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How we got to Zanzibar

Presentation for the Procurement & Distribution Interest Group of the Guild of Healthcare Pharmacists Mansel Chamberlain Procurement Director NW London NHS Procurement Confederation. How we got to Zanzibar. NHS trusts in NW London spend £1bn a year on goods and services.

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How we got to Zanzibar

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  1. Presentation for the Procurement & Distribution Interest Group of the Guild of Healthcare Pharmacists Mansel Chamberlain Procurement Director NW London NHS Procurement Confederation How we got to Zanzibar

  2. NHS trusts in NW London spend £1bn a year on goods and services

  3. The NHS Obsession with ‘Quick Wins’

  4. WORKFLOW eApproval WORKFLOW WORKFLOW Requisition consolidation ePurchase Order Phone Pager e-Mail Fax WORKFLOW eReceipt eMatching ePayment Supplier Portal Reporting Requisition to Payment eRequisition

  5. S S S S S S S S S S S S 1million suppliers in the UK Punch Out – 50+ Companies Order Xchange – 5,000+ Companies Website (no Ecommerce) = 60%+ No Website – The SME Rump

  6. Barriers to delivering benefits to all Confederation members • Poor underlying systems infrastructure preventing effective transaction processing and contract compliance • Inadequate data and information to drive effective sourcing and procurement decisions • Limited collaboration amongst the procurement teams limiting the delivery of potential benefits

  7. Why did we decide to use Zanzibar? • Suppliers maintain their own content • Data is keyed once • Approved contracts in one place • Procurement manage changes • Potential to totally automate the process with all suppliers • Security accredited to eGov impact level 2 • Strength of the partnership

  8. S S S Suppliers Central Government SAP Sage S Local Authorities Oracle Pegasus ? ? S @UK PLC Supplier Marketplace www.ukplc.net Further Education ? ? Zanzibar Tas Books S ? ? NHSTrusts ? ? Oracle S Cedar Schools ? ? SAP S ? ? Agresso Private Sector Bespoke S Emergency Services EGS eProcurement Overview

  9. Buying Organisation Add supplier to Zanzibar Supplier logs in to Zanzibar Buying Organisation requires Supplier Name DUNS Number Phone Number Fax Number Email Address Full Address Supplier receives log-in details from buying organisation Username Password Supplier completes registration process updating all remaining information DUNS Number

  10. Zanzibar is: • More than a marketplace, it is a government-to-business eCommerce portal and • A database of suppliers to the public sector • A digital content hub • A transaction exchange • A fully automated Purchase-to-Pay system • A data warehouse

  11. Zanzibar is not: • An open marketplace • An eSourcing or eAuction system • Dependant on any single technology • Just for central government • Funded by suppliers

  12. First Wave Trusts

  13. Electronic Catalogues Electronic Requisition Electronic Approval Electronic Order Electronic Receipt Electronic Invoicing Electronic Reconciliation Implementing Zanzibar for all purchases will deliver benefits quickly

  14. What are the benefits for suppliers? No additional charges for joining Increased visibility of products and services across Government and the NHS Potential for prompt payment with the elimination of errors at both ends. Guarantee of business with orders generated automatically to the contracted supplier Easy to update catalogues and provide rich catalogue content Elimination of mistakes on orders with the ability to integrate orders directly into ERP systems providing a sound basis for Error free Trading

  15. A brief look at how companies can join Zanzibar, the different levels of business Zanzibar can accommodate and the work of some of the partners in the project

  16. Content connection options • Load an electronic catalogue into the Zanzibar Catalogue System • Use an @UK web-shop (subscription required) • Connection through the Zanzibar hub to an existing eCommerce website (Punch-Out) • Create a non-catalogue profile

  17. Transaction options • Receive orders on-line using the Zanzibar Supplier Portal • Connect via a third party exchange • Direct XML Integration - Interface a sales order system • @UK Webshop

  18. The supplier transaction portal is free for suppliers to use and is the default route for transactions to be delivered to and for suppliers to send invoices to all buyers It is part of the core marketplace offering with free self service back office integration and extendable Value Added Services to support bespoke integration to third parties

  19. From: Zanzibar A new order for Visions Of France has been received from Zanzibar SMS notification as Value Added Service Purchase Order Delivery

  20. Document Selection Criteria Summary of documents Review Orders

  21. Invoice Actions Ability to edit Invoice Conversion to Invoice

  22. Developing the Zanzibar marketplace is a major project and suppliers are critical to develop and deliver the process along with the associated benefits to all

  23. Strategic Sourcing – Coding & Classification Support to deliver the benefits of Zanzibar to the wider health economy in NW London and integrate with national and international initiatives

  24. Healthcare User Group (HUG) HUG Mission: Lead the healthcare industry to the effective utilization and development of global standards with the primary focus on automatic identification to improve patient safety. HUG Vision: Become the single source for regulatory agencies and trade organizations (manufacturer, wholesaler, hospital and pharmacy) to seek input and direction for global supply chain standards in the healthcare industry. Priorities for 2006: Preventing medical errors and combating counterfeiting Preventing medical errors and combating counterfeiting are currently main issues within the healthcare sector. The GS1 HUG is collaboratively developing, promoting and implementing a global industry response to these global issues while improving at the same time supply chain efficiency. Deliverables: • Product identification/serialisation on all product levels • Business processes for product tracking and tracing • Business processes for product authentication • Manufacturer’s and GS1 baseline for existing standards • Baseline regarding existing regulations • Programme for coordinated approach to regulatory bodies • Business case • Strategy for future healthcare standard development process and gap analysis to existing one • Baseline for future healthcare standard development Solution: • Enabling authentication of individual packages, cases or pallets and ensure drugs are authentic regarding their ID. • Work with supply chain trading partners to enable an electronic pedigree1 for individual packages such that in the event of a counterfeiting incident, tracing of the suspect product can occur. • Utilise the whole product and service portfolio of available GS1 standards to ensure a safe and efficient supply chain while reducing the costs through simplification and accuracy of order processing, receiving/shipping and inventory management.

  25. Benefits for everyone Reduced back office costs, concentrate on the job of buying and selling. Concentrate on the Goal of the organisation - making or saving money. Everyone benefits from taking cost out of the system

  26. Zanzibar will take cost out the system, help deliver error free trading and deliver benefits to the NHS and suppliers https://www.zanzibarportal.gov.uk/

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