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The Microsoft Office 2007 Enterprise Project Management Solution: Doing the Right Things Right

The Microsoft Office 2007 Enterprise Project Management Solution: Doing the Right Things Right. Agenda. Project & Portfolio Management Overview Office Enterprise Project Management Solution Deployment Approach Top 10 Benefits Contact info. Portfolio Management is a Growing Market.

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The Microsoft Office 2007 Enterprise Project Management Solution: Doing the Right Things Right

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  1. The Microsoft Office 2007 Enterprise Project Management Solution: Doing the Right Things Right

  2. Agenda • Project & Portfolio Management Overview • Office Enterprise Project Management Solution • Deployment Approach • Top 10 Benefits • Contact info

  3. Portfolio Management is a Growing Market Gain Visibility & Control Across all Investment Portfolios Project Portfolio Management (PPM) Analyze Portfolio Application Lifecycle Management (ALM) Derive Assessment Scores Finalize Transformation Decisions Capacity Planning Portfolio Analytics Portfolio Optimization Portfolio Selection Build / Update Inventory Portfolio Prioritization Project & Program Management Detailed Planning Develop Business Case Analyze Portfolio Product Lifecycle Management (PLM) Execution / Delivery Derive Assessment Scores Finalize Transformation Decisions Build / Update Inventory Update Portfolio Inventory

  4. Project Portfolio Management: Select & Deliver the Right Investments Portfolio Management enables organizations to identify and select the investments that will maximize business value 100% 50% Value Lost Portfolio Management Project Management 66% Ability to Identify Business Value Potential (Project Portfolio Server 2007) Project Management helps ensure organizations successfully deliver the selected investments and realize the business value 50% Value Realized 75% 100% 0% Ability to Realize Business-Value Potential (Project Server 2007)

  5. Successful Organizations Use Both Disciplines Portfolio Management Portfolio GovernanceBusiness Case Dev Benefits Forecasting Prioritization / Valuation Portfolio Optimization Adv Portfolio Analytics • Project Portfolio Management answers the following questions: • Have I selected the right investments? • Do the investments align with the strategic objectives? • Do I have sufficient resources to deliver the selected investments? • Will the investments be delivered on time and within budget? • Are my investments delivering the forecast benefits? Project Management Project Planning Cost Management Resource Management Time Reporting Change Management Issue Management Project Reporting Collaboration Portfolio Reporting Benefits Realization

  6. Microsoft Office EPM Solution Manage & Control all Types of Work Improve Visibility & Insight Team Members Resource Managers Exec Stakeholders Effectively Communicate & Collaborate Evolve with a Scalable & Configurable Platform IT Project & Portfolio Managers

  7. What is our EPM Solution? Line of Business Systems Project Managers Executives Portfolio Analysts Project Managers Application Managers Executives Resource Managers Team Members Project Server Gateway

  8. EPM Solution Deployment Options Phased Approaches Big Bang Approach Utilize a phased approach to deploy the products within the EPM Solution to address specific pain points Deploy all products within the EPM Solution at the same time Option 1 Option 2 Phase 1 Phase 2 Phase 1 Phase 2

  9. EPM Solution Deployment Best Practice 5 1 2 3 4 Capture the project request and build detailed business case. Capacity analysis and detailed project planning 1 4 5 Track and manage the project to a successful conclusion 2 Select the optimal project portfolio 3 Export selected projects to Project Server 2007

  10. Create: Capture Project Requests in an Enterprise Repository Capture all project requests within a central repository, and define business-case templates to standardize the data collection across the organization Predefined workflows help ensure the projects are subject to the appropriate governance controls throughout their life cycle (from proposal to post-implementation) Capture Project Requests/Ideas Governance Workflow

  11. Create: Business Case Development Build a detailed business case for each project request in accordance with the governance workflow Resource Estimates General Information Cost Estimates Strategic Impact Assessment Benefit Estimates Risk Assessment

  12. Select: Portfolio Prioritization Use proven techniques to define and prioritize business drivers Assess the impact of each project request against the prioritized business drivers Business Drivers Projects Prioritize Business Drivers Impact Assessment Analyze the project portfolio before attempting to make funding decisions Derive a priority score to evaluate each project request (that is, strategic value, financial value, risk) Investment Maps Prioritize Projects

  13. Select: Portfolio Optimization & Advanced Analytics Benchmark the selected portfolio against the Efficient Frontier Use sophisticated optimization algorithms to maximize the portfolio’s strategic value under varying budget constraints (that is, cost and resources) Efficient Frontier Modeling Calculate and communicate the selected portfolio’s alignment with the organization’s strategic priorities ‘What If’ Analysis Business Alignment Analysis

  14. Select: Project Server Gateway Utilize the Project Server Gateway to export the selected projects from Office Project Portfolio Server 2007 to Project Server 2007 Office Project Server Gateway

  15. Plan: Capacity Planning Analysis • Maximize Resource Utilization • Identify skill surpluses and deficits across the planning horizon • Finalize project portfolio release schedule • Analyze and communicate training and headcount requirements to HR

  16. Plan: Detailed Planning • Develop Detailed Project Plans • Build the detailed project plan (e.g. detailed tasks, milestones etc.) • Assign name d / individual resources to the plan • Capture inter project dependencies • Finalize and baseline project plan • Synchronize project level data with Office Project Portfolio Server 2007 via the Project Server Gateway

  17. Manage: Track Project Performance Track Progress Collaborate to deliver projects on time and within budget • Share essential information through team project workspaces • Keep teams aligned through task assignments and timesheet reporting. • Proactively predict cost , resource and schedule overruns through KPIs • Use built-in integration to communicate project-related information through Microsoft Office system applications. Project Workspaces Timesheets Task Assignments Timesheets Team Members Project Manager Issues & Risks Mgmt Status Reports

  18. Manage: Measure Portfolio Performance • Transparency, Visibility & Control • Build scorecards & dashboards to measure portfolio performance • Utilize the flexible reporting infrastructure to standardize and streamline the reporting process across the organization • Synchronize project level data with Project Portfolio Server 2007 to enable re-optimization analysis

  19. EPM Solution: Top 10 Benefits Standardize and automate the governance processes. Capture all investments within a central repository. Objectively prioritize business strategy and competing investments. Align the selected portfolios with the business strategy. Effectively manage resources. Collaborate and coordinate easily. Measure and track portfolio performance. Get more from existing technology investments. Tightly integrate with line of business applications. Quickly realize a return on investment.

  20. http://www.inetworkservices.ca info@inetworkservices.ca

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