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Spring 2012 FCAT Training

Spring 2012 FCAT Training. Escambia . Evaluation Services Staff. Raymond Bell -- Director Tammy Cantrell – Administrative Aide Karlene Collier – Administrative Clerk II June Johnson – Test Scoring and Reporting Coordinator Nate Hazewinkel – Specialist, Evaluation Services

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Spring 2012 FCAT Training

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  1. Spring 2012 FCAT Training Escambia

  2. Evaluation Services Staff • Raymond Bell -- Director • Tammy Cantrell – Administrative Aide • Karlene Collier – Administrative Clerk II • June Johnson – Test Scoring and Reporting Coordinator • Nate Hazewinkel – Specialist, Evaluation Services • Telephone Numbers: 469-5386 or 469-5385 or 469-5387

  3. Training Materials Link The 2012 FCAT training materials are available on the EVALUATION SERVICES Website: http://eval.escambia.k12.fl.us

  4. Training Responsibility • District Test Coordinator • School Test Coordinators • School Test Coordinator • Test Administrators • Test Proctors • Test Volunteers (2nd Set of Eyes)

  5. Training Overview-Targeted Groups

  6. SESSION 1 Proctors Volunteers Test Administrators School Test Coordinators

  7. Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

  8. Daily Administration Schedule – FCAT Writing

  9. Daily Administration Schedule – Escambia Writes

  10. RMS Daily AdministrationSchedulePaper-Based Tests

  11. RMS Daily AdministrationSchedulePaper-Based Tests

  12. RMS Daily AdministrationSchedulePaper-Based Tests

  13. RMS Daily AdministrationSchedule GRADE 8 FCAT 2.0 SCIENCE • Escambia County will administer the Grade 8 Science April 24, 2012. • This must be a DISTRICT (not a school-by-school) decision. • Both 80-minute sessions of the Grade 8 FCAT 2.0 Science assessment must be administered in one day.

  14. RMS Daily AdministrationSchedule • Make-up testing may begin on Day 2 and continue through Day 10, as applicable. • All Grade 9 FCAT 2.0 Reading tests and paper-based Grade 10 FCAT 2.0 Reading tests must be completed by Friday, April 20. • All Grade 3 testing must be completed by Tuesday, April 24.

  15. RMS Daily AdministrationSchedule Grade 6 FCAT 2.0 Reading • Grade 6 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days. • The FCAT 2.0 testing window is April 16 – 27.Districts may begin scheduling Grade 6 FCAT 2.0 Reading sessions on Day 2 and may schedule sessions each day for the remainder of the testing window, if needed. • Paper-based tests (accommodations only) should be administered on Day 2 and Day 3 of the testing window, with make-up testing administered through Day 10, as needed.

  16. RMS Daily AdministrationSchedule Grade 10 FCAT 2.0 Reading • Grade 10 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days. • The FCAT 2.0 testing window is April 16 – 27.Districts may begin scheduling Grade 10 FCAT 2.0 Reading CBT sessions on Day 1 and may schedule sessions each day through Day 10, if needed. • Paper-based tests (accommodations only) should be administered on Day 1 and Day 2 of the testing window, with make-up testing administered through Day 5, as needed.

  17. RMS Daily AdministrationSchedule FCAT 2.0 Reading Retake • FCAT 2.0 Reading Retake is a computer-based test. CBT sessions may be scheduled during the entire Retake window (April 9 – April 20). • The FCAT 2.0 Reading Retake is administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. (180 minutes) • Paper‐based FCAT 2.0 Reading Retakes (accommodations only) will be April 9 (session 1) and April 10 (session 2). All makeup testing must be completed by April 13.

  18. RMS Daily AdministrationSchedule FCAT Mathematics Retake • FCAT Mathematics is a computer-based test. The CBT test date will be April 11 with makeup testing Apr. 12 – 20. • Students may have up to the length of a typical school day to complete the test but must complete the test in one day. • Paper‐based FCAT Math Retakes (accommodations only) will be April 11. All makeup testing must be completed by April 13.

  19. RMS Daily AdministrationSchedule FCAT READING RETAKE • The FCAT Reading Retake will be paper-based again this year. • The FCAT Reading Retake will be April 10. All makeup testing must be completed by April 13. • Students may have up to the length of a typical school day to complete the test but must complete the test in one day.

  20. What’s New STUDENT PLEDGE – FCAT Writing • Prior to testing, students are required to read and sign a student pledge. • If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test. (This has been updated since the manual was finalized in Fall 2011) • The Student Pledge is located on the back page of the student planning sheet.

  21. What’s New Test Group Codes – FCAT Writing • Writing folders do not contain a field for a test group code; however, test group codes must still be used to identify groups of students tested together. • Test group codes must be recorded with required administration information on Administration Record/Security Checklists as well as on seating charts.

  22. What’s New FCAT Writing Folders • The writing prompt is included in the Writing folders, as it had been in years prior to the Spring 2011 FCAT Writing administration. • Writing folders include security numbers to assist in the tracking of these secure documents. • School assessment coordinators and test administrators must maintain records of required administration information that include the security numbers of Writing folders assigned to them. • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of Writing folders).

  23. What’s New STUDENT PLEDGE - RMS • Prior to testing, students are required to read and sign a student pledge. • If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test. • Location of student pledge: • Test Book/Test and Answer Book – RMS • Page after the Welcome Screen – CBT

  24. What’s New SEATING CHARTS –ALL TESTS • Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.

  25. What’s New TEST ADMINISTRATORS • ALL test administrators must be certified educators. • Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document. • The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities. • NOTE: Printed Spring RMS Manuals contain an incorrect version of the agreement in Appendix C. Copies of the correct version will be sent with manual shipments. The manual posted to PearsonAccess contains the correct version, and the correct agreement is also posted as a separate PDF. Please ensure the correct agreement is distributed to appropriate staff. The CBT manual contains the correct agreement.

  26. What’s New RETURN LABELS – RMS ONLY • BLUE labels – Grade 3 TO BE SCORED Materials • RED labels – Grades 4 – 8 TO BE SCORED Materials • PEACH labels – Grades 9, 10, and Retake TO BE SCORED Materials • WHITE labels – TO BE SCORED Special Documents • YELLOWlabels – All NOT TO BE SCORED Materials, including Special Documents

  27. What’s New • Only FOUR elements are now required to be correct on all student RMS PreID labels: • Student name • Student ID number • District number • School number • If this information is correct, even if other information, including grade level, is incorrect, use the label. • If any of this information is incorrect, grid the correct information on a new test document.

  28. What’s New - Science GRADE 5 FCAT 2.0 SCIENCE • Two 80-minute sessions over two days • NO reference sheet • Test Book and Answer Book GRADE 8 FCAT 2.0 SCIENCE • Two 80-minute sessions in one day • Periodic Table of the Elements • Approved 4-function calculator • Test Book and Answer Book

  29. What’s New • Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.). • Materials for K–8 Virtual Continuity (Florida Virtual Academy) Program students will no longer be returned in separate envelopes. Schools will fill out a Document Count Form for these students and return them as they would other special program students. • Sessions for all two-session subject tests are now referred to as Sessions 1 and 2.

  30. What’s New • Each large print test materials kit contains a regular print answer document. • School/district personnel are responsible for preparing the grid sheet of the regular print answer document and returning it with the large print test materials. • The student’s responses will be transcribed into the regular print document by the contractor. • Braille test books have been divided into separate volumes. • The braille tests for Grades 3–10 FCAT 2.0 Reading, Grades 3–8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science, and FCAT 2.0 Reading Retake include separate volumes for Session 1 and Session 2. • The braille tests for FCAT Reading Retake and FCAT Mathematics Retake are divided into Volume 1 and Volume 2.

  31. Proctors Proctors are school district employees Non-school personnel are permitted to serve as volunteers (2nd set of eyes) Both proctors and volunteers MUST be trained, made aware of security rules, and sign the FCAT Administration and Security Agreement Signed documents will be kept on file at the school

  32. Proctors’ Role Remain alert Circulate quietly about the room Be a careful observer Primary role is to assist the Test Administrator and report any suspected problems in the room immediately If a student is found to be in possession of ANY electronic device(s) during testing(on or off), his or her test must be invalidated CANNOT do anything that would compromise the integrity of the testing process

  33. Difference between Proctor and Volunteer

  34. Proctor/Volunteer cont. • Materials to be provided to Proctors and Volunteers: • Daily Test Schedule • Prohibited actions during testing Personnel Needed Based on Student Participation: Best practice is to assign a minimum of 2 people to all test groups If proctor is assisting with accommodations for 504/ESE students then specific information about the accommodation(s) should be provided

  35. Test Security • Florida Test Security Statute 1008.24 • Appendix B of the test administrative manuals contain: • Florida Test Security Statute • Florida State Board of Education Test Security Rule

  36. Reminders • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • District assessment coordinators must ensure that all school administrators, school assessment coordinators, test administrators, and proctors receive adequate training prior to test administration. • All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement (corrected version provided online and in manual shipments). • Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C.

  37. Prohibited Activities Give examinees access to test questions prior to testing Copy, reproduce, or use in any manner inconsistent with test security rules all or any portion of any secure test booklet Coach examinees during testing or alter or interfere with examinees’ responses in any way Make answer keys available to examinees Fail to follow security rules for distribution and return of secure test materials as directed, or fail to account for all secure test materials before, during, and after testing Fail to follow test administration directions specified in the test administration manuals or participate in, direct, aid , counsel, assist in, or encourage any of the acts prohibited in this section

  38. Reporting Security Breaches • Proctor/Volunteer reports to Test Administrator • Test Administrator reports to School Coordinator • School Coordinator reports to Site Administrator and District Assessment Coordinator REPORTING SHOULD BE DONE IMMEDIATELY

  39. SESSION 2 Test Administrators School Test Coordinators

  40. Reminders • Students may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing.

  41. Reminders • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy. • If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

  42. Reminders • Schools must maintain an FCAT Security Log and Seating Chart for each testing room • Home School Students, Virtual School and Private School McKay Scholarship Students in order to participate in an activity on a public school campus: • MUST have a valid photo ID • MUST have proof of current immunizations or exemption, if not posted to TERMS Refer parents to the School Choice office @ 469-5582 if they have questions

  43. Reminders • Test administrators are required to use ALL of the allotted time for the Writing tests and should not end a test early or collect test materials prior to the end of the allotted time. • Test administrators must NOT administer the FCAT to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. • Administration manuals must be provided to itinerant teachers in time for them to prepare adequately for the test. These teachers must also be included in test administrator training.

  44. Reminders • A student with the accommodation of extra time must complete one session before continuing to the next session. • Test administrators are required to use ALL of the allotted time in each session and should not end a session early. • FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

  45. Reminders • There is only one Document Count Form for the Reading, Mathematics, Science, and Retake documents, including all special documents. • The accuracy of the NUMBER OF TO BE SCORED DOCUMENTS on Document Count Forms should be verified prior to returning materials. • An inaccurate number on the form will delay the scanning process.

  46. Students to be TestedFCAT Writing • In general, all Florida public school students enrolled in the tested grade levels (Grades 4, 8, and 10) participate in FCAT Writing, per s. 1008.22(3)(c)8, F.S. Students must take the appropriate test for the grade level in which they are enrolled. • All Grades 4, 8, and 10 students, including retained students, are required to participate in FCAT Writing. Special documents (large print and braille) are available for the Spring FCAT Writing Test, and administration accommodations may be provided to eligible students with IEPs, Section 504 plans, or ELL plans.

  47. Students to be TestedFCAT RMS • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

  48. Students to be Tested Grades 10–Adult (AD) Students • Students who entered Grade 9 in Fall 2009 and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake. • First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test. • Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file.

  49. Students to be Tested Special Program Students • Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). • Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart in the manual. • Writing manual – page 6 • RMS manual – page 10

  50. Students to be Tested English Language Learners (ELLs) • Per the Department’s Office of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments. • All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

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