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Guidelines for candidates, mentors, and dCOM regarding mentor reports in the candidate's progress towards ministry. Includes roles, confidentiality, and meeting procedures.
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Candidacy Relationships and Reporting Candidate Mentor District Superintendent dCOM Candidacy Registrar
Relating to the dCOM • dCOM assigns mentor in consultation with the DS and the Vocational Discernment Coordinator. • Mentor asked to maintain open communication with dCOM. • An Annual mentor report signed by candidate and mentor is recommended. • Mentor report important part of the certification approval interview.
Preparing to Meet the dCOM • The mentor will prepare a report about the candidate’s progress and experiences in the exploratory candidacy studies. • The candidate may read and request modifications to the report. • It is important for candidate and mentor to reach a consensus in this report.
Confidentiality • The candidate’s conversations and files are confidential, and any information from them is to be released only with the candidate’s written consent. • The dCOM may not request information from candidacy/mentor sessions that are not contained in the mentor report.
Confidentiality • The candidate, of course, may voluntarily include any of the information he/she chooses. • The dCOM may ask for clarity and the candidate may add whatever he/she deems necessary. • According to state law, when another person (particularly someone vulnerable) or the candidate is at risk, confidentiality does not apply
Purpose of the Mentor Report • The report provides an introduction of the candidate to the dCOM. • The report outlines issues that may need exploring with the committee. • The dCOM will use the report as one source of information. There will be others.
The Candidacy Mentor’s Discernment Report may include: • A brief description of candidate’s understanding of grace, gifts, fruit and promise (potential) for effectiveness. • The ways candidate has obtained information about the ministries of the deacon, elder and local pastor. • Ways candidate has used information in developing understanding of self and ministry.
The Candidacy Mentor’s Discernment Report • Local church, family, work and other influences that may be important in candidate’s progress toward ministry. • Other insights or comments that may enable the dCOM to understand the candidate better.
At the Meeting with the dCOM • The mentor will be present with the candidate. • The mentor is expected to be primarily an observer with no interaction with the committee except the report. • The mentor is not to try to influence the vote of the committee. • The mentor does not meet with the dCOM without the candidate present
After the dCOM Meeting • The candidate and the mentor meet to discuss the interview and the candidate’s understanding of the committee’s comments or recommendations and arrange for follow-through. • The mentor attaches a record of the vote and any recommendations or comments to the mentor report and gives to the dCOM, candidate, and keeps one for self. • The mentor records the dCOM’s decision in OCAS.
Relating to the Candidacy Registrar • CR oversees the keeping of records on the progress and status of candidates until they are received in associate or provisional membership. • dCOM files are forwarded to BOM when candidate applies for provisional membership. • CR keeps full personnel records for all candidates under the care of the board.
Relating to the Candidacy Registrar • CR is the key person for information and communication for the candidate and mentor and is available to answer questions and give assistance. • CR ensures training for candidacy mentors. • CR maintains an accountability structure for quality candidacy mentoring.
