director 614-752-1597 Chantelle Rose, Consultant 614-466-5203

48. Resource Videos and CCIP Document Library

49. education.ohio.gov

50. Follow Superintendent Ross on Twitter