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Valley Center Fire Protection District

Valley Center Fire Protection District. Proposed Fire Department Services Delivery Options February 20, 2014. What is Proposed? 2014 Fiscal Year amended. VCFPD 2014 Fiscal Year (July 1 st - June 30 th ) Schedule B (SPRFD Agreement) 2/3 of a Fire Chief

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Valley Center Fire Protection District

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  1. Valley Center Fire Protection District Proposed Fire Department Services Delivery Options February 20, 2014

  2. What is Proposed?2014 Fiscal Yearamended VCFPD 2014 Fiscal Year (July 1st- June 30th) Schedule B (SPRFD Agreement) 2/3 of a Fire Chief 1 Battalion Chief 6 Captains Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule B+C Net Income <-$ OR LOSS> Budget $1,167,626 $ 101,499 $ 147,200 $ 918,927 4% (est) $1,264,781 2% (est) $2,500,650 $2,432,407 $68,243

  3. Do We Have Options?2014 Fiscal Year Captain, BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors VCFPD 2014 Fiscal Year (July 1st- June 30th) OPTION # 1 Schedule B VCFPD Fire Chief (1) VCFPD Battalion Chief (1) VCFPD Captains (6) Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule B+C Net Income <-$ OR LOSS> Budget Comparison $ 152,967* $ 101,499 $ 133,636* $ 147,200 $ 839,275* $ 918,927 4% (est) $1,264,781 $1,264,781 2% (est) $2,500,650 $2,500,650 $2,390,659 $2,432,407 $ 109,991$68,243

  4. Where are the Savings Coming From? • Savings will partly be derived from not being required to pay costs associated with San Pasqual Tribal infrastructure. Those costs include: • San Pasqual Administration Department • San Pasqual Finance Department • San Pasqual Human Resources Department • San Pasqual Tribal Council • San Pasqual Information Technology Department • San Pasqual Tribal Planning Department • San Pasqual Insurance Department • The above departments total 10.15% of “total compensation” for each SPRFD employee. This will total $92,947 in FY 2013. In FY 2014, those tribal infrastructure costs will total $102,058.

  5. What Are Salaries At Other Agencies? Salary Averages derived from www.SalaryExpert.com Agency Specific data derived from agency websites and validated by Salary based on total comp. Actual VCFPD Salary to be determined by VCFPD City of Vista FireFighters Wage and Salary Survey Dated 07/01/2013

  6. Do We Have Options?2014 Fiscal Year Captain ,BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors VCFPD 2014 Fiscal Year (July 1st- June 30th) OPTION # 2 Schedule B VCFPD Fire Chief (1) VCFPD Battalion Chief (1) VCFPD Captains (6) Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule B+C Net Income <-$ OR LOSS> Budget Comparison $ 152,967* $ 101,499 $ 126,196* $ 147,200 $ 723,382* $ 918,927 4% (est) $1,264,781 $1,264,781 2% (est) $2,500,650 $2,500,650 $2,267,326 $2,432,407 $ 233,324$68,243

  7. A Different Delivery System-The Numbers $42,000 SAVINGS Captain ,BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors

  8. A Different Delivery System-The Numbers $165,000 SAVINGS Captain , BC and Fire Chief Salary based on total cost w /OT if applicable. *Actual salary will be determined by VCFPD Board of Directors

  9. A Different Delivery System-The Numbers $42,000 SAVINGS $165,ooo SAVINGS Captain, BC and Fire Chief Salary based on total cost w /OT if applicable. *Actual salary will be determined by VCFPD Board of Directors

  10. Fire Chief Duties & Comparison SPRFD Fire Chief Reports Directly to the Valley Center Fire Protection Board of Directors Works in concert with area Fire Chiefs to provide a seamless automatic and mutual aid system utilizing existing agreements. Supervises and manages the Battalion Chief(s) in charge of the Operations, Emergency Medical Services and Training Division. Works more than forty hours in a workweek without additional compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required. VCFPD Fire Chief • Reports Directly to the Valley Center Fire Protection Board of Directors • Works with community stakeholders and the Valley Center Fire Protection Board of Directors to provide a short and long term strategic plan. • Provides leadership, direction and vision to achieve the goals and objectives of the Valley Center Fire Department. • Ensures the core values and mission is clearly established for the Valley Center Fire Department. • Works in concert with area Fire Chiefs to provide a seamless automatic and mutual aid system utilizing existing and creating new agreements. • Works with legal counsel to assure all contracts, procurements, personnel processes and legal actions are executed under local, state and federal laws. • Assures all regulatory statutes for equipment, safety gear and programs are in compliance. • Assumes the Role of Emergency Manager in the Valley Center Emergency Operations Center during area disasters. • Supervises and manages the Battalion Chief in charge of the Operations, Emergency Medical Services and Training Division. • Supervises and manages the Fire Marshal in charge of Fire Prevention, Fire Code Compliance and Fire Investigations. • Supervises and Manages the Administrative Service Director in charge of the Administrative Services Division to administer Information Technology, the Budget and perform short and long range budget forecasting. • Manages the application process and secures funding from Safer, Assistance to Firefighter, State Homeland Security and Insurance Grants. • Creates reports for the Fire Protection District Board using statistical information from the Computer Aided Dispatch and Records Management Systems for national standards response compliance. • Manages apparatus and equipment purchasing programs. • Manages Fire Station Construction, Maintenance and Sustainment • Provides public speaking to services clubs and community groups to gain feedback on service excellence. • Assures Continuing Education requirements for FSTEP, CICCS, EMT and Paramedic are within compliance. • Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity. • Works more than forty hours in a workweek without additional compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

  11. Fire Battalion Chief Duties & Comparison SPRFD Fire BattalionChief Reports directly to the Fire Chief Assumes Incident Command of major incidents, or those that require greater alarms and directs the activities of responding companies. Assumes the role of Safety Officer for the Department and on Emergency Scenes. Supervises and Manages Fire Captains Manages Respiratory Protection, Fit Testing and SCBA Program Trains and instructs employees in modern firefighting principles, practices, and procedures. Manages apparatus, equipment and station maintenance and inventories. Reviews EMS and fire reports from companies Maintains regular and reliable attendance. Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity. VCFPD Fire Battalion Chief • Reports directly to the Fire Chief • Assumes Incident Command of major incidents, or those that require greater alarms and directs the activities of responding companies. • Assumes the role of Safety Officer for the Department and on Emergency Scenes. • Supervises and Manages Fire Captains • Manages fire companies for the Operations Division and assures proper staffing levels of shift personnel. • Manages the Emergency Medical Services Division • Manages the Training Division, Target Solutions and the Joint Apprenticeship Program • Manages the Recruit Training Academy • Manages Entry level and Promotional Testing • Manages the Driver Operator Program • Manages Respiratory Protection, Fit Testing and SCBA Program • Conducts and evaluates multi-company drills for the Training Division. • Manages the Operations structural and wildland pre-fire plan program • Trains and instructs employees in modern firefighting principles, practices, and procedures. • Enters and retrieves statistical information from the Computer Aided Dispatch system • Manages apparatus, equipment and station maintenance and inventories. • Investigates and resolves citizen complaints. • Reviews EMS and fire reports from companies and collects data for monthly reports; • Maintains regular and reliable attendance. • Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity. • Works more than forty hours in a workweek without additional compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

  12. Fire Captain Duties & Comparison SPRFD Fire Captain Reports directly to the Battalion Chief. Responds to emergency medical, fire incidents, rescues, hazardous materials and other related emergency incidents. Assumes IC and directs and coordinates emergency scene activity unless and until relieved of command by the Battalion Chief or Fire Chief Supervises search and rescue operations. Coordinates the laying of hose lines and the placement of ladders; Directs pressure and use of water streams, and directs ventilation procedures, salvage operations and overhaul activities; Supervises the keeping of fire apparatus and equipment in readiness; Writes reports of all fires and related emergency activities, and reports concerning the use and condition of apparatus, related equipment, and supplies; Instructs and drills employees in firefighting and emergency medical service techniques to ensure minimum company standards are maintained; Keeps an electronic company journal of all company activities. Administers emergency medical services to injured persons, including basic techniques to restore cardiopulmonary functions; Lays and connects hose, and raises and climbs ladders at fire scenes; Moves and/or covers furnishings, removes smoke, and performs other salvage operations to minimize property damage. Supervises station, apparatus and equipment maintenance. Attends in-service classes in firefighting, emergency medical service, and related duties. Participates with crews in physical fitness activities to maintain physical conditioning. Operates Computer Aided Dispatch equipment; Coordinates in fire inspections and maintenance of fire hydrants. Performs emergency mapping updates and target hazard preplan updates. Maintains regular and reliable attendance. Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity. VCFPD Fire Captain • Reports directly to the Battalion Chief. • Responds to emergency medical, fire incidents, rescues, hazardous materials and other related emergency incidents. • Assumes IC and directs and coordinates emergency scene activity unless and until relieved of command by the Battalion Chief or Fire Chief • Supervises search and rescue operations. • Coordinates the laying of hose lines and the placement of ladders; Directs pressure and use of water streams, and directs ventilation procedures, salvage operations and overhaul activities; • Supervises the keeping of fire apparatus and equipment in readiness; • Writes reports of all fires and related emergency activities, and reports concerning the use and condition of apparatus, related equipment, and supplies; • Instructs and drills employees in firefighting and emergency medical service techniques to ensure minimum company standards are maintained; • Keeps an electronic company journal of all company activities. • Provides a monthly activity report to the Battalion Chief • Administers emergency medical services to injured persons, including basic techniques to restore cardiopulmonary functions; • Lays and connects hose, and raises and climbs ladders at fire scenes; • Moves and/or covers furnishings, removes smoke, and performs other salvage operations to minimize property damage. • Supervises station, apparatus and equipment maintenance. • Attends in-service classes in firefighting, emergency medical service, and related duties. • Participates with crews in physical fitness activities to maintain physical conditioning. • Operates Computer Aided Dispatch equipment; • Coordinates in fire inspections and maintenance of fire hydrants. • Performs emergency mapping updates and target hazard preplan updates. • Maintains regular and reliable attendance. • Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.

  13. How Could This Work? Give notice to SPRFD of change Recommendation to SPRFD to hire their own agency Battalion Chief as they have stated a willingness and funding to do. Move to transition SPRFD Captains to VCFPD after SPRFD contract ends Move to hire a VCFPD Battalion Chief Move to hire a VCFPD Fire Chief

  14. Fiscal Year Realities Salary based on total compensation. Actual VCFPD salary will be determined by VCFPD Board of Directors

  15. WHY Would We Consider This ? Most fiscally sound decision, complies with VCFPD Director fiduciary standard of Valley Center residents Maintain local control Provide 24/7 365 Battalion Chief (or higher) coverage on Chief level Incidents Provides for coverage of neighboring agencies (and vice versa) Provide VCFPD with knowledgeable management staff for District planning and future direction Follows established model that WORKS nationwide Clear lines of communication and chain of command Not subject to other agency personnel wage decisions

  16. Chief Coverage SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

  17. Thanks for your consideration of this crucial issue

  18. Human Resources Services • Outsourcing Human Resources Services might be needed to comply with all applicable laws and regulations. The following companies provide a sampling of the firms available to provide VCFPD these services. • Human Resources Professional Group • Flat Rate Depending on Services- retainer • TriNet HR Services • Combination of ala carte services or flat rate for all covered components • CPS HR Consulting • 241 Lathrop Way, • Sacramento, CA 95815 916.263.3600 / 800.822.4277 • San Diego Human Resources Consulting • 7040 AvenidaEncinas • Suite 104/41 $150.00/ Hour • Carlsbad, CA 92011 Personal HR Consultant Assigned

  19. Where Are We At?2013 Fiscal Year Salary based on total compensation. VCFPD 2013 Fiscal Year (July 1st- June 30th) 10 Month Prorated Agreement Schedule A (CalFire Contract) Schedule B (SPRFD Agreement) 2/3 of a Fire Chief 6 Captains Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule A+B+C Net Income @ Year End (06-2014) Budget Actual $402,906 $362,346 $800,000 $847,877 $101,499 $ 83,876 $764,001 $1,216,136 $1,216,136 $2,451,618 $2,451,618 $2,426,359 $ 25,259

  20. What is Proposed?2013 Fiscal Yearamended Salary based on total compensation. VCFPD 2013 Fiscal Year (July 1st- June 30th) 10 Month Prorated Agreement Schedule A (CalFire Contract) Schedule B (SPRFD Agreement) 2/3 of a Fire Chief 1 Battalion Chief 6 Captains Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule A+B+C Net Income <-$ OR LOSS> Budget Actual $402,906 $362,346 $800,000 $896,942 $101,499 $ 83,876 $ 49,065 $763,420 $764,001 $1,216,136 $1,216,136 $2,451,618 $2,451,618 $2,475,424 <-$23,806> The above calculations include 1.5% COLA for all SPRFD personnel as well as a 4.5% increase in health care premiums effective 01-01-2014

  21. Do We Have Options?2013 Fiscal Yearamended Salary based on total compensation. *Actual VCFPD salary will be determined by VCFPD Board of Directors VCFPD 2013 Fiscal Year (July 1st- June 30th) 10 Month Prorated Agreement OPTION # 1 Schedule A (CalFire Contract) Schedule B (SPRFD Agreement) 2/3 of SPRFD Fire Chief -8 months 1/3 of VCFPD Fire Chief (new proposal)- 4 months 1 Battalion Chief (new proposal) 4 months 6 Captains Schedule C (VCFPD Operating Expenses) Total Revenue Total Schedule A+B+C Net Income <-$ OR LOSS> Budget Actual Comparison $402,906 $362,346 $362,346 $ 50,044 $ 83,876 $ 50,987* $ 44,544* $ 49,066 $737,445* $764,001 $1,216,136 $1,216,136 $1,216,136 $2,451,618 $2,451,618 $2,451,618 $2,461,502 $2,475,425 <-$9884> <-$ 23,807>

  22. Options to Providing Optimal Battalion Chief Coverage for VCFPD

  23. Valley Center Fire Protection DistrictMission Statement The Mission of the Valley Center Fire Protection District is to: Save lives and protect property by providing the highest levels of fire protection at the lowest possible cost. To achieve the best possible ISO Insurance Rating for the citizens and property owners of the District. To remain financially solvent into and through the next century.

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