Organizing Knowledge: 4 Effective Ways to Access and Manage Information
Discover four essential methods for organizing knowledge to enhance information access and management. From hierarchies that classify and sub-classify themes to indexes that map your information landscape, effective strategies ensure streamlined storage and publication. Learn about cross-references that connect paths through information and sequences that establish preferred navigation routes. With insights from expert consultant Bob Boiko, this guide helps educators and professionals alike improve their content management skills, paving the way for efficient knowledge utilization.
Organizing Knowledge: 4 Effective Ways to Access and Manage Information
E N D
Presentation Transcript
Content management education and service Organizing Knowledge 4 ways to access and organization
Bob Boiko • Author • CM Bible (out in a few weeks) • Consultant • Boeing, Motorola, Microsoft, etc. • Teacher • iSchool, University of Washington iSchool.washington.edu • Founder • Metatorial Services • Developer • Database and XML systems
Two reasons to get organized • Management is for you • Effective collection • Effective storage • Effective publication • Access is for them • What is in here? • How do I get to it? These two are not the same!!
4 ways to organize • Hierarchies A system of phrases that classifies and sub-classifies information. • Indexes Maps that you lay over your information. • Cross references Paths through the information • Sequences The set of preferred paths through the information
<Press Releases> <HR> <Release> …</Release> <Release> …</Release> </HR> <Finance> <Release> …</Release> <Release> …</Release> </Finance> <US> <Release>… </Release> <Release> …</Release> </US> <UK> <Release>… </Release> <Release> …</Release> </UK> <Press Releases> You <Today’s News> <Release/> <Release/> <Release/> </Today’s News> <Yesterday’s News> <Release/> <Release/> <Release/> </ Yesterday’s News> Them Hierarchies Taxonomy * Outline * TOC * Tree * Nested List * Class Structure
<Index> <Term> <Id>I1</Id> <Name>Finance</Name> <SeeAlso>I3</SeeAlso> <PageId>PR1</PageId> <PageId>PR7</PageId> </Term> <Term> <Name>Administraion</Name> <Id>I3</Id> <SeeAlso>I1</SeeAlso> <PageId>PR7</PageId> </Term> </Index> You <META name="keywords" content="Finance, Administration” > Them Finance 12, 33 See also, Finance Indexes Keywords * Thesaurus * Controlled Vocabulary
Go Deeper! • Designing Access Structures white paper • Content Management Bible now on Amazon • Concept of the week (info@metatorial.com) • iSchool.washington.edu
Cross References <CrossReferences> <CrossReference> <Id>CR1</Id> <Type>Formore</Type> <TargetId>Page1<TargetId> <Reference> <Punctuation>.</Punctuation> <Text>For more info see,</Text> </Reference> </CrossReference> <CrossReference> <Id>CR2</Id> <Type>Prerequsite</Type> <TargetId>Page2<TargetId> <Reference> <Punctuation></Punctuation> <Text>(for more info see,)</Text> </Reference> </CrossReference> </CrossReferences> <A Href=“page1.htm”> <Img Src = “formore.gif” Alt = “Click here for more info”> </A> For more info, see the section titled “Financial Guidelines.” <A Href=“page2.htm”> <Img Src = “prereq.gif” Alt = “Click here if you don’t understand”> </A> (for more information see the section titled “Financial Basics”) Hyperlink * Link * Association
Sequences • Managed within your • Hierarchies • Indexes • Special sequence structures • Represented like cross references
