Kairos Prison Ministry International

1. Kairos Prison Ministry International HOW TO BETTER USE KAIROS TOOLS

2. “Being Present” Frank Rowe Devotion

3. Opening Prayer “Being Present” Frank Row

4. Welcome Introduction of presenters Ground rules Frank Rowe

5. Questions If anyone has questions; You can use the “parking lot” to get answers at the end of the presentation. Or we are available after this meeting.

6. Which Website Do I Use? MyKairos.org vs Kairosprisonministry.org Cindy Hamer

8. Kairosprisonministry.org Where it is: • www.kairosprisonministry.org What it is: • Web page for public use How to use it: • Provide this website to folks who are interested in finding more information on Kairos such as new volunteers, donors, pastors, wardens, chaplains, etc. This is the website you should have on your business card and other recruiting materials

10. Mykairos.org Where it is: www.mykairos.org What it is: Information repository for established volunteers How to use it: Common location for all types of materials used by existing Kairos volunteers. Examples include: recruiting materials, fund raising materials, guides for every aspect of Kairos, a few of which we will discuss here today

11. Registering Weekends and Making Changes Al Kolff

12. Where? • https://www.mykairos.org/register.html

13. How? • Click on "Register Weekend Info" on the left hand side of the page. • When page is open, please read the instructions and follow them exactly as indicated. • Filling in :your name (first and last),email address, Type of weekend KI Men, KI women, etc. Your state or country (if not in US),finally weekend date(s). • Next continue down the page filling in:names,phone numbers,emails (For the Weekend Leader, Advising Leader and Observing Leader) • Then enter any specific prayer appeals • Fill in the "Anti-Spam Code" and click "send info“.If everything is okay you are done • (Wait a few seconds to make sure you aren't instructed to correct, or add something else to the information you have entered) • If you are ok, hit "Return to top of Page" and you are done.

14. How do I Change Weekend Registration details? • Go to what you want to change. Change the item or items (weekend date, Leader, etc), and “click” on "Amended?" • Then fill in the "Anti-Spam Code" and click "send info" • If everything is okay you are done • (remember to wait a few seconds to make sure you aren't instructed to correct, or add something else to the information you have entered) • If you are ok, hit "Return to top of Page" and you are done.

15. Ordering 101 Al Kolff

16. Ordering Supplies • Supply Orders by Phone, E-Mail, Mail or FAX • Download the Supply Order Form and/or • Phone your order to Janet at (407) 629-4948. • E-mail your order to order@kpmi.org. • Mail to: KPMI, 100 DeBary Plantation Blvd, DeBary, FL 32713 • FAX to (407) 629-2668. If you fax an order please call (407-629-4948) to confirm it was received.

17. Ordering EZRA • To order EZRA, complete the EZRA Order Form and/or: • e-mail the form • fax to 407-629-2668. • For questions you may call 407-629-4948 (ext 21) or submit via email. • The Easy Steps for Ezra document outlines the steps to order and get started with Ezra.

18. Kairos Donor • Kairos Donor Orders by E-Mail, Mail or FAX • Download the Kairos Donor Order Form and/or: • E-mail your order to order@kpmi.org. • Mail to: KPMI, 100 DeBary Plantation Blvd, DeBary, FL 32713 • FAX to (407) 629-2668. If you fax an order please call (407-629-4948) to confirm it was received.

19. Reminder • Location of Ordering INSTRUCTIONS • http://mykairos.org/order.html • Always include Free Promotional Materials on your order

20. EZRA Lisa Trahan

21. Kairos Ezra Support Website

22. Kairos Ezra Support Website Where it is: www.kairosezra.org What it is? Support website How to use it? Assists leaders preparing to serve Kairos Answers questions leaders may have about using Ezra.

23. Home Page Identifies the revision of the Ezra software you have. Weekend Leader Ezra Screen OL1/Angel Coordinator Screen

24. Remember…… www.kairosezra.orgis available at your fingertips to support leaders

25. History of Kairos Ministry Lisa Trahan

26. The History of Kairos Where it is: • www.kairosprisonministry.org Located under the “About Us” tab. What it is: • Creation of Kairos How to use it? • Tell the story to: • Kairos Team Members • Recruit Volunteers • Conduct Fundraising

27. Training Volunteers Brochure Lisa Trahan

28. Training Non-Fourth Day Volunteers Where it is: www.mykairos.org Google “Training Non-Fourth Day Volunteers” www.mykairos.org/docs/kpmi/training_non-4th_day_volunteers.pdf What it is: Brochure for experienced volunteers to serve as a coach to new volunteers and especially non-4th Day volunteers How to use it: Pair up a seasoned volunteer with a new volunteer to offer support and guidance in preparation of the weekend.

29. Booklet Covers Front Back

30. Excellence Initiative Al Kolff

31. Task or Tool? • If you look at it as a task then: Then you see it as something that you do so that you can be forcedto change and do things a different way. • If you look at it as a tool then you will see: The purpose of the Kairos Excellence Initiative program is to enhance the quality and effectiveness of our Ministry by fostering compliance with program policies defined in the current Program Manual.

32. Seeing it as a tool will: • Ensure that everyone knows what is expected of them using the "Wisdom of Kairos" as found in the current Program Manual • Measure our status and progress in complying with the Program Manual (you seldom improve what you do not measure) • Develop feedback information through a designed system that provides a demonstrable basis for program revisions and improvements • Continually work on improvement plans to achieve excellence • Finally be accountable for the results to our fellow team members and to Kairos Prison Ministry

33. Nuts and BoltsExcellence InitiativeUses a new website and processhttp://www.KairosEI.com

34. ei_flowchart.pdf

35. Available Videos Lisa Trahan

36. KAIROS Videos Where it is: www.Mykairos.org YouTube.com kairosprisonministry.org

37. KAIROS Videos What it is: Kairos graduate testimonies Public service announcements Promotional videos Roots of Kairos

38. Locating Videos @ Mykairos.org Home About Us Directory Where We Serve Kairos Kalendar Annual Conference Downloads Get Involved Fundraising/Donations Ministry Programs Supply Ordering Newsroom Register Weekend Info Links FAQs Contact Us

39. Locating Videos Newsroom Endorsements Testimonies E-News Newsletters Press Releases Videos

40. Accessing & Downloading Videos Some videos can be downloaded to your computer or removable media device. Download Steps: Right-click (MACs control-click) the "download image" and Choose "Save Link/Target As..." to save the video. The downloadable videos are identified with the following "download image" below the YouTube video link:

41. Video Sites YouTube Search using YouTube videos Kairos prison ministry

42. Video Sites Kairosprisonministry.org Select About Us Newsroom Videos

43. How to Use Videos Team Formation Meetings Recruiting Volunteers Fundraising

44. Advisory Council Operating Procedures State Chapter Committee Operating Procedures International Council Operating Procedures Kairos Board Bylaws Cindy Hamer

45. Advisory Council Operating Procedures (ACOP)State Chapter Committee Operating Procedures (SCCOP)International Council Operating Procedures (ICOP) Kairos Board Bylaws (bylaws) Where it is: • www.mykairos.org > downloads > **** What it is: • Documents describing how each level of Kairos is administered, and how Kairos is best run to ensure successful continuing ministry and weekends. How to use them: • Each member of your Advisory Council, State Chapter Committee, International Committee should have a copy of all of these documents.

46. Style Guide Cindy Hamer

47. Style Guide Where it is:  • www.mykairos.org > downloads > style guide What it is: • Extremely helpful document that includes: Elevator speeches (for each of the three programs, as well as the ministry as a whole); Downloadable logos for all three programs; Samples of Power Point document, Letter Head and business cards How to use it: • Elevator speeches can be used in recruiting, printed materials, bulletins, everything from a very short conversational approach to wording that can be used in your own publications (church bulletin, or news letter).  • Logos for visual materials, downloadable as well as specific instructions (color/size/scaling) for a printer - use them on your web page, email signatures, all Kairos documents, including letter head, business cards. • Templates for: Power Point, printing up your own business cards, etc.

48. E-News Al Kolff

49. Why everyone in Kairos should get E-News? Simply it is the one place to get the latest news and ministry overview for all of Kairos

50. Kairos E-News Sign Up • How to increase E-News membership within your state and ad councils • Send spread sheets or documents with the email addresses to style.kairos@gmail.com • Or forward and emails with the address in the to, cc, bcc or body of the email to style.kairos@gmail.com • Or use subscribe/unsubscribe at bottom of home page of mykairos.org