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Proposed Changes and Review of Facility Data Elements at Office of Engineering & Construction Management

This document outlines proposed changes and reviews of existing and new data elements related to facilities management at the Office of Engineering & Construction Management. It includes additions, modifications, and eliminations of data elements to enhance information system efficiency. The document discusses cost implications, granularity, and management system distinctions. Proposed new elements cover BTU consumption, personnel details, disposition plans, excess properties, and lease information. Existing elements targeted for changes include utilization, disposition, and sustainability. The text highlights a thorough review process and removal of redundant elements for modernization. Contact Gary Horn for inquiries.

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Proposed Changes and Review of Facility Data Elements at Office of Engineering & Construction Management

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  1. DATA ELEMENT UPDATE Gary R. Horn Facilities Engineer, LEED AP Office of Engineering & Construction Management June 14, 2011

  2. FRPP – Proposed Changes • Received from OMB May 31 with comments due June 10 • Proposed 10 new data elements and minor changes to three existing elements • Provided to Programs for comment • DOE Response • FRPP was created as an information system, not a management system • Questioned the cost/benefit of data • Questioned the requested level of granularity • Stand by – more to come 2

  3. Proposed New Elements • Total Annual BTU Consumption • Total Number of Contractors • Total Number of Federal Personnel • Total Number of Federal Personnel Teleworking • Planned Disposition • Yes/No • Anticipated Date • Planned Disposition Method • Yes/No • Anticipated Method 3

  4. Proposed New Elements • Planned Excess • Yes/No • Anticipated Date • Candidate for Sale • Yes/No • Anticipated Date • Lease Cost • Annual Rent to Lessor • Annual O&M Cost • Lease Identifier • Lease Expiration Date • Lease Termination Right Date 4

  5. Proposed Changes to Existing Elements • Utilization • Disposition • Sustainability 5

  6. FIMS Data Element Review • Top to Bottom Review of All Data Elements • Headquarters Review Complete • Elements Already Removed (9) • Modernization Planning Indicator • No. of Buildings/Trailers • No. of Employees (Duplicative – Total Number of Occupants) • Occupant ID • Occupant Indicator • Occupant Name • Occupant Type • Regulatory Basis • Rehab and Improvement Cost • Approximately 40 Additional Elements Proposed For Removal 6

  7. FIMS Data Element Review • Data Elements Proposed for Elimination • Acquisition Date From (Land) • Acquisition Date To (Land) • Need single acquisition date for all property types. Subsequent acquisition (i.e. another parcel) would be a new record • Annual Rent – Lab • Annual Rent – Office • Annual Rent – Other • Need to add Rentable SF • Annual Required Maintenance • Area Name • Congressional District (1-10) (Duplicated at Asset Level) • Excess Year (Estimated Disposition Year is used) • Geographic Location – City Code • Geographic Location – County Code • Grantee Cancellation Rights • Grantee Cancellation Rights – Days • Grantor Cancellation Rights • Grantor Cancellation Rights – Days • Grantor City • Grantor Mailing Address • Grantor State 7

  8. FIMS Data Element Review • Data Elements Proposed for Elimination • Grantor Zip Code • Net Usable SF • No. of Employees (Duplicative – Total Number of Occupants) • Number of floors below grade • Outgrant Other • Renewal Options • Renewal Options – Additional Years • Renewal Options – Days Notice • Renewal Rent Next • Reporting Source • Responsible Party – Electric • Responsible Party - Janitorial • Responsible Party – Refuse • Responsible Party – Sewage • Responsible Party – Utilities • Retain Responsible Party Exterior and Responsible Party Interior • Site Address • Site City • Site State 8

  9. FIMS Data Element Review • Data Elements Proposed for Elimination • Structured – Inside Parking (GSA Space) • Summary/Detail Indicator • Surface – Outside Parking (GSA Space) • No. of Employees (Duplicative – Total Number of Occupants) • OECM will prepare Request(s) for Changes and submit to the FAC for deliberation and then to the FDDC for decision • We will take a snapshot of the database prior to removing elements approved for deletion 9

  10. Questions ? Gary Horn 202.586.9296 Gary.horn@hq.doe.gov 10

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