ACT Q UALITYCORE WINTER/SPRING TRAINING 2014

1. ACT QUALITYCORE WINTER/SPRING TRAINING 2014

2. Agenda • Test Windows and Sessions • Current Status • Target Dates and Deadlines • Responsibilities • Accommodations • Linking Scores to Student Grades • Resources

3. Testing Windows • Four remaining EOC test windows: • December 2- January 17 • February 3- March 14 • April 1- June 13 • June 16- July 15 (CBT only) • Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions. • Within the 10-day window, schools choose 1 day per subject Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

4. Two Sessions • Two separate EOC sessions • Multiple Choice 1 (Paper or Computer) • Multiple Choice 2 (Paper or Computer) • Sessions are 45 minutes each • Paper sessions are timed by the test administrator. • Computer sessions are timed automatically by the computer.

5. Current Status • Student Record Update • Removal of graduates from Vantage (2012 and 2013) • KDE/ACT upload/update of student accounts • Inactivate duplicate student accounts • Bulk Student Roster Upload Function • State Course Codes • Online Testing

6. Student Record Update Deadlines Update for April 1- June 13 Test Window • 1/14/14- Deadline to update student records in IC • Late January- Student records are updated in the ACT QualityCore online system. This will ensure student records are complete and accurate prior to April testing. Update for June 16- July 15 (CBT only)Test Window • 4/3/14- Deadline to update student records in IC • Late April- Student records are updated in the ACT QualityCore online system. This will ensure student records are complete and accurate prior to June testing.

7. Removal of Graduates from Vantage • New Policy: Graduates from previous years will be deactivated as part of the student record updates. Students graduating this year will be deactivated early next year • Allows school staff time to print Individual Student Reports.

8. Duplicate Student Accounts • KDE and ACT are working collaboratively to purge the system of duplicate accounts. • Duplicate accounts have been deactivated • Student names should be listed just one time when you add students to test rosters.

9. KDE State Course Codes Biology English II Algebra II U.S. History

10. Steps for Ordering • Confirm Unit Usage (DACs/Designee) • Create/Upload Users & Teachers (DACs/Designee) • Create/Upload Students (KDE/ACT, Local) • Create Class Test Rosters (Local) • Finalize Class Rosters (Local) Note: Valuable Resources are located at: www.act.org/stateservices/kentucky

11. Responsibilities • District or School Administrator: • Conduct Administration Code and Inclusion Training • Confirm Unit Usage per school • Determine Paper or Computer Testing • Estimate Number of Students Testing • No automatic overage. DAC/BAC should order additional tests per school. • Determine Testing Dates

12. Responsibilities • School Administrator: • Options for Creating Class Rosters: • Name by school, course, teacher, period • i.e., CCHS, Algebra II, C. Greer, period 5 • Name by school, course, teacher • i.e., CCHS, Algebra II, C. Greer • Name by school, course • i.e., CCHS, Algebra II • Note: Separate class roster for extended time for computer based (specific timing).

13. Upload Class Test Rosters • Function allows users to add multiple student records to roster(s) via upload. • Detailed instructions are posted to ACT’s Kentucky State Services website. • Ad Hoc currently in Infinite Campus for each course • EOC Bulk Roster Registration Algebra II • EOC Bulk Roster Registration Biology • EOC Bulk Roster Registration English II • EOC Bulk Roster Registration U. S. History

14. Responsibilities • School Administrator or Teacher: • Finalize Class Rosters • Verify all students to be tested are on roster. • No roster in SDRR at this time. • Print or save electronic copy to use as a reference for accountability in SDRR at the end of school year. • Create seating chart.

15. Online Stress Test • Online Stress Test for November 20 was cancelled • Upgrades for large-scale users are impossible by the spring of 2014 • Current system is ultimately not designed to support a large number of concurrent users • ACT has plans for: • Managed online scheduling system • Faster return of paper results

16. CBT Scheduling Tool • Tool will be available in early February • Requires users to schedule specific test dates and times • Initial e-mail will be sent to DACs

17. Changes to Paper and Pencil processing • Expedited return shipping for answer documents • Expedited score reporting • Additional materials will be included in shipments to ensure sites can return documents for scoring as testing is completed.

18. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

19. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

20. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

21. Training Test Administrators • Review Manuals • Watch videos on QualityCore website

22. Accommodated Testing Paper Only Paper and Computer • R = Reader • A = Audio • B = Braille • LP = Large Print • Scribe • Extended Time • Paraphrasing • Manipulatives • Prompting/Cueing • Behavior Modification • Interpreter (sign language)

23. Ordering Accommodated Test Materials Order Deadlines

24. Seating Chart—Large group

25. Seating Chart—Small group & individualstudents

26. Materials Computer PAPER/PENCIL Prohibited • Notes • Foreign language or English dictionary Allowed • Scratch Paper – Please collect and destroy securely. • Calculators (Algebra II) • Reference Sheets (Algebra II) Prohibited • Scratch paper • Notes • Foreign language or English dictionary Allowed • Scratch work is to be done in the test booklet. • Calculators • Reference Sheets (Algebra II)

27. Linking Scores to Letter Grades • KDE recommended letter grades unchanged • Updated document now available on the KDE website, http://education.ky.gov/AA/distsupp/Pages/EOC.aspx

28. Score Cuts for Performance Levels

29. Linking End-of-Course Test Scores to Classroom Letter Grades

30. Test Security • The Kentucky Department of Education (KDE) along with the testing contractor will be doing analysis of student responses and data to determine if possible inappropriate practices have occurred. • All instances of impropriety should be reported • Student • Testing staff

31. Resources • Kentucky ACT QualityCore Websitewww.act.org/stateservices/kentucky • Kentucky Department of Educationhttp://education.ky.gov/AA/distsupp/Pages/EOC.aspx • ACT QualityCore websitehttp://www.act.org/qualitycore/qcresources.html • ACT Test Security www.act.ethicspoint.com

32. Contact Information ACT KDE ACT Customer Services: E-mail: qualitycorecustomerservice@act.org Phone: (866) 764-7228 • Assessment Support and Research: • E-mail: dacinfo@education.ky.gov • Phone: (502) 564-4394 • Jennifer Stafford E-mail: Jennifer.stafford@education.ky.gov • Paul Shoemaker E-mail:Paul.shoemaker@education.ky.gov