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Benefit Programs for 2013. Enrollment Overview. New hire enrollment must be completed within 31 days from the date of hire Enrollment elections will be made through the ADP – Self Service Portal or by calling the ADP Benefits Service Center at the number listed on your enrollment worksheet.
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Enrollment Overview New hire enrollment must be completed within 31 days from the date of hire Enrollment elections will be made through the ADP – Self Service Portal or by calling the ADP Benefits Service Center at the number listed on your enrollment worksheet
Enrollment Overview • If changes are not made during new hire event, only changes consistent with a qualified family status change will be allowed during the year and must be made within 31 days of the event. Examples of family status changes are: Marriage Birth or Adoption Divorce Death Dependent eligibility changes Spouse’s Job Loss
Dependent Eligibility Requirements Spouse or Domestic Partner Your legal spouse, civil union spouse and qualified domestic partner see Valassis Domestic Partner Declaration on www.valassisbenefits.com for requirements) If you and your spouse both have access to health care coverage, compare the available plans and make your choice before your new hire event is over Remember, changes not made during your new hire event will have to wait until the next Open Enrollment period or be in conjunction with a qualified life event.
Dependent Eligibility Requirements • Your children who meet the following criteria. Your children include: natural or legally adopted children; stepchildren and your domestic partner’s children who live with you and are dependent upon you for support and children for whom you are the legal guardian. • Unmarried children under age 19 • Unmarried children age 19-25 if they are a full-time student and dependent upon you for support are eligible for dental, vision and dependent life coverage • Your children to age 26 for medical coverage • Children who became mentally or physically disabled before age 25 and who are dependent upon you for support
Affordable Care Act Affordable Care Act – Effective January 1, 2013 Women’s preventive care will be expanded to allow 100% coverage for the following services: FDA approved contraceptive methods and counseling, including sterilization procedures Breastfeeding support, supplies and counseling Counseling, screening and/or testing for: Human Papillomavirus (HPV) Human Immune-deficiency Virus (HIV) Interpersonal and domestic violence Gestational diabetes Sexually Transmitted Infections Health care and limited purpose spending accounts limited to $2,500
2013 Wellness Incentives • Annual physical and Health Risk Assessment • Enrolled associates and spouse/domestic partners • Have annual physical and complete Health Risk Assessment by July 1 • Earn $150! • Register on Blue Cross Blue Shield of Michigan’s (BCBSM) website at http://www.bcbsm.com/portal/registration/introduction.shtml • Must be enrolled in either the Traditional PPO or the Health Choice Savings Plan in order to receive the incentive • Will be paid in a September paycheck • Is treated as taxable income
2013 Wellness Incentives • Smoking Cessation – Quit the Nic • Tobacco users are eligible • Enrolled associates and spouse/domestic partners • Call Quit the Nic at 1-800-775-2583 • Complete the BCBSM Quit the Nic program and receive your certificate of completion • Submit certificate to HRSC • Earn $50 each, associate and spouse/domestic partner • Lifetime maximum of 1 incentive award per person • Will be paid via payroll within 2 months of the HRSC’s receipt of your certificate • Is treated as taxable income
Prescription Drug Plan Caremark/CVS is the plan administrator National pharmacy network which includes CVS, Rite Aid, Walgreens and smaller independent pharmacies Advantage of obtaining mail order medications at CVS retail pharmacies Separate CVS ID card is issued for prescription drug coverage
Prescription Drug Plan Maintenance Choice Mail/Retail Program Applies to maintenance medications For example: medications that treat/control chronic conditions like diabetes, high cholesterol or hypertension Two 30-day supplies may be filled at retail Then mail order or CVS retail for 90-day supply Physician must write the prescriptions accordingly Smoking Cessation Medications Prescription or over-the-counter Covered 100% Examples include: Chantix & Zyban Nicotine Replacement Therapy Commit, Habitrol, Nicorette, Nicoderm, Nicotrol
Medical Plans Valassis offers associates two choices in medical plans, both administered by Blue Cross Blue Shield of Michigan Traditional PPO Plan Health Choice Savings Plan
Blue Cross Website Health Care Benefits Online (HCBO) Access by logging into www.bcbsm.com Register on Blue Cross Blue Shield of Michigan’s (BCBSM) website at http://www.bcbsm.com/portal/registration/introduction.shtml Use the cost estimator (Coverage Advisor) to help you determine which medical plan is right for you Review claims information Health Risk Assessment Obtain information on specific medical conditions Find an in-network provider Review and compare provider patient satisfaction and claim reimbursement information
Prescription Plan – Traditional PPO Remember: Maintenance medications must go through the mail order program after 2 fills at a retail pharmacy
Health Choice Savings Plan There are two parts to the Health Choice Savings Plan: High Deductible Health Plan + Health Savings Account (HSA)
Health Choice Savings PlanHigh Deductible Health Plan In-network preventative care is covered at 100%, no deductible Other medical expenses, including prescriptions, are subject to the deductible. In-network: $2,000 Individual $4,000 Individual + 1 or Family Once deductible is met, all eligible medical service are covered 100% After the deductible, prescription drugs are then covered with a copay based on the type of prescription $10 copay for generic $40 copay for formulary-brand $65 copay for non-formulary brand 100% coverage once out-of-pocket of $1,000 Individual or $2,000 for Individual + 1 or Family has been met Note: Individual + 1 or more must satisfy the full family deductible before any covered member receives 100% benefits.
Health Choice Savings PlanHealth Savings Account (HSA) Enrollment in the HSA is optional, howeverthere are several advantages to opening an account Tax savings on contributions Tax savings on investment earnings Tax savings on eligible disbursements
Health Choice Savings PlanHealth Savings Account (HSA) • HSAs allow you to save for current and future medical expenses • Used to offset current deductible and copay amounts for medical, dental and vision care • Used to pay for retiree health care premiums and other post-retirement health care expenses • You own your account, even if you leave Valassis • No “use it, or lose it” provision • Your account balance rolls over year after year • Once your account balance reaches $1,000 you can investment the money in your account in a number of different options and earn tax free interest!
Health Choice Savings PlanHealth Savings Account (HSA) • WageWorks and BNY Mellon administer the HSA • After January 1, you must establish an account with WageWorks and BNY Mellon for your HSA contributions • You will receive a debit card to use to pay for eligible expenses • If you spend HSA dollars inappropriately on ineligible expenses, the money spent will be taxed as normal income and you will be subject to a 10% tax penalty • Unlike an FSA, IRS rules do not allow you access to funds until they are actually deposited into your account
Health Choice Savings PlanHealth Choice Savings Account You may also enroll in the Limited Purpose Flexible Spending Account to set aside pre-tax dollars to pay for dental and vision expenses
Which Plan is the Best One for You? Trying to decide which plan works for you and your family? Compare the annual cost in associate payroll contributions Document the type and cost of health care services that you and your family receive The most cost effective plan may not be the most obvious A few examples will help to compare the plans under different coverage tiers benefit situations Use the tools available through the Blues’ HCBO and WageWorks to help you track your health care costs
Which Plan is the Best One For You? Sue – Single associate with no children Salary: $35,000 Health History: Generally healthy; allergies; two minor illnesses Annual savings under the Health Choice Savings Plan are $145.52
Which Plan is the Best One For You? Pam & Edwin – Married, no children Salary: $75,000 Health History: Edwin – Surgery for broken leg; concussion; hospital stay; x-rays/CT Scan; three prescriptions; physical therapy Pam – preventive care only
Which Plan is the Best One For You? Pam & Edwin Annual savings under the Health Choice Savings Plan are $235.52
Which Plan is the Best One For You? • Paul & Crystal – Married with one child Salary: $57,000 Health History: Paul – preventive care only Crystal – preventive care only Stephanie – chronic medical condition; maintenance medication; specialist office visits; imaging examinations
Which Plan is the Best One For You? Paul & Family The Traditional PPO is the best option for Paul and his family.
Delta Dental Plans Delta Dental of Michigan is our dental plan administrator We will continue to offer three plan designs: Delta PPO (Point-of-Service) Basic Delta PPO (Point-of-Service) Buy-up DeltaCare USADMO Two national dental networks Delta PPO network Delta Premier network
Delta Dental – National PPO & Premier Networks • If you are enrolled in either the Basic or Buy-up PPO plan, there are three ways to find a participating dentist in your area: • Search the online provider directory by visiting www.deltadentalmi.com and clicking on “Find a Dentist” • Call the Customer Service department at (800) 524-0149 • Contact your dentist’s office directly and ask if he or she is in a Delta Dental network (PPO or Premier)
DeltaCare USA – National DMO Networks If you are enrolled in the DeltaCare USA plan, there are two ways to find a participating dentist in your area: • Search the online provider directory by visiting www.deltadentalins.com and clicking on “Find a Dentist” • Call DeltaCare USA’s Customer Service department at (800) 422-4234
Disability Insurance Associates are responsible for paying their health care/life insurance premiums while on disability leave in order to continue coverage CIGNA LTD will coordinate benefits with other sources of income. I.E. social security and other disability benefits
Flexible Spending Accounts Flexible Spending Accounts add value and convenience to your health care and dependent care expenditures. They also reduce your tax bill. Here is an example of possible tax savings with an FSA. * Potential tax savings shown for demonstration only. Actual savings will vary based on your individual tax situation. Please consult a tax professional for more information.
Flexible Spending Accounts Flexible Spending Accounts (FSA) have a use it or lose it provision. So be certain to budget wisely. You have until April 30, 2014 to submit claims for reimbursement from the 2013 plan year. Visit www.WageWorks.com for lists of qualified health care and dependent care expenses and to request additional/or replacement debit cards
Flexible Spending Accounts • Some FSA expenses require submitting a receipt to WageWorks to validate the item, so be certain to save your receipts! • Review your statements to determine if WageWorks needs a receipt for a specific item – particularly dental expenses • If your outstanding receipt-required expenditures equal 75% of your annual election, your account could be suspended until the required receipts are received
Paid Time Off Vacation - We believe that vacation is important. Eligibility and number of days is based on your length of service and job type Holidays – 10 company-paid holidays and 1 Diversity Day Summer ½ Day Holidays – Gives associates ½ day off before Independence Day and Labor Day Sick Days – Eligibility and number of days is based on your job type. Maternity/Paternity Leave – 1 week of paid leave for full-time associates following the birth of a child (separate from Short Term Disability leave) Adoption Leave – 2 weeks of paid leave for full-time associates following the adoption of a child Please see ValassisBenefits.com or your Human Resources Manager for more information regarding your paid time off eligibility
A Benefit Eligibility Summary letter will be mailed to your home. Review the contents of this letter carefully before beginning the enrollment process. You have three enrollment options: Enroll online at www.ValassisBenefits.com Call the HR Solution Center at 1-877-238-6847 to enroll or with questions Confirmation statement will be provided after you complete your enrollment What happens if you don’t enroll? If you do not make elections within 31 days of your hire date, you will have to wait until Open Enrollment held in the Fall to enroll for next year’s benefits, unless you have a qualified life status event Qualified life status events include the loss or gain of a dependent, or your spouse’s losing or gaining employment Next Steps-Enrollment
Retirement Savings Plan • All permanent full or part-time associates who are at least 18 years of age are eligible to participate in the Valassis Employees’ Retirement Savings Plan • Two features to the Plan • 401(k) is your contribution to your plan • Traditional 401(k) – pre-tax contributions • Roth 401(k) – post-tax contributions • Profit Sharing is the company’s contribution to your plan • A broad range of investment options, including Valassis stock • Administered by JPMorgan Retirement Plan Services • Call 1-800-345-2345 to speak with a representative from 8:00 am to 8:00 pm Eastern time
Retirement Savings Plan - 401(k) Eligibility: Immediate eligibility for all permanent full and part-time associates who are at least 18 years old Automatically Enrollment and Automatic Increases: After 30 days of employment, you’ll be automatically enrolled in the 401(k) Plan at a 3% pretax contribution rate. Contribution rates will automatically increase 1% annually until you reach a contribution percentage of 10%. Automatic contributions are placed in the plan’s default fund – The JPMCB SmartRetirement funds based on your date of birth and expected retirement age of 65. If you do not wish to participate in Auto Enroll, Auto Escalation or you wish to change your investment options, you may access your account at www.retireonline.com or by calling JPMorgan at 800-345-2345.
Retirement Savings Plan – Profit Sharing Eligibility - 1 year of service with a minimum of 1,000 hours worked Must be employed on 12/31 and have worked 1,000 hours each year to maintain eligibility Valassis contributions are made on an annual basis. Contribution amount is dependent upon Company performance targets The money is invested according to your 401(k) investment elections. If you do not participate in 401(k), you must set up investment elections Associates not making an investment election will be defaulted into the age-based target fund closest to their normal retirement date Profit Sharing contributions are not available for hardship withdrawals Profit sharing money is available for in-service withdrawals after age 62
Don’t Forget these Benefits! Commuter Benefits - allows you to pay for eligible commuting expenses with pre-tax dollars. Visit www.WageWorks.com for more information. MetLaw Legal -provides coverage for telephone and office consultations for a variety of legal matters Home, Auto & Pet Insurance – several programs and plans are available for you to review and purchase Financial Services – offered by banking and financial institutions to help you with everything from everyday banking needs to identity and credit protection
Other Benefit Programs • Employee Assistance Program • Provides 24-hour counseling and referral services, as well as reading and reference materials • Adoption Assistance Program • Reimburses full-time associates up to $5,000 for expenses related to an adoption • Education Assistance Program • Reimburses up to $4,000 for undergraduate and $5,250 for graduate/PhD expenses annually • Valassis Learning Center • Company-sponsored tools designed to support your professional development
Special & Unique Plans and Programs Marriage Gift Card Military Care Packages Expectant Mother Parking Car Seats Family Room Booster Seats & High Chairs College Student Care Package
Valassis Initiatives • Diversity & Inclusion • CelebrateUs • Giving Committee • Valassis Associate Council (VAC) • National Center for Missing & Exploited Children (NCMEC)
