Spring 2014 FCAT 2.0 Writing Training Materials

1. Spring 2014 FCAT 2.0 WritingTraining Materials

2. Overview • These training materials are based on the Spring2014 Writing Test Administration Manual and are available at www.FLAssessments.com/Writing. • These training materials highlight important information regarding test administration policies and procedures. • Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3. Appendices Appendices in the Spring 2014 Writing Test Administration Manual include: • Appendix A—Accommodations • Appendix B—Test Security Statute and Rule • Appendix C—Forms, Cover Sheets, Checklists, Signs TAM 67-125

4. What’s New Test Security Statute and Rule • Florida Test Security Statute, Section 1008.24, F.S., and Florida State Board of Education Test Security Rule 6A-10.042, FAC, located in Appendix B, are now printed on perforated pages that may be removed for review during trainings. Student Grid Sheets • The English Language Learner (ELL) category on student grid sheets no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school. TAM IV; 8, 11-12; 83-87

5. Daily Administration Schedule See back of TAM cover page; Training Packet

6. Students to Be Tested • All Grades 4, 8, and 10 students, including retained students, are required to participate in FCAT 2.0 Writing. English Language Learners (ELLs) • All ELLs are expected to participate in FCAT 2.0 Writing. Students With Disabilities • Students with disabilities participate in the statewide assessment program by taking one of the following: • FCAT 2.0 without accommodations, • FCAT 2.0 with accommodations, or • Florida Alternate Assessment. TAM 3-4

7. Students to Be Tested *District program not in the Test Administration Manual. Make arrangements to test special program students. TAM 5-6; 48; Training Packet

8. Allowable Accommodations Students With Disabilities Test administrators who will administer tests to students using accommodations must familiarize themselves with the information in Appendix A. Flexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive Devices and Tools 8 TAM Appendix A; 67-72; 75-81

9. Allowable Accommodations (cont.) ESOL Levels 1- 4 Only • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: • Flexible Setting • Flexible Scheduling • Assistance in Heritage Language • Approved Dictionary TAM Appendix A; 72-73

10. What To Do – Temporary Section 504 • When a student sustains an impairment / injury during FCAT 2.0 administration, they may be eligible for Section 504 • You may consider scheduling the test on an available make-up day, if possible, to provide more time to collect written medical documentation from the parent and schedule a 504 Eligibility Meeting • Contact the Staffing Specialist for assistance and directions on proceeding with a Section 504 Eligibility Meeting / Plan • Send / provide a Notification of Meeting to the parent • Only a designated LEA may facilitate a Section 504 Meeting

11. SPED Office Contacts NORTH SOUTH South Central (786) 268-4757 Kathy Maguire Instructional Supervisor Lourdes Alonso Lead Staffing Specialist South (786) 268-4757 Helene Chait Instructional Supervisor Maria McMann Sifre Lead Staffing Specialist • North Central (305) 827-3025 • Alfreida Robinson • Instructional Supervisor • Elena Hernandez • Lead Staffing Specialist • North (305) 827-3025 • Kate Cadieux • Instructional Supervisor • Cindy O’Donnell • Lead Staffing Specialist

12. Test Security • Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. • Examples of prohibited activities include the following: • Reading the Writing prompts before, during, or after testing • Revealing the Writing prompts • Copying the Writing prompts • Explaining or reading the Writing prompts for students • Copying or reading student responses or used planning sheets • Changing or otherwise interfering with student responses • Causing achievement of schools to be inaccurately measured or reported TAM 12; Appendix B; 91

13. State and District Requirements • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp • Adopted by School Board • General Guidelines • Florida Test Security Statute and Rule • School Procedural Checklist (FM-6927) • District Monitors TAM Appendix B; 91; Training Packet

14. Test Irregularities/Missing Materials • Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. • Schools must investigate ANY report of missing materials and report missing secure materials to Student Assessment & Educational Testing (SAET) immediately at 305-995-7520. • If a test irregularity or security breach is identified, the school assessment coordinator must contact SAET to discuss possible test invalidations. TAM 15; 59

15. Test Irregularities/Security Breaches • For test irregularities requiring further investigation by the district and for security breaches, a written report and supporting documentation must be submitted within 7 working days after the irregularity or security breach was identified. The report must include: • The nature of the situation • The time and place of the occurrence • The names of the people involved • A description of the communication between the district assessment coordinator’s office and school personnel • How the incident was resolved • What steps are being taken to avoid future test irregularities or security breaches • Schools should submit completed reports and supporting documentation to SAET to be forwarded to the FLDOE. TAM 15-16

16. Electronic Devices • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing or break, even if they are turned off or they do not use them. • If a student is found to be in possession of ANY electronic devices during testing OR during a break, his or her test must be invalidated. • Students and parents/guardians should be made aware of this policy prior to testing. TAM v; 17; 23-24; Appendix C; 107

17. Before Testing TAM 20-24; 41-45

18. Communicate Testing Policies • Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. • Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. • Testing Rules Acknowledgment—Prior to testing, students will sign below a Testing Rules Acknowledgment on the back of the planning sheet that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” • Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign below the acknowledgment reads, “After the test, you may not discuss the Writing prompt with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. TAM 24

19. Receive Test Materials • You will receive the following materials, as appropriate for your school: • School Cover Memo • Packing List • School Assessment Coordinator Kit—clear plastic bag • PreID Rosters and Labels • Writing Planning Sheets • Writing Folders • Special Document Boxes (if applicable) • Save the original boxes for returning TO BE SCORED materials. • If you need additional materials, contact the Test Distribution Center (TDC) at 305-995-3743. TAM 41-42

20. Prepare Test Materials School personnel must adhere to the following policies as they prepare student materials: • School staff may verify and apply labels and/or complete student grid sheets no sooner than 3 daysprior to testing (Feb. 20). • Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink-wrapped packages and affix labels. • Do not use student labels from previous administrations. • Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. • After preparation, all secure materials must be returned to locked storage and remain there until testing begins. TAM 8-9; Training Packet

21. Special Documents Ensure that the correct procedures are followed for administering tests to students using special documents. Student responses must be recorded properly in all special documents before they are submitted for scoring. Refer to the Special Document sections of the manual to ensure the proper handling of these materials. 21 TAM 74-82

22. Chain of Custody Forms • Schools are required to maintain a Test Materials Chain of Custody Form located at www.FLAssessments.com/Writing and in Appendix C. • Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room. • Retain electronic or hard copies of completed forms after materials are packaged for return. TAM 43; 95

23. District-Level Certification Form • Non-certified school personnel designated by the school administrator to assist test chairperson in handling secure materials for statewide assessments must be granted approval by the FLDOE. (Please refer to Weekly Briefing ID #: 14536.) • Deadline to submit completed form to SAET for approval was December 6. • Signed FCAT 2.0 Test Administration and Security Agreement Form must also be submitted with form. • The approval will be valid for the remainder of the school year. Training Packet Attachment F

24. Writing Folders • Writing folders include security numbers to assist in the tracking of these secure documents. • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of Writing folders). • School assessment coordinators and test administrators must maintain records of required administration information that include the security numbers of Writing folders assigned to them. • If a Writing folder or planning sheet is soiled, it must be reported to SAET at 305-995-7520. Students must write their name, school and district name. ↓ TAM 11-12; 13-14

25. PreID Labels • PreID file is based on student information as of December 6 • The PreID roster should be verified against the school’s student information database. • Verify that students with PreID labels are still enrolled and will be tested. • FIVE elements MUST be correct on a student PreID label: • Student name • Florida ID number • District number • School number • Grade level • Destroy labels in a secure manner if ANY of this information is incorrect. • If any other preidentified information (e.g., date of birth) is incorrect, use the label. TAM 8-11

26. PreID Labels (cont.) • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label. TAM 8-11

27. Train Test Administrators and Proctors • Train all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. • Test administrators must be certified educators. • Test administrators who will be administering the test to students using large print or braille materials must be trained in the use of these test materials. • Distribute test administration manuals and instruct test administrators to read ALL appropriate sections including the important information and instructions between the SAY boxes . • Script must be read VERBATIM to students. • Test administrators must NOT administer the FCAT 2.0 Writing assessment to their family members or friends. • Under no circumstances may a student’s parent/guardian be present in a student’s testing room. • Encourage test administrators to use the checklist found in Appendix C and Attachment C in the Training Packet. TAM 29-34; 43-44; Appendix C; 101

28. Proctors • School Personnel may • Prepare, distribute, and collect materials under direct supervision of the test administrator • Complete student grid sheets • Non-school Personnel may • Assist in monitoring test administration only • Only be used as an “extra” pair of eyes • M-DCPS students may NOT serve as proctors. • FLDOE strongly recommends that a proctor be assigned to rooms with 30 or fewer students whenever possible. TAM 12; 13; 43

29. Security Agreement Forms • Test administrators and proctors must sign and return an FCAT 2.0 Test Administration and Security Agreement, which indicates that they: • Have received training • Have read the Test Security Statute and State Board Rule • Have read all applicable portions of the test administration manual • Understand and agree to adhere to all test security and administration policies and procedures • Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document. TAM 44; 91; 93

30. Prepare the Room for Testing • The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. • There must be at least three feet between students. • Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ test materials. • Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins. • Students must not have access to any unauthorized aids, including visual aids on classroom walls or desktops (e.g., word lists, punctuation charts). TAM 20; Appendix C; 107; 111

31. Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. TAM 22; Appendix C; 97

32. Test Group Codes • A test group code is a unique four-digit number used as a security measure to identify a group of students tested together. • School assessment coordinators will distribute test group codes to test administrators. • Each testing room MUST use a different test group code. • If students are absent for a test session, a different unique code must be used for each make-up session. • Note: Writing folders do not contain a field for a test group code; however, test group codes must still be used to identify groups of students tested together. • Test group codes must be recorded with required administration information and on seating charts. TAM 23; 42

33. Seating Charts • An accurate seating chart must be maintained for each testing room. Seating charts must record the following information: • Room name/number • Student names and their location in the room during testing • Direction students are facing • Date • Test starting and stopping times • Test administrator name • Names of proctors (if applicable) • Test group code • All seating charts must indicate the front and back of the room. • If the seating configuration changes during testing, a new seating chart must be created. TAM 21; 43; Training Packet

34. Administration Record/Security Checklist • School assessment coordinators may use the checklist to record the security numbers of the documents assigned to and returned by each test administrator. • A blank version of the form can be found in Appendix C and at www.FLAssessments.com/Writing. • Pre-populated lists with security numbers for all secure folders assigned to each school are available for schools at www.pearsonaccess.com/fl and select the correct test administration (Spring 2014 Writing) • Go to Test Setup > Order Additional Materials and Tracking > Reports, and select Security Checklist Detail from the drop-down list. TAM 14; Appendix C; 99

35. Required Administration Information • Test Administrators must record and maintain the following required administration information: • Students assigned to the room • Attendance information • Accommodations provided • Accommodations used • Test group code • Grade level • Unique security number of secure documents assigned to each student • Signatures of test administrator and school assessment coordinator • Dates for when Writing folders are received and returned TAM 42; Appendix C; 99

36. During Testing TAM 25-38; 46

37. Supervise Test Administration • Students are using No. 2 pencils • Students do not have books, notes, scratch paper (other than their planning sheets), or electronic devices of any kind • Students are using the correct assigned Writing folder and planning sheet • Students have signed below the Testing Rules Acknowledgment • Students do not talk or make any disturbance • Students are working independently • Students who use their planning sheets allow themselves enough time to write complete responses in their Writing folders • Students are recording their responses in the appropriate area TAM 26-27

38. Supervise Test Administration (cont.) • It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. • Students may be encouraged to continue working, but do NOT talk with them about the prompt or help them with their responses. • If students finish the test before the allotted time for the session has elapsed, they may be encouraged to go back and check their work. • Test materials may NOT be collected prior to the end of the 60-minute session. • FCAT 2.0 Writing is administered in one 60-minute session – failure to provide the correct amount of time will likely result in test invalidation. • Keep accurate time and display times for students as instructed in the script. • Security number(s) of the folder(s) assigned to and returned by each student MUST be recorded and verified at the completion of testing. TAM 26-27

39. Monitor Testing • Distribute Writing folders and planning sheets for students in each testing room immediately before testing is scheduled to begin. • Provide test administrators with additional materials, as necessary. • Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected. • Be available during testing to answer questions from test administrators. • Arrange for and supervise make-up administrations. TAM 46

40. After Testing TAM 39-40;47-58

41. Test Invalidation • A test MUST be invalidated if either of the following circumstances occurs: • A student has an electronic device during testing • A student is cheating during testing • A student is given an accommodation not allowed in the FCAT 2.0 Writing test • A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL plan • An error occurs in test administration or procedures that could compromise the validity of test results • A student is given unauthorized help during testing • A test MAY be invalidated if one of the following circumstances occurs: • A student becomes ill and is unable to finish • A student is not allowed the correct amount of time • A student was not provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL plan • A disruption occurs during testing (e.g., severe weather) • A student is disruptive during testing TAM 17-19

42. Organize Materials • Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form. • Report any missing materials to SAET at 305-995-7520 and conduct the necessary investigation. • Make copies of all collected required administration information, seating charts, Security Logs, and Chain of Custody forms. • Inspect students’ Writing folders for stray marks ONLY on student grid sheets, verify that each student has completed the required information in the upper left corner of the grid sheet, and remove any stray planning sheets. Do NOT open Writing folders or review student responses. • Check to make sure DNS bubbles have not been gridded by mistake and that DNS bubbles are gridded on invalidated test documents. • Organize test materials and hand-deliver to TDC by the scheduled return dates. TAM 51-57

43. Document Count Forms • Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records. If you need additional count forms, contact TDC at 305-995-3743. • Verify that you have included all Writing folders from make-up tests before you complete the forms. • Place each completed form on top of the first stack of corresponding TO BE SCORED Writing folders. • Separate Document Count Forms must be completed for any special program student documents (Home Ed, Virtual School, etc.). TAM 48-50

44. Ensure that the correct district and school numbers are gridded (refer to the chart on page 48 of the manual for special program district/school numbers). Grid the correct grade level/document type, number of documents under the form, and special document type, if applicable. Complete a separate Document Count Form for each grade level. TAM 48-50

45. Paper Bands • Documents for each grade level and special program must be banded separately. • On each paper band, provide the appropriate district/school number, school name, number of TO BE SCORED documents contained in the paper band, and number of banded stacks per Document Count Form. • Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form. • Place a paper band around each stack of TO BE SCORED Writing folders. The Document Count Form must be under the paper band on top of the stack labeled 1 of n. • Seal the paper band and be sure that it securely holds the folders. Do not use staples, paper clips, or tape. TAM 51

46. Pack Test Materials • Prepare the following types of boxes for return to TDC: • All TO BE SCORED Writing folders—Red-labeled boxes • All TO BE SCORED large print materials, if applicable—White-labeled boxes • All TO BE SCORED braille materials, if applicable—Pink-labeled boxes • All NOT TO BE SCORED materials (including NOT TO BE SCORED special documents)—Yellow-labeled boxes • District Assessment Coordinator ONLY box • It is your responsibility to package all materials correctly. Mispackaged materials will delay reporting of student results. • See pages 51–57 of the manual for instructions on the packaging and return of test materials, including large print and braille materials. TAM 47-58; Friendly Reminder in Training Packet

47. Packaging Diagram(Red Labeled Boxes) FLVS Academy (50/7079 and/or FLVS FT Middle 71/0300 or FLVS FT High 71/0400) Miami-Dade Online Academy (13/7001) Brucie Ball Ed. Center Hospital/ Homebound (13/9732) Note: Place invalidated documents marked DNS below the Document Count Form and include in count. TAM 55; Friendly Reminder in Training Packet

48. Packaging DiagramSpecial Documents Reminder: Return regular print folder shipped in LP or BR Kit, in Student Envelope TAM 56

49. District Assessment Coordinator ONLY Box • Place the following materials in the District Assessment Coordinator ONLY box: • All Planning Sheets (used with signed Testing Rules Acknowledgement and unused) • Original Administration Record/Security Checklist or school’s developed form with all required administration information • Original Security Logs • Original Seating Charts • Original Test Materials Chain of Custody Form • Original Accounting for All Secure Documents • Original School Procedural Checklist (FM-6927) • Seal the box. • Write District Assessment Coordinator ONLY on the side of the box. TAM 57; Friendly Reminder in Training Packet

50. Return Schedule Note: Schools must hand-deliver all FCAT 2.0 Writing materials to TDC by 3:30 p.m. at 13135 S.W. 26 Street, Miami, FL 33175. Friendly Reminder in Training Packet