Planning, Writing, and Completing Oral Presentations - PowerPoint PPT Presentation

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Planning, Writing, and Completing Oral Presentations

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  1. Planning, Writing, and Completing Oral Presentations Business Communication Essentials

  2. When you speak before an audience, have some fun with it. Stop concentrating on “Will they like me?” and instead focus on “What will they gain from hearing me?” Leanne Anderson, Owner Anderson Business Resources From The Real World Business Communication Essentials

  3. The Three-Step Process Flow of the Message Planning 1 Writing 2 Completing 3 Substance of the Message Business Communication Essentials

  4. Planning Speeches and Presentations Determine the Purpose Analyze the Audience Gather Information Adapt the Message Business Communication Essentials

  5. Common Purposesof Business Presentations Audience Members Inform Persuade Presentation Content Presentation Style Motivate Entertain Business Communication Essentials

  6. Writing Oral Presentations Audience Organizing the Message Creating the Introduction Purpose Purpose Composing the Body Writing the Conclusion Audience Business Communication Essentials

  7. Define the Main Idea Audience Purpose Limit the Scope Choose the Approach Message Message Prepare the Outline Choose the Style Purpose Audience Organizing the Message Business Communication Essentials

  8. On-the-Spot Feedback Maintaining Control Immediate Modification Guiding the Audience Nonverbal Reinforcement Shifting Topics Oral Presentations Opportunities Challenges Business Communication Essentials

  9. Introducing the Message Arouse Interest Build Credibility Preview the Presentation Business Communication Essentials

  10. Limit the Main Points Connect the Ideas Engage the Audience Composing the Message Business Communication Essentials

  11. Concluding the Message Restate the Main Points Describe the Next Steps End on a Strong Note Business Communication Essentials

  12. Evaluate the Message Develop Visual Aids Master the Delivery Completing Speeches and Presentations Business Communication Essentials

  13. Clarify Main Points Create Interest Add Variety Improve Learning Using Visual Aids Audience Setting Content Purpose Business Communication Essentials

  14. Types of Visual Aids • Overhead Transparencies • Electronic Presentations • Chalkboards/Whiteboards • Flip Charts • 35-Millimeter Slides Business Communication Essentials

  15. Types of Visual Aids • Product Samples • Scale Models • Audiotapes • Film Strips and Movies • Television and Videotapes Business Communication Essentials

  16. Inexpensive Easy to Use Simple to Create Advantages of Transparencies Business Communication Essentials

  17. Lack of Flexibility Fragile Format Overhead Projectors Disadvantages of Transparencies Business Communication Essentials

  18. Electronic Presentations Advantages Disadvantages Real-Time Data Specialized Equipment Multimedia Technique Over Content Flexibility and Portability Overuse of Special Effects Business Communication Essentials

  19. Content and Graphics Design Elements Consistency Special Effects Creating Effective Slides Simplicity Readability Readability Simplicity Business Communication Essentials

  20. Stimulate emotions Recognize cultural differences Limit color selections Use contrasting colors Adjust to room light Order colors from dark to light Choosing a Color Scheme Business Communication Essentials

  21. Additional DesignConsiderations Background Designs Fonts and Type Styles Business Communication Essentials

  22. Transitions Hyperlinks Builds Animation and Special Effects Business Communication Essentials

  23. Charts or Diagrams Company Reports Magazine Articles Copies of Slides Lists of Websites Brochures and Pictures Creating Effective Handouts Business Communication Essentials

  24. Memorizing Reading Impromptu Speaking Speaking From Notes Mastering Your Delivery Audience Subject Matter Subject Matter Audience Business Communication Essentials

  25. Know the Material Practice Your Delivery Know the Location Adapt the Content Preparing to Speak Business Communication Essentials

  26. Building Your Confidence • Prepare Extra Material • Be Prepared • Rehearse • Get Comfortable • Think Positively • Don’t Panic • Visualize Success • Keep Going • Take a few deep breaths • Focus Outside Yourself Business Communication Essentials

  27. Appearing More Confident Get Control At the Start Maintain Eye Contact Watch Your Posture Use Appropriate Gestures Vary Facial Expressions Control Your Tone of Voice Business Communication Essentials

  28. Overhead Transparencies Electronic Slides Presenting the Visuals Highlighting Changing Pointing Discussing Business Communication Essentials

  29. Answering Questions Focus on the Questioner Respond Appropriately Control the Situation Maintain Self-Control Motivate Questions Conclude the Speech Business Communication Essentials

  30. Real World Applications If you are giving an oral presentation of a company product, what three attention- getters might you use to enliven your talk? Let’s discuss! Business Communication Essentials

  31. Real World Applications How do you use design elements and special effects to persuade an audience? Is it ethical to do so? Let’s discuss! Business Communication Essentials