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ES Finance System Hints and Tips

ES Finance System Hints and Tips. July 2011. Outline. Purchasing Copy PO Close PO Accounts Payable Schedule Payments Payment Inquiry. Reporting Tree Viewer Run Controls IDs Report Distribution General Ledger Special Characters Download to Excel Create Personal Favourites List.

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ES Finance System Hints and Tips

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  1. ES Finance System Hints and Tips July 2011

  2. Outline • Purchasing • Copy PO • Close PO • Accounts Payable • Schedule Payments • Payment Inquiry • Reporting • Tree Viewer • Run Controls IDs • Report Distribution • General Ledger • Special Characters • Download to Excel • Create Personal Favourites List

  3. Reporting

  4. Tree Viewer Navigation: Tree Manager, Tree Viewer – College Structure (01/01/2011) ANU level College level Budget Unit level Dept level

  5. Reporting - Reportbook • Run Control IDs: the name you assign to parameters for a process/report, it can be reused each time when you run that process without re-entering the same values

  6. Report Book

  7. Schedule Runtime & Report Distribution Enter schedule run date and run time for report submission

  8. Distribute reports via Report Manager Reports can be distributed to other users via Report Manager Distribution.

  9. Reporting – Adhoc Reports • Run Control IDs Report parameters can be stored against different ‘Run Control IDs’ for Adhoc Reports

  10. Delete Run Control IDs Navigation: ANU Utilities, Delete Run Controls

  11. General Ledger

  12. Ledger/Budget Inquiry • Special Characters – ‘%’ and ‘~’ A wildcard ‘%’ can be used to include multiple Dept ids Enter ‘~’ to display where project is blank c Any field left blank will result in the system selecting all values.

  13. Results

  14. Download to Excel Ledger info can be downloaded to excel format through Download function

  15. Results

  16. Purchasing

  17. Copy Purchase Order

  18. Closing Purchase Orders • Open Purchase Order Report User can specify the Business Unit and Purchase Order Date as report parameters

  19. Sample Report Purchase orders with different status can be sorted by using the filters

  20. Guide to completing/cancelling POs

  21. Finalize PO Vouchers Finalize voucher at Header / Line level and press

  22. Accounts Payable

  23. Schedule Payment • Scheduled Payment Date = Invoice Date + Pay Terms Scheduled due date can be changed under Payment tab or it will be set by the system based on invoice date and pay terms

  24. Multiple Schedule Payments multiple schedule payments can be set for the same voucher. Different Scheduled Due date and Gross Amount can be entered to the scheduled payments.

  25. Payment Inquiry Select Payment Inquiry to see the payment details

  26. Payment Inquiry Payment Date

  27. Creating Bookmarks

  28. Create My Favorites List Create bookmarks for the functions that are accessed regularly Customize the description for the bookmarks

  29. Add to Favorites A new bookmark is added to My Favorites list

  30. Online Resources • Training Notes (http://info.anu.edu.au/fbs/Training_and_Support/Courses_and_Seminars) • News and Tips (http://info.anu.edu.au/fbs/Training_and_Support/News_and_Tips)

  31. Business Solutions Office • Drop-in sessions -Tuesday (2pm-3pm) -Thursday (11am-12pm) (we are flexible!!) • Email Fbs-bso@anu.edu.au • Helpdesk #59666

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