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Designing Monitoring System For SAFE Project

Designing Monitoring System For SAFE Project. Laila Rahman, Population Council. SAFE Monitoring Designing Workshop Samadhan Hall, Lake Shore Hotel, Dhaka 12 October 2011. Discussion points. SAFE Research Design Monitoring and information system– key concept

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Designing Monitoring System For SAFE Project

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  1. Designing Monitoring SystemFor SAFE Project Laila Rahman, Population Council SAFE Monitoring Designing Workshop Samadhan Hall, Lake Shore Hotel, Dhaka 12 October 2011

  2. Discussion points • SAFE Research Design • Monitoring and information system– key concept • Designing Monitoring and MIS for SAFE

  3. SAFE Research Design

  4. SAFE Research Design SAFE – An experimental research: RCT Time…….…..……………….... O1 X1 O2 O3 X2O4 O5 O6 Arm1- Exp-1 Arm2- Exp-2 Arm3- Control RA

  5. Study Subjects and Sample Size

  6. Clusters for Survey per Site Each site has 78 clusters Each arm has 26 (78/3) Clusters Female clusters: 17 for 15-19 yr, and 9 of them are for 20-29 yr Male clusters : 9 for 18-35 yr old males Arm 1 Arm 3 Arm 3 Arm 1 Arm 2 Arm 2

  7. SAFE -a mixed method research Quantitative researchis based on the measurement of quantity or amount Examples: Structured interviews during baseline and endline survey Qualitative researchis concerned with qualitative phenomena, and aims to discover the underlying motives of human behavior,contextual understanding and relevance Examples: Focus Group Discussions, in-depth interviews and key informant interviews during baseline and endline survey

  8. SAFE Intervention Activities across Arms

  9. Intervention per Site Arms 1, 2 and 3 Education Clinic Arm 1 Arm 2 Campaign 75 Female Groups (8 AF + 25 UF+ 42 MF) Community Groups 75 Female Groups (8 AF + 25 UF+ 42 MF) 50 Male Groups (50 M) 75 C-Change-makers 125 C-Change-makers Arm 1 Arm 3 Arm 1 Arm 3 Arm 2 Arm 2 AF: 10-14 yr old females; UF: 15-29 yr old unmarried females; MF: 15-29 yr old married females; M: 18-35 yr old males

  10. Number of Groups across Arms

  11. Planned Coverage in Group Sessions in Site 1

  12. Monitoring – Key Concept

  13. What is monitoring • Systematic, purposeful, regular observation and recording of activities • Check on how project activities are progressing • Inform the progress to the stakeholders • Give feedback based on performance • Use information timely to make decisions for improving performance to multiple users

  14. KEY FUNCTIONS OF INFORMATION SYSTEM • Data generation • Compilation • Analysis and synthesis • Communication and use

  15. Monitoring and evaluation Source: John Snow Brasil 2000 and UNFPA 2004.

  16. Information quality components • Content • Accuracy • Timeliness • Coherence (comparability) • Availability • Clarity

  17. Determinants of information system • Behavioral: knowledge, skills, attitudes, values and motivation of the people who collect and use data • Technical : data collection forms, processes, systems and methods; information systems • Organizational : information culture, structure and resources and the roles and responsibilities of key contributors at each level of the system.

  18. Factors to be considered for designing MIS • What information? • How to collect and analyze information? What method and tools? From where? By whom? For whom? When? How often? • How and where to store and retrieve? Who will do it? How often? • Who will use what level of information? • How to disseminate information? What to disseminate?

  19. What Information? INPUTS & PROCESSES OUTPUTS OUTCOMES Investments Activities Participation Short Medium Long What we invest What we do Who we reach What results INDICATORS[Evidence that a certain condition exists or certain results have or have not been achieved] Staff time, materials, equipment, participants’ time, governance, financing Changes in knowledge, awareness, skills, attitudes, opinions, aspirations, motivation, behavior, practice, decision-making, policies, social action, condition, or status Goods and services delivered Sources: University of Wisconsin System; Brizius & Campbell

  20. Society do not condone VAW Minor girls do not get married Women and girls do not get abused and raped Women and girls receive SRHR and VAW services Knowledge increased Attitude and skills improved Behavior improved Community support group SRHR… education for males SAFE Intervention Activities Community campaign SRHR, Legal Rights, Gender education for females SRHR and Legal Services Girls and women cannot fully exercise SRHR and are subject to violence/child marriage Gender disparity/ Girls and women get abused/raped Minor girls get married Poverty Society condones VAW Socio-cultural norms Society do not acknowledge sexual and reproductive health rights of girls and women

  21. Management Information System INPUTS & PROCESSES OUTPUTS Investments What we invest Activities Participation What we do Who we reach Staff time, materials, equipment, participants’ time, governance, financing Goods and services delivered Indicators Data collection Analysis and synthesis Communication and use WHO will collect, analyze and synthesize, communicate and use the data? HOW and when the data will be collected, analyzed and synthesize? HOW, when, where, by whom the data will be communicate and used?

  22. Monitoring methods and tools • Service statistics – Service registers, forms, client records, accounts records, expense reports • Exit client interviews - Questionnaire • Mystery client interviews - Guideline • Observation of sessions/client-provider interaction- Checklist

  23. Challenges of information system • Resource constraint • Capacity constraint • Time constraint • Inadequate motivation • Structural problems • Partner dynamics • Indicators and measurement • Contamination • Attrition • Non-response • Ethical issues

  24. Designing Monitoring and Management Information System for SAFE

  25. Monitoring for SAFE Indicators Data collection Analysis and synthesis Communication and use • Service statistics • Cost forms • Exit client interviews • Situation analysis • Suggestion box • Community Group Reporting BLAST MS NM Council ICDDR,B Community leaders BLAST MS NM Council ICDDR,B SAFE Management EKN Inputs and processes- • Community Group • Campaign • Clinics • Facilitating sessions • Group sessions

  26. Let’s Design the SAFE MIS to Bring DATA at our Finger Tips Valid, Reliable, Timely, Use for alert, measuring progress, Decision-making and improvement of Services and programs

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