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TEAM FINANCE!

TEAM FINANCE!. PRESENTED BY DUSTIN WHITAKER AND LORI MYERS KCSEA 2014. Central Receivables Unit Dustin Whitaker- Manager Brandon Donohue- IVD Recoveries – Credit Reporting Chris Casto- Young Williams – Employer Database Donna Reed- Young Williams – Interface Reports

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TEAM FINANCE!

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  1. TEAM FINANCE! PRESENTED BY DUSTIN WHITAKER AND LORI MYERS KCSEA 2014

  2. Central Receivables Unit • Dustin Whitaker- Manager • Brandon Donohue- IVD Recoveries – Credit Reporting • Chris Casto- Young Williams – Employer Database • Donna Reed- Young Williams – Interface Reports • Marie Valdivia- Sunflower - Administrative Enforcement • Francisco Febles- 18th and 29th – Cost Recovery Fees THE TEAM

  3. IV-D Recoveries • Manual Distribution • Releasing/Refunding Suspense • Releasing Passports • Special Projects/Reports TEAM CRU DUTIES

  4. YOUNGWILLIAMS • Lori Myers- Supervisor • 8 Finance Workers • Veritas HHS • Lori McCauley • Sunflower CSS • Sheryl Kunze • 18th JD Court Trustee • Glenda Shumate • Betty Carson TEAMCONTRACTORS

  5. Working Financial Alerts • Arrears Calculations • Obligating Debts • Making Adjustments on Debts • DEROGS • Exemptions • Role/PEPR changes • Error Disbursements • Emancipation TEAM FINANCE WORKER DUTIES

  6. Alert: • SUSP $ FUTURE - FUTURE SUPPORT AVAILABLE SUSP $$ CRD: XXXXXXXXXX , PRSN: XXXXXXXX, CT OR: XXXXXXXXXX • IWO terminations and modifications need to be done within _______ business days • Contact employer if incorrect amount is being sent it and IWO modification has been completed SUSPENSE ALERTS

  7. Alert: • CHILDS EMANCIPATION DATE ARRIVED - REVIEW CASE CSE Person XXXXX expected to emancipate on 2014-10-21. EMANCIPATION ALERTS

  8. CHDS

  9. Select the accruing obligation.PF15 MtnOb. OPAY

  10. OACC

  11. Alert: • OBLIGATION TYPE CS SATISFIED FOR ASSOC OBLIGOR. CHILD SUPPORT OBLIGATION TRANSACTION PAID OFF FOR THE SUPPORTED • Finance workers depend on you submitting the orders asap! Money may be sitting in suspense. • Do not term IWO prior to PIF calc • Do not close incoming interstate until sure order is PIF (communicate with other state) PIF CASES

  12. Incoming intergovernmental cases and KS program opens for child(ren) • Alert: • AE OR CC OPENED ON EXISTING INTERSTATE CASE • If workers become aware that a KS program opened on an incoming intergovernmental case prior to finance, let finance know! INTERGOVERNMENTAL ALERTS

  13. Alerts: • ADD_MJ_AS_URA • ADJ EXCESS MEDICAL URA SUPPRESS • ADJ EXCESS OVER URA SUPPRESSION • EXCESS OVER MEDICAL URA SUPPRESS 30 DAYS • EXCESS OVER URA SUPPRESSED 30 DAYS • FN_COLLECTIONS_EXCEED_URA URA ALERTS

  14. By the assignment of support rights, the state is granted the right to retain support otherwise for the family (or child in state custody) as reimbursement for public assistance paid to the family. • This is commonly referred to as Unreimbursed Public Assistance (URA). The state may never keep more than was paid out to the family (or child in state custody) or the total amount of unpaid child support, whichever is less. UNREIMBURSED PUBLIC ASSISTANCE

  15. There can be some issues with releasing NA-UD monies right away, and not allowing the system to release after the 60 day time frame. • Such as, if the CP reopens TANF during the time before the 60 days is up, and more URA builds which would allow CSS to retain the collection. If at all possible, wait the 60 days for the monies to automatically release. NA-UD

  16. Exemptions • Setting Manual Distributions • Updating PEPR/ROLE when debts exist FINANCE WORKERS ONLY

  17. Submit requests to finance with all the supporting documents (court order, pay record, etc.) CLOCK IS TICKING

  18. PEPR Screen • When money is paid on an order, the program on PEPR dictates if the money is assigned. If the money is not assigned to the State, the systems looks at ROLE to see who receives the money. • Role Screen • Case roles determine who is participating in the case and in what capacity. A change in caretaker case role in a Non-TANF case will alter to whom NA disbursements will be paid. PEPR/ROLE SCREENS

  19. NOAs

  20. All tribal per capita payments are REIPedon the system using the ‘A’ collection type and a source code of TRIBAL. These collections must show posting on NA since the family received the collection. TRIBAL PER CAPITA PAYMENTS

  21. When NCP has the child or if CP/NCP are now together, an agreed order needs to be filed with the court! • If CP waives arrears, a satisfaction of judgment needs to filed (full or partial-whichever is applicable) • Provide the documents to finance! AGREED ORDERS

  22. Services are automatically continued unless a written case closure request is received • Send the continued services letter • Notify finance as they may need to change the CP! • If child returns to both parents, an agreed order needs to be completed • Let finance know! FOSTER CARE/JJA

  23. http://srsshare/CSS/FR/default.aspx FINANCE REQUEST

  24. Use the down arrow to select the correct task BE APART OF THE TEAM!

  25. Veritas HHS YoungWilliams DCF 18th JD CT Sunflower CSS WE ARE ON THE SAME TEAM!

  26. Dustin Whitaker Finance Manager Dustin.whitaker@dcf.ks.gov 785-368-7147 Lori Myers YoungWilliams Finance Supervisor Lori.myers@dcf.ks.gov 620-331-9999 ext. 403 CHEERS TO YOU FOR ATTENDING!

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