Oral Presentations & Posters

1. Oral Presentations & Posters BME 100 March 8, 2011

2. Overview • Upcoming Schedule • Important dates to keep in mind • Posters (Position Papers & Hands-On) • How to prepare for • Oral Presentations (Literature Surveys) • How to prepare for • Review of Upcoming Schedule (again!)

3. Upcoming Schedule • March 23 & 25: “in-class” project feedback • Replaces structured tutorial activities • Both Wednesday groups meet at same time • Mandatory attendance if this is your regular time slot; optional (but recommended) if it is not. • March 30 & April 1: hand in projects (posters, writeups, etc.) • Due on Wednesday for all Wednesday Tutorial students • Due on Friday for all Friday Tutorial students. • April 6, 8, 13, 15: in-class presentations • Schedule set in mid-March • April 5: open house

4. BME 100 Posters:Considerations for BME Open House

5. What is a Poster? • An advertisement • For Science • For Engineering • Goal • Attract attention • Publicize your work • Get audience to ask you questions This sure is interesting!

6. Who is making posters? • Students with the • Position Papers • Hands-on Projects

7. Requirements • Approximately 30” x 40” • Give-or-take 10-20% • Be handed-in on time • Before the Open-House • Be mounted on light, stiff, hard backing • Foam-core, plastic, etc. • Can’t be rolled-up • Follows the “Marking Guide” for Posters • Refer to the webpage

8. Recommendations • Clear & concise wording • Don’t just copy your paper onto the poster! • Use the same headings as in your paper • Introduction, analysis & discussion methods, etc. • Colour & Visually-appealing • Computer-generated • Unless you are artistic or good with your hands • Spell-check!

9. Marking Guide

10. Include Chart of your Sources • Indicate to the reader what the breakdown of your sources is (new requirement in 2011) • Bar-chart as shown below • Journal, Conference categories are “peer-reviewed”! • Popular media means newspapers, magazines, etc.

11. Typical Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Column 1 (read here first) Column 2 (read here second) Column 3 (read here last) Picture Graph Acknowledge-ments & References

12. Alternative Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Column 1 (read here first) Column 2 (read here second) Column 3 (read here last) Graph Picture Acknowledgements & References

13. Alternative Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Column 1 (read here first) Picture Column 3 (read here last) Column 2 (read here second) Acknowledge-ments & References Graph

14. Example Poster

15. Electronic Tools For Poster Making • Professional • InDesign, QuarkXpress, LaTeX • Good Enough • Corel Draw, OmniGraffle • Free • Inkscape • Most Popular • MS PowerPoint (90% or more of us use it!)

16. Poster Info & Resources • http://www.ee.ryerson.ca/~jasmith/courses/bme100/docs/UZH_poster_guideline.pdf • On-campus printing: • http://www.ryerson.ca/acs/usersguide/print.html • Off-campus printing: • http://torontoprint.com/wide.htm • Behind ENG Building • Tools & Settings • Microsoft PowerPoint • Creative, Artitistic interpretation (pro-looking!) • Export to PDF for the printer • 36” wide printer (36” x 48”) • 1 - 1.5” margins

17. Printer Locations • InkPort • 55 Gould St. (on campus) • Sherwood Digital • 165 Dalhousie St. (on campus) • TPH • Atrium on Bay (near campus) • Alicas Copy Centre • 203A College (Near U of T; 15 min walk from Ryerson) • TLAC Toronto Printing • 233 College (Near U of T; 15 min walk from Ryerson) • Or anywhere else that is convenient for you!

18. Time is critical! • Print shop usually asks for • 2+ days to make the poster • 2+ days to mount on foam • Therefore • Have it ready in PDF • One week before Open House

19. Acknowledgements • Posters by BME100 students from 2009 & 2010 • Photos by Luis Fernandes & James Andrew Smith

20. Questions? • Do you have any questions about the posters?

21. Oral Presentations • Take place during the lab/tutorial sessions • Small group audience • Multimedia presentation @ the podium • Approximately 10 minutes + question time • Must use electronic presentation software • Powerpoint, Adobe Acrobat PDF

22. Tip 1 • Tell a story in logical order • Follow your write-up headers • Introduction • Survey of the Literature • Conclusions, and • References

23. Introduction • Indicate your motivation • Why is it interesting to you? • Why is this interesting to others? • Why is this important? • Get their attention by making it as relevant as possible • Give an overview of what you are about to cover

24. Introduction • Who is your audience? • Their background is important • Tailor your presentation to them • Are they experts in your topic? • Probably not. Define key words & subjects. • Definitions • Hydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors

25. Survey of the Literature • What are the main themes of your survey? • Name two or three explicitly • Can you provide a visual link? • Colour-coding controversy is good Theme 1b Theme 1 Theme 1a

26. Survey of the Literature • This includes the analysis • How do your different themes tie together? • Did you encounter any “dead-ends”? • Research is effectively done and concluded • Nothing left to be done • Make sure that you were thorough enough before making this kind of statement! • Did you encounter “room for improvement”? • Are there still open-ended questions? • Are there mysteries to be solved? • Are issues unresolved?

27. Conclusions • Be brief and clear • Don’t introduce new topics or analysis here • Go over the main points & results • What are the implications of your research? • Three to five points (in bullet form) are best • This is the lead-in to your questions • Further details can be discussed then • Can you set up your conclusion to be asked obvious questions?

28. Tip 2: 10 slides for 10 minutes • One minute per slide • Rule of thumb: • One minute per slide • Speak for 10 minutes • Have 10 slides • Extra slides: put at the end and use if you are asked a specific question

29. Tip 3: Practice! • Practice in Private • Practice in front of your mirror or dog • Get the timing right • Practice if front of live people • Get their feedback • They’ll point to logical & presentation flaws • Don’t practice on the bus • People will think that your crazy!

30. Tip 4: Minimize Equations • Not a problem in most BME 100 presentations • Keep them to a minimum • Keep them simple • You can’t explain most equations in less than a minute • Remember one minute per slide

31. Tip 5: Face the Audience • Don’t talk with your back to the audience • Either • Look at them in the eyes • If you’re not shy • Or look slightly over their heads • If you’re shy or easily distracted • Speak at your audience • Don’t mumble • Don’t speak too quickly. • Take • Your • Time

32. Tip 6: Include a “punchline” with the graphs • Include a once sentence conclusion with each graph. Profits over time: Profits are starting to go up again

33. Tip 7: Contrast • Make sure that the text “contrasts” with the background • Black text on white background • White text on black background • Minimize distracting backgrounds

34. Tip 7: Contrast • Make sure that the text “contrasts” with the background • Black text on white background • White text on black background • Minimize distracting backgrounds

35. Tip 7: Contrast • Make sure that the text “contrasts” with the background • Black text on white background • White text on black background • Minimize distracting backgrounds

36. Backups • Create two copies of your presentation • One PPT (Powerpoint) • One PDF (Adobe Acrobat) • Have two physical copies • One on USB stick, one on CD/DVD • Or two different USB sticks, etc.

37. Marking Guide

38. Fonts • Don’t use “serif” fonts • Letters end with “cute dongle things” • Times New Roman • Easy to read up-close • Hard to read at a distance • Use “sans-serif” fonts • “without serifs” • Arial, Helvetica, etc. • Harder to read up-close • Easy to read at a distance • This font is “Calibri” (on a Mac) Times New Roman is a “Serif” font http://www.loiterink.com/i-shot-the-serif/362/

39. Include Chart of your Sources • Indicate to the audience what the breakdown of your sources is • (new requirement in 2011) • Bar-chart as shown below • Journal, Conference categories are “peer-reviewed”! • Popular media means newspapers, magazines, etc.

40. Test ahead of time • Try out your presentation on two different computers • One Mac & one Windows PC • One school computer, one home computer • Etc. • Why? • Images sometimes don’t save properly • Fonts change from computer-to-computer • Video “CODECs” often aren’t compatible • Missing “DLLs” • Use MPG1 or MPEG2 only! • mediacoverter.org or zamzar.com Error! videoXYZ.dll not found!

41. Sources & Resources • Ten Secrets to Giving a Good Scientific Talk • http://www.cgd.ucar.edu/cms/agu/scientific_talk.html

42. Upcoming Schedule • March 23 & 25: “in-class” project feedback • Replaces structured tutorial activities • Both Wednesday groups meet at same time • Mandatory attendance if this is your regular time slot; optional (but recommended) if it is not. • March 30 & April 1: hand in projects (posters, writeups, etc.) • Due on Wednesday for all Wednesday Tutorial students • Due on Friday for all Friday Tutorial students. • April 6, 8, 13, 15: in-class presentations • Schedule set in mid-March • April 5: open house