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ITS Procurement Workshop

The ITS Procurement Workshop Module 4 focuses on strategies for affecting change in ITS procurement processes at the Maryland State Highway Administration (SHA). The session highlights the importance of developing detailed specifications for ITS projects, fostering teamwork between contractors and agencies, and exploring unique procurement methods such as design/build. It emphasizes creating a Procurement Action Plan that outlines necessary steps, enhancing understanding of the basic procurement process, and addressing internal and external contacts. Key lessons learned from Maryland SHA illustrate successful collaboration and overcoming institutional inertia.

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ITS Procurement Workshop

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Presentation Transcript

  1. ITS Procurement Workshop Module 4: How to Affect Change in ITS Procurement

  2. Maryland SHA-Video

  3. Maryland SHA-Lessons Learned • Good specifications exist for highway projects, but are not available for ITS • Must be team with the contractor, to become part the development process • Other procurement options for IT already existed in the state

  4. Discussion • Does your agency use the common rule? • Has your agency ever applied unique procurement methods, such as design/build?

  5. A Procurement Action Plan • Steps towards creating your own action plan

  6. You Will be Involved • Procurement of most projects run on auto pilot • More than likely, ITS projects require a champion to solve problems, manage change, etc.

  7. Affecting Change • Know the basic procurement process • Know the staff • do they understand that ITS projects are different?

  8. Some of the Players • Agency Procurement Office • Internal Counsel • Agency IT (?) • General Services Administration, Department of Administrative Services • Attorney General’s Office • FHWA Division Office

  9. Procurement Laws and Regulations • What is classified as: • construction? • professional services? • non-professional services? • goods? • high technology or information technology (IT)?

  10. Institutional Inertia What You’ve Always Done  Policy  Law  “The Feds won’t let us do it that way.”

  11. Exercise 4A: Develop ITS Procurement Action Plan • Internal Contacts • External Contacts • Near-Term Procurement Issues • Procurement Laws/Procedures

  12. Exercise 4A Review • Internal Agency Contacts • External Contacts • How many did we know? • Any others?

  13. Exercise 4A Review • Any ITS projects upcoming? • Assess your agency’s ability to manage these projects

  14. Module 4Lessons Learned • MdSHA Lesson Review • Other procurement options existed in their jurisdiction • Teamwork with contractor • Affecting Change • The “players” in procurement • The relevant laws and regulations • ITS Procurement Action Plan

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