1 / 28

PEM 2. PLANNING MODULE

PEM 2. PLANNING MODULE. Training for Participants Date, Location, Venue . Welcome! . Welcome to PEM 2 Module! . Module Aims and Objectives. Aim: To provide relevant District Councillors and staff with an overview and understanding of the planning process in Step 1 of the PEM cycle.

koren
Télécharger la présentation

PEM 2. PLANNING MODULE

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PEM 2. PLANNING MODULE Training for Participants Date, Location, Venue Welcome! Welcome to PEM 2 Module!

  2. Module Aims and Objectives • Aim:To provide relevant District Councillors and staff with an overview and understanding of the planning process in Step 1 of the PEM cycle. Objectives: • Toidentify the District Development Framework (DDF) as the main output of Step 1: Planning. • Tooutline the activities and tasks involved in the preparation of the DDF document, including timelines and responsibilities. • To understand the principles to be applied in the preparation of the DDF.

  3. Module Overview District PEM Cycle and Timeline - Recap What is the DDF? 1.1 PEM Start Up meeting / Community Awareness 1.2 District Profile 1.3 Community Consultations 1.4 National/Sector Input 1.5 Prepare Draft DDF 1.6 Validate DDF 1.7 Finalise DDF Module Conclusion What is in the PEM 2 Module?

  4. Trainer to insert training timetable here

  5. District PEM Cycle and Timeline - Recap Session Objectives: • To recap important points from the PEM Overview Module. • To remind participants of the steps in the PEM cycle, when they take place and who is responsible.

  6. Main activities: • District Profile • Community Consultations • National and Sector priorities Output: 5 year DDF Training Module: PEM 2. Planning e District PEM Cycle Overview • Main activities: • DDF monitoring • Work Plan and Budget monitoring • Consultative forum with VCs • Output:M&E Reports, MIS • Training Module: PEM 5. M&E Step 5. M&E Step 1. Planning Step 2. Budgeting Main activities: • National level guidance • Commence Project Appraisal / Feasibility Studies • Forecast Revenues • Prioritisation of Projects Output:Approved District Budget Training Module: PEM 3. Budgeting and Investment Programming • Main activities: • Design Intervention Plan • Cost estimates and BoQs • Procurement and Contracting • Output:Signed contracts, Completed and functional projects • Training Module: PEM 4. Project Implementation Step 4. Implementation • Main activities: • First selection of priorities for Work Plan • Prepare Work Plan and Budget Allocation • Adopt and disseminate Work Plan • Output:3 year rolling investment programme, Annual Work Plan and Budget (AWPB) • Training Module: PEM 3. Budgeting and Investment Programming Step 3. Investment Programming

  7. AWPB Adopted and Disseminated DDF Approved and Disseminated District Budget Adopted District PEM Timeline – All Years (Somaliland) End Q1 End Q2 End Q3 End Q4 1.1 PEM Start Up/Awareness 1.1 Year 2+ Public meeting on DDF achievements 1.2 District Profile 1.2 1.3 Community Consultations Step 1. Planning 1.3 1.4 Draft DDF 1.4 Year 2+ Update District Profile / Revise DDF 1.5 Validation of Draft DDF 1.5 1.6 Finalise DDF 1.6 Commencement of Project Appraisals/Feasibility Studies process – ongoing 2.1 National guidance 2.1 Year 2+ Project Appraisals/Feasibility Studies process – ongoing as needed 2.2 District PER 2.2 2.3 Forecast Revenues 2.3 Step 2. Budgeting 2.4 Prioritise Projects 2.4 2.5 Initial Budget Review 2.5 2.6 Communicate VCs 2.6 2.7 Final Budget Approval 2.7 3.1 3 year Investment Programme 3.1 3.2 First Selection project priorities 3.2 3.3 3.3 Prepare AWPB Step 3. Investment Programming 3.4 Present AWPB to VCs 3.4 3.5 Adopt AWPB 3.5 3.6 Disseminate AWPB 3.6 4.1 Implementation Plan 4.1 4.2 Consult with VCs 4.2 & 4.3 4.3 Establish CMG Step 4. Implement 4.4 Design Intervention Plan 4.4 & 4.5 4.5 Cost Estimate, BoQ 4.6 & 4.7 4.6 Central level alignment 4.7 Submit documentation 4.8 Preparation and procurement 4.8 Contracting and contract management – ongoing process throughout the year if needed. 4.8 Implement Project 5.1 DDF Monitoring Year 2+5.1 Ongoing DDF monitoring process 5.1 Initial set up of DDF monitoring framework and ongoing data collection. 5.2 AWPB Monitoring Year 2+5.2 Ongoing monitoring process throughout AWP implementation Step 5. M&E 5.3 Joint Monitoring Year 2+5.3 Ongoing monitoring process including progress reports, quarterly reports. 5.4 Consultative Forum Year 2+5.4 5.5 Finance & Administration Monitoring Year 2+5.5 Ongoing monitoring of financial and administrative procedures 5.5Ongoing - includes external monitoring, financial audit and technical audit PEM Cycle Timeline Q1-Q4 7 Solid lines represent processes commencing in Year 1 Dashed lines represent processes commencing or continuing in Year 2+

  8. District PEM Responsibilities Chart

  9. What is the DDF? Session Objectives: • To understand the meaning of a ‘development process’ and why it is important for districts in Somaliland. • To become familiar with the purpose, content and format of a District Development Framework (DDF). • To become familiar with the important relationship between the DDF and the National Development Plan (NDP) and the planning process between the DDF and the NDP.

  10. The DDF is a document that: • Specifies the main development priorities and objectives of the district. • Defines the main interventions needed to achieve the objectives. • Defines simple indicators and targets to measure achievement of the objectives.

  11. Diagram 2: Step 1. -Developing the DDF 1.1 PEM Start Up/Awareness 1.2 District Profile 1.3 Community Consultations 1.4 National / Sector priorities 1.5 Draft DDF 1.6 Validation of Draft DDF 1.7 Finalise DDF

  12. Information Sources for the DDF Community Consultations National/Sector Input District Profile District Development Framework

  13. 1.1 PEM Start Up / Community Awareness Session Objectives: • To understand the purpose and processes of a PEM Start Up meeting. • To understand the purpose of and to become familiar with the methods for conducting awareness raising on the district planning process with communities. •  See Annex 2for a PEM Start Up Meeting Agenda format.

  14. 1.2 District Profile Session Objectives: • To understand the purpose of a District Profile and how it relates to the DDF. • To become familiar with how to prepare a District Profile document, including information, processes and responsibilities.

  15. What is District Profiling?

  16. District Profile: Table of Contents 1. Social profile 2. Economic profile 3. Environmental profile 4. Urban structure 5. Public administration 6. Transportation profile 7. Technical infrastructure 8. On-going projects 9. Development potential and constraints 10. Findings and lessons (remaining tasks) for next year 11. References

  17. District ProfileData Collection Process – Example of Data Sources Collect District Data (Mayor, District Departments) District Profiling Process District Profile prepared and finalised using verified data Collect Secondary Source data (from Regional Office and others) Data Verified Community Consultation Process Rural areas (collect data from villages)

  18. 1.3 Community Consultations Session Objectives: • To have an overview of the community consultation process, including the purpose, preparation, methodology and desired outcomes. • To understand the participatory principles that guides the community consultation process and to identify how to apply them in practice. •  See Annex 4for Community Consultation information.

  19. The community consultation process

  20. The community consultation process • A. Identification, Recruitment and Training of ToTs and Facilitators B. Preparation for Community Consultations

  21. The community consultation process • C. Conducting Community Consultations D. Data Analysis and Report Preparation

  22. 1.4 Regional/National/Sector Input Session Objectives: • To understand what national or line ministry requirements need to be taken into account when preparing the DDF. • To identify what existing planning information is available in the district and how this can contribute to the DDF. • To become familiar with the important relationship between the DDF and the National Development Plan (NDP) and the planning process between the DDF and the NDP. •  See Annex 5for a national priorities document outline.

  23. 1.5 Prepare Draft DDF Session Objectives: • To become familiar with the process of preparing the draft DDF, including the contents and sources of information required. •  See Annex 1for a DDF format and Annex 6 for DDF preparation tools.

  24. Compiling the DDF Community Consultations District Profile National/Sector Input Summary in Section 3 of the DDF. Summary in Section 2 of the DDF. Outline national priorities in Section 4of the DDF. Identification of District Priorities (by sectors). Thisinformation is presented in Section 5 of the DDF. District Council agreement on district visionand objectives. This information is recorded in Section 6 of the DDF. • Targets and indicators are developed to monitor progress towards the objectives. This information is recorded in Section 7of the DDF. Draft District Development Framework

  25. 1.6 Validation of Draft DDF Session Objectives: • To understand the purpose and process of conducting a validation process with VCs and other stakeholders on the draft DDF.

  26. DDF validation workshop in Burao District

  27. 1.7 Finalise DDF Session Objectives: • To understand the process required to finalise the DDF, including revisions, adoption, dissemination and publicising.

  28. Module Conclusion • Module Summary • Assessment Task • Evaluation • Glossary • Resources

More Related