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Information Technology Solutions Print Technology Solutions Supplies Mailing Solutions

Powerful Technology. Smart Solutions. Welcome to Electronic Systems, Inc. (ESI). Divisions:. Information Technology Solutions Print Technology Solutions Supplies Mailing Solutions. ESI Managed Print Services. Service & Supplies Group. Edenton Chowan Public Schools. www.esi.net.

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Information Technology Solutions Print Technology Solutions Supplies Mailing Solutions

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  1. Powerful Technology. Smart Solutions. Welcome to Electronic Systems, Inc. (ESI) Divisions: Information Technology Solutions Print Technology Solutions Supplies Mailing Solutions ESI Managed Print Services Service & Supplies Group Edenton Chowan Public Schools www.esi.net

  2. Company Profile • Founded: 1980 • Locations: Virginia Beach (HQ), Hampton, Richmond, Roanoke, • Lynchburg, D.C. Metro, Columbia, MD & Elizabeth City, NC • Divisions: • Information Technology • Digital Copiers & Printers • Service & Supplies • Mailing Systems • Executive Management Team: • President: Anthony Lane – Print Technology Group and Printer Service & Supply Group • President: Kurt Schmelz – Information Systems Group and Mailing Group • Employees: 500+ Statewide Employees 200+ Support Staff

  3. Keys to A Managed Fleet • Do you know: • How many pages you print each month? • How much it costs you to print? • Your workflow by device/workgroup? • How much you’re spending on toner each month? • How much you’re spending on service? • Do you have: • A plan to manage these devices? • A partner to help you develop a plan for • all these devices?

  4. The Process Defined Understand Client Objectives Determine our project team, timeframe, and scope of analysis Conduct Technology Inventory to Discover All Output Devices Record device utilization Capture all direct and indirect costs Understand document workflows Define Measure On-Going Review & Account Management Continuous improvement goals Quarterly account reviews Control Detailed Reports that Show: Device utilization Total cost of ownership Current technology Costly or inefficient processes Floor plans / mapping of devices Analyze Improve Implementation Plans Designed For: Cost reduction Asset / vendor consolidation Workflow & process improvement Simplified procurement & asset management

  5. Realizing the Goals of Managed Print A new way to look at document output! : One vendor, one invoice, one service provider, one supply source : Standardization of all document output devices : Reduced document-related costs : Increased overall operating efficiency : Quarterly asset management reporting : Customization to fit your unique needs : Ability to adjust as your needs change, without penalties : Reduced internal IT service administration

  6. Current Infrastructure • 25 Copier/MFD’s – 1 make / 10 models • 350,000 mono pages/month – 3,500 color pages/month • 102 Laser Printers – 3 make’s / 36 models • 124,000 mono pages/month – 12,000 color pages/month • 33 Inkjet & Fax Machines – 5 make’s / 26 models • Minimal volume • * Numbers are based on initial assessment. #’s expected to increase

  7. Current Known Costs Analysis

  8. Proposed Costs Analysis 1

  9. Proposed Costs Analysis 2

  10. What the proposed costs include… • ESI will support remaining Konica Minolta Fleet @ $.012 per b/w page & • $.079 per color page • 3 (or 5) New Xerox WC5675’s @ $.0053 per b/w page – taking the place of 3 (or \ • 5) higher volume Konica’s due to lower cost of operation • 9 print controller boards for ECPS owned Konica Minolta BizHub 600 & 601 • MFD’s. • ESI will provide all supplies, service, and parts on all laser print devices @ • $.014 per b/w page & $.125 per color page • ESI will provide all ink/fax devices with supplies on a billable basis – tracked by • device to facilitate an understanding of where further savings may be found. • Training on all hardware (including new KM 600/601 print capabilities) • service/supply support processes, and on how to analyze monthly reports • (usage detail, service detail, ROI analyses) • All connectivity needs to enable MFD printing capabilities and scanning where • applicable

  11. MPS – Streamlined Support Benefits ESI’s Managed Print Services Program is TAILOR MADE to your needs. ESI’s MPS Program Includes: • Toner • Parts • Service/Maintenance • Unlimited Service Calls

  12. MPS – Device Management Focus ESI’s Managed Print Services Program Key Value-Add Deliverables • Monthly usage detail by address, department, location, end user (where applicable) • Ongoing allocation recommendations, based on usage, to extend device lifespan • Monthly/Quarterly reports gauging savings against previous procurement and support methods

  13. Sampling of our Customers References :Dominion Enterprises : Dare County : Kaufman & Canoles : Southern Trust Mortgage : Louisa County Public Schools : Suffolk Public Schools :Xe Company : SL Nusbaum Realty Co. : Norfolk Public Schoolss : The Virginian Pilot Media Co. : Langley Federal Credit Union : Thomas Nelson Comm. College : Portfolio Recovery Associates : Virginia Beach Public Schools Additional local and national references are available upon request.

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