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Residential Placement Application 2012

Residential Placement Application 2012. Changes. The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount. Residential Application Submission Form must be completed and all pages numbered.

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Residential Placement Application 2012

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  1. Residential Placement Application 2012

  2. Changes • The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount. • Residential Application Submission Form must be completed and all pages numbered. • Residential Application Documentation Form has been revised to include page numbers.

  3. Residential application Submission Form

  4. Checklist Residential Application Documentation Form

  5. General Procedures and Instructions for Completing the Application for Funding of Residential Placement (SAS-A111-13)

  6. Purpose • Provide an appropriate education for students whose needs are such that they require: • 24-hour, structured environment • Available only at a residential facility • Decision concerning placement is the responsibility of the ARD committee

  7. Residential Placement for Educational Purposes • Residential placement is necessary • In order for the student to make reasonable academic progress • Not for care and treatment purposes • Not primarily due to problems in the home

  8. Residential Placement for Educational Purposes, cont. • TAC §89.61, Contracting for Residential Educational Placements for Students with Disabilities • Approval for state and federal funding negotiated on an individual student basis • Negotiated through the residential application • Submitted to the ESC; ESC submits to TEA • Submitted for educational purposes only

  9. Non Public Schools for Students with Disabilities Approved for Contracting Purposes • Non public school must be approved by TEA if providing the educational services of the student • TEA maintains a current list • Updated annually • Check list on TEA website (link is in General Procedures and Instructions)

  10. Related Activities/Issues

  11. Meeting to Discuss Options • Community Resource Coordination Groups (CRCGs) or • Group of people knowledgeable about the student • Determine whether noneducational support services are available so student can remain in or return to the community

  12. On-Site Visit to Facility • Conducted by the LEA • Required if an initial or continuing residential placement • Must be conducted annually • Purpose is to determine if the facility can meet the goals of the student’s IEP • And to determine if the facility can meet the health and safety standards • Records of on-site visits must be retained in the LEA or SSA for program monitors to review when requested

  13. ARD Committee Meeting • Confirms, on the basis of all options discussed and considered, that residential placement is required. • Addresses the items/questions on the application • Student’s IEP must: • Contain specific goals and objectives • Address the services for which funding is requested in the application • Ensures that a representative from the facility attends the meeting or participates by phone or conference call.

  14. Amendments to Residential Application • When do I amend? • Change of placement • Change of services • What do I submit? • IEP • Application • Contract • Cost Anaylsis • What is the timeline? • Within 45 school days of the date of the ARD

  15. If also applying for High Cost Funds (HCF) • Residential application must be submitted by September 1 to be eligible for HCF • If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days • Deadline not met – HCF award will be denied

  16. Reintegration Plan • Plan is used to return the student to the LEA • Include the provision of noneducational services • For monitoring purposes include: • criteria for the student’s return • expected return date • Progress on the goals and objectives for return to the LEA is benchmarked

  17. Reintegration Plan, cont. • Recommended Reintegration Plan included with General Procedures and Instructions • Plan remains at the LEA, not submitted to TEA • Statements of Assurances address the Reintegration Plan

  18. Contract with Residential Facility • Copy must be submitted with the residential application • Must include all services required in the IEP • Include costs on Residential Placement Cost Breakdown form • All parties retain a copy • Contracts must address requirements of 34 CFR §80.36 (i) (copy included with General Procedures and Instructions)

  19. Agreement for Special Education Services • Required when the residential facility is not providing the instruction and an LEA is • Sample agreement included with General Procedures and Instructions • Must be submitted with application • All parties retain a copy

  20. Sample Agreement Form Facility and LEA names are required Signatures may be faxed – must be on same page

  21. Specific Aspects of the Application and Approval Process

  22. Specific Aspects of the Application and Approval Process • Submit one original and one copy to ESC • Separate application for each student • Student with ED – must confer with local MHA • Student with intellectual disability or AU – must confer with local MRA • Students with other disabilities – no consultation with MHA/MRA required

  23. Specific Aspects of the Application and Approval Process, cont. • Signature of superintendent of LEA or fiscal agent of SSA required • Letter of authorization must be submitted if designee signs • Before student returns to the community, highly recommend a discussion about the student’s needs at a CRCG meeting • Discuss needs for local resources • Review most recent reintegration plan

  24. Specific Aspects of the Application and Approval Process, cont. • Approval of application received through a letter of approval from TEA • Mailed to superintendent of the LEA or FA • Copy of Residential Placement Cost Breakdown form attached • Indicates amount of discretionary funds awarded • Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount

  25. Specific Aspects of the Application and Approval Process, cont. • ARDC decisions regarding residential placement are binding • If application is not approved, costs must be paid from local funds • Effective dates of application • September 1 if received by ESC on or before September 1 • As of stamp-in-date if received after September 1 • Through August 31, unless otherwise indicated

  26. Completing the Residential Application

  27. Content of Application Packet • Submission Form • Application for Approval of Residential Placement • Statements of Assurance for Residential Placement • Residential Placement Cost Breakdown • Sample Agreement, if applicable • Checklist – Residential Application Documentation Form

  28. Application for Approval of Residential Placement(page 1 of packet)

  29. Application for Approval of Residential Placement LEA completes Completed by TEA ESC is required to provide Stamp-In Date LEA must select yes or no for a High Cost Fund request

  30. Statements of Assurance for Residential Placement(page 2 of packet)

  31. Statements of Assurance for Residential Placement • New assurance regarding Reintegration Plan • Submission is optional, but recommended • Location of required elements • General Procedures and Instructions – Reintegration Plan • Slides 14-15 of this power point • Recommended Reintegration Plan included in residential packet

  32. Statements of Assurance for Residential Placement Faxed signatures are permitted – both signatures must be on the same page

  33. Residential Placement Cost Breakdown(page 3 of packet)

  34. Residential Placement Cost Breakdown Reminder – form must be completed regardless of funding source 4. Method to calculate education services for total cost (estimate only) 5. List the Type of Services – table expands so list can increase

  35. Residential Placement Cost Breakdown, cont. 9. Daily rate not to exceed $242.85 10. Daily rate X total days = Subtotal 11. Education services total in 4 = 11 12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11 15. TEA use only – info included in the Letter of Approval

  36. Checklist – Residential Application Documentation Form(page 4 of packet)

  37. Checklist - Residential Application Documentation Form • Required to complete • LEA and ESC check for missing/incomplete information • Submit with residential application TEA completes the 1st and 2nd Read

  38. Federal and State Rules for Residential Placement Federal Requirements CFR § 300.114 LRE requirements CFR § 300.146 Responsibility of SEA (State Educational Agency) CFR §300.325 Private school placements by public agencies State Requirements Texas Education Code (TEC) §29.008. Contracts for Services; Residential Placement Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities

  39. Contact Information Your ESC is the first point of contact

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