Time Management
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Presentation Transcript
Time Management Dr. Ken Cosh
“Managing” Time • “We have all the time in the world…” • Oh Really? • Does anyone here have enough time?
Thanks Randy! • Randy Pausch • October 23 1960 – July 25 2008 • Professor of Computer Science and HCI at CMU • (Carnegie Melon University) • Last Lecture • “Really Achieving Your Childhood Dreams”
Thanks Steve • Steve Jobs • February 24, 1955 – October 5, 2011 • You’ve probably heard of him! • Stanford University Commencement Address 2005 • “If you live each day as if it is your last, someday you’ll most certainly be right.” • “If today were the last day of my life, would I want to do what I am about to do today?”
Note: Culture & Time Polychronic Time vs Monochronic Time
Time Management – The Basics • The 80/20 Rule • Make Lists • Divide & Conquer • Prioritise
How to Prioritise? Not Due Soon Due Soon Important Not Important
How to Prioritise? Not Due Soon Due Soon 1 Important 4 Not Important
How to Prioritise? Not Due Soon Due Soon 1 2 Important 3 4 Not Important
Otherwise Not Due Soon Due Soon 1 2 Important 3 4 Not Important X
Quick Quote • “We don’t find time for important things… we make it by not doing something unimportant…” • "The key question to keep asking is, Are you spending your time on the right things? Because time is all you have. " Randy Pausch
Budgeting • Who has a budget? • Money is a scarce resource, and many of us live with a financial budget… • …but time is also a scarce resource – who has a time budget?
Budgeting • Ever considered logging your time? • How much time do you spend watching TV? • How much time on Facebook? • How much time partying? • How much time sleeping (afterwards)? • How much time are you productive for..?
Budgeting TIME MONEY
Yak Shaving • The useless activity you do that appears important when you are consciously or unconsciously procrastinating about a larger problem. • I want to clean my car today… • But, the hose is still broken, so I need to go to Global to buy a new one… • But, I’ve lost my Global discount card… • But, I could borrow my neighbor Bob’s discount card! • But, he won’t lend it to me, until I return the pillow he lent my son… • But, we didn’t return the pillow, because it broke and some stuffing fell out… • So, I could go to the zoo to shave a yak to get the hair to restuff it!
Procrastination When I get the feeling to do something, I lie down until the feeling goes away…
Procrastination • Doing low-priority actions putting off important tasks until later. • Realise you are procrastinating! • Why are you procrastinating? • It’s Psychological! • Fear of Failure? • Low self worth? • Task Aversion? (Or Laziness?) • Deal with it!
Quick Tip • Find your productive time – and defend it at all costs! • Find your unproductive time – and schedule mundane tasks then!
Delegation? • A great way to reduce your ‘to do’ list. • …but it costs money to delegate! • Delegation tips: • Do the worst job yourself • Be specific • Grant authority & responsibility
Being Delegated to? • Just Say “No!” • Be Proactive! • Fill your time doing things you want to do, so there is no time left for more work… • A ‘soft’ no! No, No, No! • “OK… I’ll do it if you really can’t find anyone else….” • Teamwork • “I’ll do it if….”
Interruptions • “You’ve Got Mail!” <!!DING!!> • How do you get rid of visitors?
Quick Tip • Make your own deadlines! • Just because it is due next Friday, doesn’t stop you setting your own deadline tomorrow!
Missing deadlines? !!!PLAN AHEA D!!!
Missing Deadlines? • Sometimes, you just have to be “Good Enough” • We can’t always be “Perfect”!
Quick Tip • Call someone at 11:50am ;)
