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MASSIVE ROI Retention is Worth the Battle

MASSIVE ROI Retention is Worth the Battle. Doug Smith Vice President - Programs GWDC Chapter – ARMA International. Learning Objectives. Upon completion of this session, you will be able to: Use big bucket theory to create a records retention/disposition policy

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MASSIVE ROI Retention is Worth the Battle

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  1. MASSIVE ROIRetention is Worth the Battle Doug Smith Vice President - Programs GWDC Chapter – ARMA International

  2. Learning Objectives Upon completion of this session, you will be able to: • Use big bucket theory to create a records retention/disposition policy • Identify starting points and blocks to implementing a records retention policy • Explore practical tips to reducing cost and delay in processing disposition decisions • Recognize and navigate potential obstacles and areas of risk in implementing your plan

  3. AGENDA Retention Policy: • Creation • Acceptance • Implementation

  4. Retention vs. Disposition Policy Considerations • Legal Requirements • Functional Requirements

  5. Laying the Groundwork • Start with an Inventory • Use Effective RIM Practices • Big Bucket Disposition Theory

  6. Disposition Buckets • Administrative • Attorney Materials • Client • Vital

  7. Administrative Bucket • Human Resources • Accounting • Administration • Operations

  8. Attorney Materials • No Client Materials • Firm Intellectual Property • Subject Files • Convenience Copies

  9. Client Files • Trigger for Disposition • Practice Area Considerations • File Ownership

  10. Vital Files • Administrative • Client

  11. Disposition Time Frames • 7 Years • 3 years • 5 years • It depends

  12. Administrative Time Frames • Human Resources • Accounting • Administrative • Operations

  13. Attorney Materials • No Legal Requirement • Other Considerations

  14. Client Materials • Client’s Own Policies • Bar Opinions • Statutes of Limitation • Risk Mitigation

  15. Policy Acceptance • Massive Return on Investment • Champions • Consensus Building • Diligence

  16. Implementation Beginnings • First steps are important • Starting points • Reporting • Follow through

  17. Disposition Decision Process • Notification process • Disposition instructions • Handling responses • Attorney involvement in responses

  18. Records Return • What are you returning • What are you not returning • What can be returned • Attorney involvement in return

  19. Disposition Logistics • File verification • Who pays for shipping and handling • Storage company costs • Where should work be performed

  20. Documentation: Metrics & Reporting • Documentation • Role setting • Expectations • Feeding the champion

  21. Questions Doug Smith Dsmith@wileyrein.com 202.719.4455

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