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Implementing A Digital Dictation Solution for Your Professional Practice

Implementing A Digital Dictation Solution for Your Professional Practice. Welcome. Introduction Enrico Schaefer John Sohacki Format 11:30 - 1:00 12:15 - 10 Minute Lunch Break Survey Audience Lawyers Law Enforcement. The Technology Advantages. Why Digital Dictation

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Implementing A Digital Dictation Solution for Your Professional Practice

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  1. Implementing A Digital Dictation Solution for Your Professional Practice

  2. Welcome • Introduction • Enrico Schaefer • John Sohacki • Format • 11:30 - 1:00 • 12:15 - 10 Minute Lunch Break • Survey Audience • Lawyers • Law Enforcement

  3. The Technology Advantages • Why Digital Dictation • How to Implement a Solution

  4. Re-Thinking Your Thinking • Tech Habits • Tech Process • 24x7 Competitive Advantage • Working From Everywhere • Blog Post • Digital Dictation • Personal Item • Passport • Administrative • App River Pulled E-mail Report • Linda Cobb

  5. Re-Thinking Your Thinking (2) • Managing Cases • Case Matter • Strategic

  6. ROI • Inexpensive • Increased Productivity

  7. What is Digital Dictation • Digital dictation is a method of recording and editing the spoken word in real-time within a digital audio format.

  8. Digital dictation offers several advantages over traditional cassette tape based dictation:

  9. Cassette Tapes • Availability • Only at Your Desk • or .... Micro cassette

  10. Cassette Tapes (2) • Routing • Physical handoff • In-office only • Segmentation • None • Prioritization • None • Dictation tracking • None • Editing • None

  11. Cassette Tapes (3) • Quality • Deteriorating

  12. Digital Advantages

  13. Availability • 24x7

  14. Routing • immediate

  15. Segmentation • Routing by Task Category, Not Person • Each 'thing' is separate • Routing Segmentation

  16. Prioritization • Top items go to top of list

  17. Dictation tracking • "completed" tag • Who transcribed what? • Dictation is Preserved

  18. Editing • Insert and over write function

  19. Quality • CD

  20. Technology ROI • Digital Dictation offers the best ROI of any technology implementation for your practice

  21. Show & Tell • Desktop / Laptop Dictation • Portable Dictation • Portable • Cell Phone • Web Dictation • http://ublogwetype.com/

  22. Practical Applications

  23. What get's dictated? • Tasks • Delegation! • Calendaring • Web Emails • Articles / Blog posts • Extranet updates • Classic Transcription • Correspondence • Pleadings • Motions

  24. What get's dictated? (2) • Client Information • Capturing other people's information • Everything!

  25. Process • Technology is only as good as its process • Document the workflow • Train your employees to succeed • Commit • Regularly re-commit

  26. Conclusion • Don't be intimidated • Take small steps and keep moving forward • Get in the game! • Compete! • Handouts • Law.com • Question & Answer • Fun Stuff • Extranet • Copernic Desktop Search • Blogging • Stats

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