Spring 2013 CBT FCAT 2.0 Test Administrator Training

1. Spring 2013 CBT FCAT 2.0 Test Administrator Training Wednesday, April 10

2. CBT Testing Agenda • Welcome • What’s New & Reminders • Test Security (Quick review) • Test Administrators/Proctors Responsibilities • Before • During • After Testing • Invalidations • Contacts • Questions Read Me!

3. Administration Dates

4. Materials and Forms • For each student: • Student Authorization Ticket (secure item) • Must be signed by student • Pick up and return each day • Work Sheet for Reading (New) • Forms (Appendix E) • Security Forms (if submitted for paper pencil no need to re-submit) • Classroom Signs • Test Administrator Checklists • CBT Worksheet (Reading) • Forms • Required Administration Information Forms (RAI) will be your test roster • Seating Chart (Copy provided-information needed on page 22) • Security Log (to be completed by anyone supervising testing)

5. What’s New? • CBT Worksheets should be provided to students taking Reading sessions. • A new sheet must be provided for session 2. • All worksheets are secure materials and need to be signed. • Copies will be provided to you to distribute to students. • If student information is incorrect on the student ticket (name, or ID) the ticket cannot be used so please call Diane. 

6. What’s New? • The same group code must be used for session 1 and session 2 for each set of students. • All students must complete session 1 before starting session 2 • Students taking the CBT must check a box indicating they understand the test rules read (in script) and that if they do not adhere to the rules their test will not be scored • If a student refuses to check the box, test administrator should contact test coordinator and reschedule student into another session. Call discipline so student is escorted to guidance.

7. Reminders • Students must enter a SEAL CODE to open Session 2 on Day 2 of testing. • Seal Code is a 4-digit number that will be provided and all students in a test session will use the same seal code. • Seal codes will not be given to test administrators until Day 2. • Not the same as group code.

8. Reminders • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test MUST be invalidated in order to successfully enforce this policy.

9. Test Security and Forms

10. Security Agreement Form • Appendix E of TAM • Must be signed by • School Principal • School Test Coordinator • Test Administrators • Proctors • Anyone handling test materials • Collect and make copy for your file, return originals

11. Test AdministratorProhibited Activities Agreement • Must be signed prior to testing by • Test Administrators • Proctors • Collect and make a copy for your files, return originals • Must include teacher certificate number for Test Administrators

12. Security Log • Appendix E of TAM or A&A Blackboard • Must be completed by everyone who enters room for purpose of administering or monitoring test

13. Seating Chart Sample

14. Session Roster/Administration Information (RAI) Forms Track students and test sessions, materials, record attendance and accommodations used Use one for each test session

15. Student Authorization Tickets • Student Authorization Tickets (secure materials) • Session/Test/Location • Student Name (must be correct) • Date of Birth • Student ID (must be correct) • Student Signature Line • URL • Login ID • Test Code (password) • Students need a Login ID and Test Code (password) to access a test session • For FCAT 2.0 Reading, students will use the same ticket both days of the test. • Students need a pencil or pen to sign their tickets 15

16. Test Administration • Test Administrator is the one overseeing testing process, reading scripts, etc. • For each CBT site a test administrator has been assigned • All others are considered proctors and will monitor and assist with administration.

17. Test Security Procedures • Be sure test room is properly prepared ahead of time • No unauthorized helps visible to students • Privacy barriers in place around computers • Sign for receipt of materials and verify what you received • Distribute authorization tickets or paper test materials according to scripts • Be sure test materials are secure during testing process • Administration will pick up materials. Please remain in testing site until materials are picked up. • Report Missing Materials, Breaches of Test Security, Testing Irregularities to your school test coordinator immediately

18. Secure Materials • Student Authorization Tickets • Session Rosters • CBT Worksheets • Be safe and consider everything secure 

19. ePAT Online Tools/Student are familiar 19

20. Test Administrator and Proctors Before Testing During Testing After Testing

21. Test Administrator Before Testing • Read the Test Administration Manual (everyone should be familiar) • Be very familiar with the script before testing • Sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement and Test Administrator Prohibited Activities Agreement if not already done. • Collect test materials each morning • Session Roster • Test Group Code • Student Authorization Tickets • Work Sheets • Seal code (day 2) • Pencils for students to sign their authorization tickets and use with work sheets 21

22. Test Administrator/EveryoneBefore Testing • Make sure students understand the following policies: • Electronic Devices Policy • If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their back packs and placed in a certain area of the room on the day of testing. • Leaving Campus • If students leave campus before completing the test (for lunch, an appointment, or illness, etc.) they WILL NOT be allowed to complete the test. • Student Pledge • Students will be asked to agree to a pledge by checking a box prior to testing indicating that they will not give or receive unauthorized help during the test. 22

23. Test AdministratorBefore testing • Ensure that all software applications, including Internet browsers, are closed on all student workstations. • Turn on computers and log on with the following credentials: Username: ssms-testing, Password: test • Start TestNav on each student workstation to access student login screen. Do not log in for students! Students will be directed through script to login. • Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster used to access the test. • Test code is not the same as the group code which identifies groups tested. 23

24. Test Administrator/proctorsChecklist – During Testing • Maintain seating chart and record of required administration information (Session Roster) • Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test signs the Security Log • Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students • Assist students with accessing the student comment form, located at www.FLAssessments.com/SpringCBTStudentCommentForm at the end of session 2. • An icon is on the desktop for the student to click and complete the Comment Form. 24

25. Test Administrator/proctorsSupervise Test Administration • During testing, ensure that students • Clear the area around their workstations of all materials except for the following: • Student Authorization Tickets • Pencils or pens • Work Sheets • Check the Testing Rules Acknowledgement box and enter the correct test group code • Do not have books, notes, extra scratch paper, or electronic devices of any kind during testing, even if they do not use them • Do not talk to other students or make any disturbance • Work independently • Work in the correct test and session • Check student name and test in the top left corner of the computer screen 25

26. Test Administrator/proctorsSupervise Test Administration • Test administrators/proctors MAY NOT: • Work on anything other than monitoring test session • Talk with students about test items • Help students with their answers • Have any desktop-viewing programs or similar software that would enable you to view test items and student responses • Provide students with any information that would allow them to infer the correct answer, such as suggesting that they might wan to check their work on specific items. • Discuss test items or answers with students even after testing has been completed 26

27. Test AdministratorSupervise Test Administration • If a computer is disconnected from the test: • Contact the technology coordinator to help diagnose any technical issues via Diane • Contact the school test coordinator to resume student’s test in PearsonAccess if exited intentionally or accidently. 27

28. Test Administrator Resuming a Student’s Test If a student exits TestNav (either unintentionally or intentionally) before completing the test, a test School Test Coordinator must resume the test before student can continue(either Diane or Mary). For FCAT Reading tests, students will exit at the end of Session 1 and will need to be resumed prior to taking Session 2 of the test. On Session Details screen, click the check box next to the name of the student. Student cannot be resumed if he/she has a Ready, Submitted, or Marked Complete status If student is Active and unable to log in then refresh your browser window or click the Refresh button next to status (see image below) Click Resume Test (resumes the student’s test from the point at which the test was interrupted) System will upload any test responses that the student entered and that were saved Once the connection to the testing server is reestablished and the student is in Resumed or Resumed-Upload status, the saved responses are transmitted to the testing server and added to the responses already stored there 28

29. Test AdministratorDuring Testing – Monitoring Test Session Monitor Session Status 29

30. Test Administrators Session 2 – Seal Code • Students must enter a SEAL CODE to open Session 2 • Seal Code is a 4-digit number • Do not confuse Group Code with Seal Code • Students will be RESUMED after exiting Session 1 (Day 1) before they are able to get back in and enter the seal code for Session 2 (Day 2) • If students are having trouble logging in on Day 2, check with school coordinator to be sure students have been resumed • The Seal Code will be provided on the day of Session 2 • Students will use the same Student Authorization Ticket for session 2

31. Invalidations – same as with paper/pencil Electronic device Cheating Provided an accommodation not allowed Provided an accommodation not on IEP, 504 or ELL Not provided with an allowable accommodation that is on IEP, etc. Student is disruptive Others on pages 18-19 Contact Diane or Brent for any and all situations that may involve an invalidation.

32. Test AdministratorReturning Test Materials to School Test Coordinator • Notify school test coordinator immediately if any of the following are missing, or of any testing irregularities: • Student Authorization Tickets • Session Rosters • Work Sheets • Verify that you have collected all required administration information • Ensure that all accommodations used by each student are included ESE, 504. ELL only • Verify that your Seating Chart and Security Log has been completed correctly • Administration will collect materials from you 32

33. Test AdministratorPearsonAccess – After Testing Complete Comment Form • Please provide feedback that will be meaningful to the FDOE and the test contractor • Go to www.FLAssessments.com/SpringRMS • Click the Spring 2013 CBT Test Administrator Comment Form and complete the form 33

34. Contacts Diane Taylor 31305 Mary Chavers 31430 Brent Ougel 31315

35. Contacts Mrs. Leenen 31358 Mrs. Dean 31354

36. Questions?