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PELICAN Early Intervention

Office of Child Development and Early Learning Bureau of Early Intervention Services Fiscal Management in PA For Part C (and 619) February 2011. PELICAN Early Intervention. 1. January 2007. Pennsylvania Office of Child Development and Early Learning

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PELICAN Early Intervention

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  1. Office of Child Development and Early LearningBureau of Early Intervention ServicesFiscal Management in PAFor Part C (and 619)February 2011 PELICAN Early Intervention 1

  2. January 2007 Pennsylvania Office of Child Development and Early Learning is formed by a Governor’s Executive Order in the Departments of Education and Public Welfare

  3. Office of Child Development and Early Learning • Embedded within the Department of Education • Embedded in the Department of Public Welfare • All early childhood/Early Intervention programs are in one office within two departments 3

  4. Numbers of Children Served Infant/Toddler 33,288 Preschool 45,064 Total 78,137

  5. U.S. Department of Education Office of Special Education Programs Department of Public Welfare Department of Education Office of Child Development & Early Learning Infant/Toddler EI County Programs Preschool EI Programs I.U.s ,School Districts, Provider Local Early Intervention Programs

  6. Overall Funding

  7. PART C Funding Process • Primary Allocation Letters • state allocation determined through budget process and assurance of M.O.E. • formula driven based upon historical and projected child counts • results in quarterly payments • Rebudget Adjustments • On-site Monitoring • Income & Expenditure Report

  8. Allocation Letter

  9. Allocation adjustments made typically 2x/year, sometimes 3x, based on EIRS data trends, billing trends • looks at specific funding categoricals. • Requires an Action Memorandum signed by the Secretary. Rebudget Adjustments

  10. RebudgetTemplate

  11. On-site Monitoring

  12. On-site Monitoring Overview • The monitoring process • on-going process, to include an on-site verification visit and a follow-up validation • preceded by preparation (self verification activities) conducted by the Early Intervention program and EITA staff • The verification tool consists of five components: • General Supervision, Fiscal Supervision, Public Awareness and Child Find, Quality Early Intervention Framework, Quality Early Intervention Service Delivery, and Transition • verification team made up of BEIS EI Advisors, EITA Consultant staff and peer monitors from other EI programs. • fiscal section also completed by the verification team, unless circumstances warrant the inclusion of our CPA consultant.

  13. Item FS-2 Use of State and Local Early Intervention Funds: Are there fiscal controls in place to ensure appropriate use of these funds?

  14. Infant/Toddler EI Data Sources

  15. Submitted by Infant/Toddler EI Program to DPW Budget Office • delineates categorical allocations, expenditures, and unexpended funds in accord with 55 Pa Code Chapter 4300 • incorporated into the Single County Audit as a supplemental schedule • Unexpended funds listed as “Carryover” • subsequent quarterly payments reduced by carryover amounts Income and Expenditure Report

  16. Income and Expenditure Report

  17. Fiscal Management in PELICAN

  18. PROMISe™/PELICAN EI Interface Overview • PROMISeTM processes the claim against edits and audits, then sends the appropriate claim information to PELICAN EI to verify the remaining information Provider Claim- 9/15/09 Physical Therapy for 10 units County & Provider Payment Files PROMISeTM $ Provider Eligibility Program (PEP) CIS PELICAN EI Eligibility Info Evaluation IFSP (plan)

  19. IFSP/IEP Service Frequency, duration and total units And For Infant Toddler the projected cost of the service

  20. Displays the County/Joinders’ funding level details for a selected fiscal year, including the dollar amount for a particular funding stream that is available to fund services • County overbooking will be displayed on this screen Local Infant Toddler Program: Funding Level Local Infant Toddler Program can see real time; Utilization and Projections

  21. Local Program can determine impact of a rate change • View Modifications screen allows users to see the potential impacts of the mass rate change before it is processed within the PELICAN EI system (pop-up screen that loads when you click on the View Exception Report hyperlink) Click the hyperlink to view the impact report (below screenshot)

  22. Frank E. Miller Jr.| Division Chief of Western Operations & Monitoring Office of Child Development and Early Learning Departments of Education and Public Welfare 333 Market Street, 6th Fl| Harrisburg, PA 17126 Phone: 717.346.0374 | Fax: 717.346.9330 fmiller@state.pa.us www.dpw.state.pa.us | www.education.state.pa.us

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