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Streamlining EMIS Accountability Signoff Process for Enhanced Efficiency by December FY04

The Ohio Department of Education (ODE) is implementing a new electronic EMIS Accountability Signoff system that eliminates the need for manual submission of signoff forms. This secure, web-based approach aims to streamline workflows, enhance tracking capabilities, and provide real-time status updates to districts. Key stakeholders including superintendents and treasurers will be required to utilize this system, which operates through the SAFE security application. Districts are encouraged to apply for SAFE accounts and ensure all personnel roles are accurately documented in the OEDS-R ahead of the December FY04 implementation.

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Streamlining EMIS Accountability Signoff Process for Enhanced Efficiency by December FY04

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  1. Electronic EMIS Accountability Signoff October 17, 2003 Nathan Cahall

  2. Project Goals • Eliminate the manual completion/submission of EMIS Accountability Signoff Forms • Streamlines workflow • No more faxing, confirmation of faxes, etc. • Improves tracking capability • Real-time status information available to districts • Timeline • Target implementation: Sign-off for FY04 December M Reporting Period

  3. Technology • Accessed through ODE’s website • Uses SAFE (Security Application For the Enterprise) • Secure, web-based approach • Same security system used for OEDS-R (Ohio Educational Directory System Redesign)

  4. Team/Resources • Electronic signoff will be required by: • Superintendents • Treasurers (or fiscal officer) • Sign-off for EMIS Coordinator is optional • User-specific screens and usage • Which requires …

  5. Requirements • Each user must: • Possess a SAFE account • Must be listed on the OEDS-R Personnel Tab Screen • It is important to ensure that all information tied to any of the three eligible role types (superintendent, treasurer, EMIS Coordinator) is correct and up-to-date • Faxes will not be accepted after system goes live

  6. Schedule • ODE • Target implementation December FY04 Signoff Period (M) • Districts – ODE suggests: • Apply for your SAFE account now • Ensure three eligible role types have a person assigned in OEDS-R • If the following OEDS-R data are not correct, it will prevent successful electronic signoffs, specifically: • Those individuals needed to sign-off on EMIS data must be correctly entered into OEDS-R. • These individuals must have a status of “active”, be correctly spelled, and have a valid role type.

  7. Resources • SAFE Account Sign Up Instructions • http://webapp2.ode.state.oh.us/portal/userguide_public/P_process.asp • SAFE Identity Form • https://webapp2.ode.state.oh.us/portal/identity_form.asp • Questions about SAFE • Safe.Admin@ode.state.oh.us • Look for upcoming EMIS Newsflashes and other ODE communications for project updates

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