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Mail Meter

Investigations. Governance, Risk, Compliance. Reduce Legal Costs Powerful searching for fast response to internal legal and HR requests. Meet FRCP requirements SOX, GLBA, HIPAA, SEC, FINRA, BASEL II, FOI, etc. Avoid fines for failure to produce emails timely. Mail Meter.

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Mail Meter

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  1. Investigations Governance, Risk, Compliance • Reduce Legal Costs • Powerful searching for fast response to internal legal and HR requests • Meet FRCP requirements • SOX, GLBA, HIPAA, SEC, FINRA, BASEL II, FOI, etc. • Avoid fines for failure to produce emails timely MailMeter Over 2,000 installations worldwide Storage Manager File Archiving Reporting, Monitoring • Reduce Storage Usage • Faster backups, better email server reliability, mailbox quota extension • Reduce Storage Usage • Faster backups, better reliability – migrate, archive, delete files • Policy Management • Confidential data, inappropriate content - jokes, pictures, music, videos, activities, etc. Archive Disaster Recovery Productivity • Retention Management • Controlmessage retention – ensure legal records No downtime Archive is separate from your email server • Business Intelligence • Searching - “90+% of knowledge is in email”

  2. Mailmeter Email Archive

  3. MailMeter – Why Archive Email Reducing costs, increasing efficiency and productivity • Reduce storage requirement • Improve email server availability and performance • Reduce your backup times • Support e-mail growth

  4. MailMeter – Why Archive Email Compliance / Risk Mitigation • Execution of discovery requests (eg. FOI, Legal Search, HR) • Elimination of unmanaged records and standalone archives • Monitoring adherence to computer use policy • Search and retrieval of email can be extremely costly

  5. MailMeter Design Philosophy • Modular Approach • Separate modules for individual usage but all will work together. E-discovery, reporting, storage management, compliance. • Non intrusive on email server • No software installation on email server • All reports generated on MailMeter server not email server • Do not replace email server functionality • Add functionality to email environment • Treat the stored emails as a source of email intelligence • Produce real world data not stats • Drill down functionality to get valuable info

  6. Exchange or Domino Servers Email Store Replaces attachments with links to the Archive Volume Firewall, Anti-Spam, Anti-Virus, Content Filter .PSTs.NSFs Captures all emails for full compliance pst/nsfImport Journaling Archive History Capture Attachment “Stubbing” MailMeterArchive – Compliance / Investigations –Capture / Index / Encrypt – Search / Workbooks • Data Collection (includes filtering) • To/From/Cc/Bcc • Date/time • Subject • Domains • Attachments name/type * MailMeterStorage Management– “stub” attachments Message body and Attachment text “Intelligent Full Text Indexing” for faster searching Rich text andAttachments Compressed and Encrypted Digital Stamp * MailMeterISR– Individual Search and Retrieval Single Instance Storage * MailMeterInsight– Reports MailMeter Server Single Instance Storage Any server, NAS or SAN SQL Any MS SQL instance * MailMeterInvestigate– Legal Search/Tag/Export MailMeter Archive Volumes (4G) MailMeter Search Index

  7. Policy Management • Confidential data, inappropriate content - jokes, pictures, music, videos, activities, etc. Insight Reporting, Monitoring Authorized Users Drill down reports Senders and Recipients Attachment Analysis Mailbox Analysis Great for HR and Managers Automated reports By department Discover what is really happening

  8. Reduce Legal Costs • Powerful searching for fast response to internal legal and HR requests Investigate Investigations Authorized Users Reduce legal costs of eDiscoveryEarly Case Risk Assessment Search across any mailboxes Search by internal and/or external email addresses Search inside Messages and/or Attachments Search any date range Search groups of users “Tag” messages for filtering Workflow process reduces message review costs Export messages to PST The Perfect Tool for Attorneys, Paralegals, IT, HR

  9. Business Intelligence • Searching - “90+% of knowledge is in email” ISR Individual Search and Retrieval Productivity Allowed Users Unlimited Mailbox Search by internal and/or external email addresses Search inside Messages and/or Attachments Search any date range Drag and Drop messages Saved Searches Productivity increase – Users can self-service Find “lost /deleted” messages Search attachments No more PSTs Reduce email server storage – delete all emails older than 1 year

  10. Summary Reporting Understand Usage Enforce Acceptable Usage Policy Improve Productivity Protect Employees – Duty of Care Investigations Legal issues – contracts etc Internal HR issues User Access Web based client No client software required No desktop refresh/rollout Little to no user training required Storage Management Reduce size of information store by up to 90% Increase backup and restore times Virtually transparent to users No client software required Automated Process Single Archive – removes archive backup headaches

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