Budget Study Session FY 2011-12

1. Budget Study SessionFY 2011-12 Library Follow-Up May 27, 2011

2. LibraryDepartment Overview • Mission Statement The Glendale Public Library provides services, materials and activities to enrich life, foster literacy, inspire intellectual curiosity and stimulate the imagination. • Strategic Goals: • Provide free and equal access to literary and cultural programs and services, and to information resources through a variety of technological and print formats. • Impact Glendale’s youth through a variety of programs and services. • Contribute to a dynamic arts and culture community. • Contribute to a vibrant downtown and to distinct neighborhoods. • Provide civic spaces for community activities. • Preserve Glendale’s history.

3. 3 LibraryGeneral Fund Budget

4. 4 Library General Fund Program Budget

5. Guiding Principles in determining levels of service • Avoid reducing service to the point of ineffectiveness • Maximize service at fewer sites by focusing on where there is the greatest need • Consider geographic distribution of library sites and proximity to Central Library • Explore alternative uses for sites • Minimize reductions to book and materials budgets • Account for anticipated reductions in State Library funding • Pursue partnership opportunities with other City departments • Continue to streamline existing functions • Continue to develop improved service delivery through technology • Avoid layoffs of salaried personnel

6. LibraryDepartment OverviewPerformance Measures * Total number of open hours does not include Bookmobile.

7. LibrarySummary of Proposed Reductions

8. LibraryGeneral Fund Service Level Impact Chevy Chase Neighborhood Library: Transfer management of Chevy Chase Branch Library to the Community Services and Parks (CSP) Department for community rental programming. In cooperation with CSP continue to provide library service based on an browsing/self service collection of materials and volunteer availability to conduct programming. Potential for relocation of Brand Studios during renovation. Casa Verdugo Neighborhood Library: Closure of library as we know it but continue as a temporary location for Brand Library during 18 – 24 month renovation. Maximize service at other libraries by transferring salaried staff and book budget. At end of Brand Library renovation consider site for expansion of Fire Station 26 or reopen neighborhood library. Eliminate CIP funding for library upgrades. Bookmobile: 30 year old bookmobile does not meet pollution standards and will be de-commissioned by the State at end of year. Relinquish $320,000 in depreciation funding for new bookmobile and instead request $70,000 for retrofitted vehicle to accommodate some level of mobile service to pre-schools, elementary schools, and/or to homebound residents. Absorb costs of new service. Programs: Discontinue Tuesday Film Program, Bookmark Contest for children, Tree House Tales, and outreach at community events including Unity Fest, Cruise Night, etc. Central Library: Reopen Central Library until 9:00 p.m. (Monday-Thursday). Achieve through reorganization, rescheduling of staff, and transfer of salaried staff from closed sites. Enhance books and materials budget to serve a greater need. Consolidate internal support functions in light of lost positions. Adjust public desk service from 3 to 2 person model. Implement efficiencies recommended by an internal audit of the Technical Services Department.

9. LibraryChevy Chase Library • 2007/2008 • $52,161 budget • 2008-2009 • Recommended closure. Not approved by council but budget eliminated. • Absorbed costs as a new model of service was developed • Full-Time Position moved to another Branch ($25,890) • Branch remained open 18 hours per week • 2009/2010 Partial Funding for Chevy Chase Restored • $30,829 budget – Council reinstates budget based on new model of service with focus on children’s services and development of rental venue to support library operations • Council approves CIP ($300,000) for remodel efforts to support model of service, reduction of book collection and to accommodate rental opportunities • Reduced hours from 18 to 11 per week • July-Dec 2009 - Analyzed collection and identified19,000 items to be sold. Criteria based on circulation, condition, and accuracy. 60-65% of the collection had not circulated in five years. Total collection size is approximately 12,000 • September 2009 – Book sale earned $7,700

10. LibraryChevy Chase Library (continued) • 2010/2011 • Budget Reduced to $23,857 • Continued minimal level of library service. Hourly staff only. Library programming supported by volunteers. • CIP: Kitchen remodeled. Carpet and Furniture project ready to go to bid. City-wide budget uncertainty stalled remodel. • 2011-2012 • Proposed: Details about library presence to be determined in cooperation with Community Services and Parks. Concept based on a browsing library (self-checks). Programming when volunteers are available, but limited to two programs per month.

11. LibraryGeneral Fund – Reduction Alternatives • Neighborhood Library Hours (Savings $76,779) • Reduce All Neighborhood Libraries from 5 to 4 Days a Week - 33 hours Reduction ($70,223) • Montrose ($14,513) • Adams Square ($20,312) • Pacific Park ($15,986) • Casa Verdugo ($9,540) • Grandview ($9,872) • Chevy Chase – Open Saturdays Only (Savings $6,556) • Retain Book Budget

12. LibraryGeneral Fund – Reduction Alternatives • Brand Library Hours (Savings $28,819) • Reduced Brand Library Hours from 5 to 4 days per week • Savings - $28,819

13. LibraryGeneral Fund – Reduction Alternatives • Central Library Reductions • Friday Closure (Savings $140,224) • Reduction of 8 hours • Hourly Wages - $98,891 • Utilities - $41,333 • Sunday Closure (Savings $86,916) • Reduction of 4 hours • Hourly Wages - $64,416 • Utilities - $22,500

14. Library • Questions and Comments