Buck Crenshaw, Program Element Manager, NASA-Wide Assurance Initiatives, Assurance Technology Program Office Jet Prop

1. Buck Crenshaw, Program Element Manager, NASA-Wide Assurance Initiatives, Assurance Technology Program Office Jet Propulsion Laboratory January 24, 2007 NASA & the Missile Defense Agency (MDA) Recognition of Industry Controlled Other (ICOP) Party Audits

2. What is ICOP? The process that provides oversight on registration bodies and accreditation bodies.

3. NASA ICOP Recognition • NASA Procedural Requirement (NPR) 8735.2A, Management of Government Quality Assurance Functions for NASA Contracts (8-2-06) is the NASA requirements document that allows NASA centers to use third party certification/registration bodies, or in accordance with accreditation programs approved by this NPR.

4. Authorities ICOP Recognition • The Joint Audit Planning Committee (JAPC) Memorandum of Understanding (MOU), 11-22-06, is the agreement that defines how to use the ICOP process. • This allows for approval of suppliers certified to AS9100 in the OASIS database. • Certified Suppliers may allow you to view audit information by granting customers access to the audit results in OASIS.

5. Safety and Mission Assurance Audits, Reviews, and Assessments • NPR 8705.6 dated, October 4, 2005, requires all NASA centers and all NASA contractors to be audited periodically to ensure compliance to all NASA NPR’s and NPD’s as well as compliance to all terms of issued contracts. It also requires Safety and Facility Audits.

6. Joint Audit Planning Committee (JAPC) • The JAPC is a joint Government – Industry forum for the coordination and conduct of supplier quality audits and management of resultant data. • The JAPC is a voluntary organization comprised of representatives from NASA Program/Project Offices, NASA Headquarters, NASA Centers, NASA prime contractors, Defense Contract Management Agency (DCMA), Missile Defense Agency (MDA), CalTech JPL, and JHU-APL.

7. Participating Organizations ATK Launch Systems Ball Aerospace and Technologies Boeing Space Exploration CalTech Jet Propulsion Laboratory Johns Hopkins Applied Physics Laboratory Lockheed Martin Space Systems Northrop Grumman Space Technology Orbital Sciences Corporation Pratt & Whitney Rocketdyne Raytheon Missile Systems United Space Alliance

8. Joint Audit Planning Committee (JAPC) Cont. Objectives are: • Sharing of supplier quality audit data • Enhancing the capability to identify supplier risks and tailor quality assurance actions • Reducing costs by combining auditing resources • Reporting Agency-wide quality metrics and trends • Standardizing supplier auditing practices • Sharing of best practices and lessons learned • Identifying and facilitating the resolution of common supplier quality issues, problems, and risks • Eliminating duplicative audits and reducing supplier costs and work interruptions related to customer audits

9. Confidentiality & Additional Controls • JAPC audit data shall not be posted for review by other JAPC member organizations until… • the supplier affirmatively states that the data contained in the audit findings is factually accurate… • findings do not contain trade secrets, confidential commercial or financial data, or export controlled information.

10. Improved Scheduling Efficiency • Use the results of private sector or other governmental conformity assessment activities to schedule audits more effectively (allowing agencies to reduce the number and extent of audits conducted at companies which are performing in accordance with contract specifications and which are under review by a third party or another agency and to concentrate agency audit efforts on companies which have shown problems in conforming to contract specifications)

11. Use of ICOP • Lead organizations shall provide to the JAPC Audit Coordinator a schedule of quality system audits and special process audits planned for the upcoming year, including audits scheduled to be performed by authorized third parties …. • Lead organizations may utilize third party auditing sources such as AS9100 Certification/Registration Bodies (CRB) accredited in accordance with AS9014 [AS9104] or Nadcap special process accreditation provided in accordance with AS7003 to perform quality system audits and/or special process audits in place of directly performing an audit (i.e., second party audits). Third party audits may be full quality system audits or special process audits, or may be partial audits limited in scope to specified audit attributes.

12. Supplier Assessment System (SAS) • The NASA SAS shall include links to other sources of supplier quality data such as DCMA QLI, NAVSEA PDREP, OASIS, Nadcap, and other federal agency databases.

13. Involvement with RMC 103 • Involvement in RMC 103 rewrite team is critical to ensure we can further define: • The role, responsibilities and expectations of Authorities, and • How authorities relate to the RMC.

14. Summary • NASA and the MDA are planning to use the ICOP process to augment and/or substitute for each members organization audit requirements for suppliers that meet the criteria identified in the MOU.

15. Web Sites JPL General Info: www.jpl.nasa.gov Supplier Outreach and Process Control Assurance (SOPCA) http://quality.nasa.gov/outreach NASA Joint Audit Planning Committee https://secureworkgroups.grc.nasa.gov/japc NASA Quality Leadership Forum https://secureworkgroups.grc.nasa.gov/qlf