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Monitoring Training Part B and Part C

Monitoring Training Part B and Part C

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Monitoring Training Part B and Part C

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  1. MonitoringTrainingPart B and Part C Nebraska Department of Education Office of Special Education August 29. 2013

  2. Monitoring Protocol • Process overview • Changes on the website • Navigation of File Review Site • Completion of CAP • Data Reports • Timeline for Change

  3. Plan for School year 2013-2014 • Training Tools for both Part B and Part C • Percentage of files will be selected by the NDE Regional Consultant • NDE Regional Consultant will direct the file review • NDE Regional Consultant will finalize the file review

  4. Policies, Procedures and Practices • Checklist for 2013-2014 • Submission of Policies, Procedures and Practices • NDE Review form • Website

  5. Forms Review • Checklist for 2013-2014 • Submission of Paper Copy of Forms • NDE Review form • Website

  6. IDEA sub recipient limited fiscal/ program monitoring

  7. IDEA sub recipient limited program/fiscal monitoring Frequency: discretionary grants reviewed every 2 years; districts receiving only flow-through grants, every 4 years; risk-based monitoring is also done. Process: Most reviews are completed on a 30 day turnaround between the time the review is scheduled and when the follow-up report is issued; usually done on-site, although some may be by phone or video conference; reviews last from 30 minutes to 2 hours. Personnel: Business manager/Bookkeeper (superintendents and SPED directors as determined by the sub-recipient)

  8. IDEA sub recipient limited program/fiscal monitoring General Observations from reviews this past year: - Time & effort logs/ semiannual certification: required for employees paid with IDEA funds. Latest guidance and samples can be found at http://www.education.ne.gov/sped/finance.html - Part B (ages 3- 21) Part C (below age 3) : grants specific to Part B or C should reflect this - Contracted services: invoices should include details such as dates & times of services, list of students served, description of services, rate. - Equipment purchased with IDEA funds should be labeled and inventoried.

  9. IDEA sub recipient limited program/fiscal monitoring CEIS (Coordinated Early Intervening Services) review the proper use of these funds at the below link. Any questions about your project, contact your SPED regional representative. http://www2.ed.gov/policy/speced/guid/idea/ceis_pg6.html

  10. IDEA sub recipient limited program/fiscal monitoring Sample of the checklist/ protocols used on reviews : http://www.education.ne.gov/sped/finance.html Contact information: John.marcucci@nebraska.gov 402-595-1639

  11. Monitoring in the Future • Monitoring Team • Framework for Change • The Role of Monitoring • Minimal Compliance versus Improvement • Results and Accountability