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1.01 Demonstrate basic business meeting skills

1.01 Demonstrate basic business meeting skills

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1.01 Demonstrate basic business meeting skills

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  1. 1.01Demonstrate basic business meeting skills

  2. Parliamentary ProcedurePrinciples & Purposes • Majority rules • Minority has the right to express opinions • Justice and courtesy for all

  3. Parliamentary ProcedurePrinciples & Purposes • One item is considered at a time • Maintain order at all times • Business is transacted as quickly as possible

  4. Terms & Definitions • Parliamentary Procedure • A set of rules for conduct at meetings which keeps assemblies orderly and guarantees that all people have equal opportunity to express themselves • Item of Business • A single matter to be discussed or acted on by an organization

  5. Terms & Definitions • Assembly • A group of persons gathered for any purpose • Debate • Any discussion of opposing ideas relating to a motion being considered • Minutes • The official written record of what was said and done in a meeting

  6. Terms & Definitions • Committee • A group of people delegated to study, investigate, make recommendations, and report on certain matters • Ad Hoc • A special committee formed to consider a single matter • Unfinished Business • Any business previously discussed and held over from a previous meeting

  7. Terms & Definitions • Standing • A regular committee which usually serves for a one year period to plan/carry out activities that fall w/in a certain subject matter • Majority vote • More than half the votes cast • Two-thirds vote • Two-thirds or more of the legal votes cast

  8. Terms & Definitions • Second • An indication by a member that he or she wants to consider the motion just proposed by another member • Pending motion • The immediate motion before the assembly • Meeting • An official gathering of te members in order to transact business

  9. Terms & Definitions • Minority • Less than half • Majority • More than half • Quorum • The number of members needed to be present to legally transact business

  10. Purpose of Using a Motion • To bring a question before the assembly for consideration • “I move that………..” • “I call for a motion to consider…”

  11. Motions & their Purposes • Main motion • To present an item of business for consideration and action by the assembly • Amend • To change a main motion in some way; add to, take away from, or substitute words for • Postpone • To defer action of a motion until a later time

  12. Motions & their Purposes • Point of order • To call attention to a mistake in correct parliamentary procedure made during the meeting • Question of privilege • To ask a question or call attention to the assembly of an important issue during the meeting • Division of the assembly • To revote in a specific counting method especially after using a voice vote

  13. Motions & their Purposes • Refer • To place a motion in the hands of a committee • Previous question • To immediately stop debate and go directly to a vote • Adjourn • To dismiss a meeting

  14. Steps for Processing aMain Motion • Obtain the floor • Be recognized by the Chair by standing and saying Mr. Chairman • Chair assigns the floor • The Chair recognizes one of the members by pointing or nodding • Member makes the motion • States “I move that …” • Another member seconds the motion

  15. Steps for Processing aMain Motion • Chair restates the motion to the assembly • Motions is discussed/debated by the assembly • Vote is taken on the motion • Vote is announced and appropriate action is taken

  16. Methods of Voting • Secret ballot • Voice • Used on majority vote motions by stating Aye or No • Show of hands • Used in smaller assemblies to count votes

  17. Methods of Voting • Rising • Used in larger assemblies to count the votes • General Consent • Used in matters generally understood to have no objection

  18. Order of Business • Should be developed for each business meeting • Follow outline and plug in what would be appropriate to individual business meetings

  19. Order of Business • Opening • Call to order, emblem ceremony, pledge to flag) • Roll Call • Reading of Secretary’s minutes • Treasurer’s report • Committee reports • Standing • Ad Hoc

  20. Order of Business • Unfinished business • New business • Program • Speaker, film, etc • Adjournment • Refreshments • NOTE: Secretary runs meeting if Chair and Vice-Chair not present.

  21. Guidelines for a Good Meeting • Advance planning • Start and stop the meeting on time • Follow the order of business • Have well-prepared and organized committee reports • Involve all members in some way • Provide entertainment or refreshments

  22. Raps of the Gavel& their Purposes • One rap • Everyone should be seated • Two raps • The meeting is called to order • Three raps • Everyone should stand up