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Implementing A Digital Dictation Solution for Your Professional Practice

Discover how to integrate a digital dictation solution into your professional practice. In this engaging session led by Enrico Schaefer and John Sohacki, you'll learn the significant advantages of digital dictation over traditional methods. Explore strategies for implementation, including enhanced accessibility, real-time editing, and efficient workflow management. We’ll discuss the ROI benefits, training employees, and practical applications such as case management, calendaring, and correspondence. Join us to rethink your technology habits and gain a competitive edge in your field.

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Implementing A Digital Dictation Solution for Your Professional Practice

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Presentation Transcript

  1. Implementing A Digital Dictation Solution for Your Professional Practice

  2. Welcome • Introduction • Enrico Schaefer • John Sohacki • Format • 11:30 - 1:00 • 12:15 - 10 Minute Lunch Break • Survey Audience • Lawyers • Law Enforcement

  3. The Technology Advantages • Why Digital Dictation • How to Implement a Solution

  4. Re-Thinking Your Thinking • Tech Habits • Tech Process • 24x7 Competitive Advantage • Working From Everywhere • Blog Post • Digital Dictation • Personal Item • Passport • Administrative • App River Pulled E-mail Report • Linda Cobb

  5. Re-Thinking Your Thinking (2) • Managing Cases • Case Matter • Strategic

  6. ROI • Inexpensive • Increased Productivity

  7. What is Digital Dictation • Digital dictation is a method of recording and editing the spoken word in real-time within a digital audio format.

  8. Digital dictation offers several advantages over traditional cassette tape based dictation:

  9. Cassette Tapes • Availability • Only at Your Desk • or .... Micro cassette

  10. Cassette Tapes (2) • Routing • Physical handoff • In-office only • Segmentation • None • Prioritization • None • Dictation tracking • None • Editing • None

  11. Cassette Tapes (3) • Quality • Deteriorating

  12. Digital Advantages

  13. Availability • 24x7

  14. Routing • immediate

  15. Segmentation • Routing by Task Category, Not Person • Each 'thing' is separate • Routing Segmentation

  16. Prioritization • Top items go to top of list

  17. Dictation tracking • "completed" tag • Who transcribed what? • Dictation is Preserved

  18. Editing • Insert and over write function

  19. Quality • CD

  20. Technology ROI • Digital Dictation offers the best ROI of any technology implementation for your practice

  21. Show & Tell • Desktop / Laptop Dictation • Portable Dictation • Portable • Cell Phone • Web Dictation • http://ublogwetype.com/

  22. Practical Applications

  23. What get's dictated? • Tasks • Delegation! • Calendaring • Web Emails • Articles / Blog posts • Extranet updates • Classic Transcription • Correspondence • Pleadings • Motions

  24. What get's dictated? (2) • Client Information • Capturing other people's information • Everything!

  25. Process • Technology is only as good as its process • Document the workflow • Train your employees to succeed • Commit • Regularly re-commit

  26. Conclusion • Don't be intimidated • Take small steps and keep moving forward • Get in the game! • Compete! • Handouts • Law.com • Question & Answer • Fun Stuff • Extranet • Copernic Desktop Search • Blogging • Stats

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