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Field Test of Counselor System

Alabama Professional Education Personnel Evaluation Program. Field Test of Counselor System. July 2000. Provides a sense of how well the instruments and procedures are working. ·. Provides information on what areas of the evaluation system need changing. ·.

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Field Test of Counselor System

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  1. Alabama Professional Education Personnel Evaluation Program Field Test of Counselor System July 2000

  2. Provides a sense of how well the instruments and procedures are working · Provides information on what areas of the evaluation system need changing · Provides feedback from those who are being evaluated and those who are evaluators · Provides data for setting standards · Alabama Counselor Evaluation System Field Test Counselor Field Test Evaluation Alabama Department of Education

  3. The evaluation system incorporates the Alabama Comprehensive Counseling and Guidance Model The evaluation system considers the primary interventions of counselors as approved by the American School Counselor Association in June 1999 · · Alabama Counselor Evaluation System Foundations Guidance curriculum Individual planning Responsive services System support Counseling Large Group Guidance Consultation Coordination Counselor Field Test Evaluation Alabama Department of Education

  4. Alabama Counselor Evaluation System Competencies Eight Competencies: Structure parallels other evaluation systems 1.0 Preparation for Delivery of Services 2.0 Delivery of Counseling and Guidance Services 3.0 Evaluation of Counseling and Guidance Services 4.0 Management of the Counseling/Guidance Program 5.0 Positive Counseling and Guidance Climate 6.0 Communication 7.0 Professional Development and Leadership 8.0 Performance of Professional Responsibility Counselor Field Test Evaluation Alabama Department of Education

  5. Alabama Counselor Evaluation System Data Collection Instruments/Forms • Self-Assessment • Interview (oral or written) • Pre/Post Observation Conferences • Observation of Guidance Sessions • Supervisor Review Form • Portfolio • Surveys • Professional Development Plan (generates Professional • Development/Leadership Competency score during next cycle) • Evaluation Summary Report Counselor Field Test Evaluation Alabama Department of Education

  6. Alabama Counselor Evaluation System Self Assessment Generates data for all competency areas · Optionally used by the counselor and shared with evaluator only if counselor agrees · Used by the counselor to: · 1) Identify areas that need improvement 2) Compare the counselor’s perceptions of performance with the results of the evaluation 3) Determine areas for professional growth activities to be included in a professional development plan Counselor Field Test Evaluation Alabama Department of Education

  7. Alabama Counselor Evaluation System The Interview Two types of interviews: · A Structured Interview with 5 questions commonly asked of all counselors (oral and written options) · A Clarifying Interview with probing questions focused on clarifying or bringing understanding to the written interview and portfolio (questions differ from counselor to counselor) · Clarifying Interview conducted after the evaluator analyzes the written interview and portfolio · Modified scripting is used to record responses in oral option · Counselor Field Test Evaluation Alabama Department of Education

  8. Alabama Counselor Evaluation System The Observation Counselor is observed while conducting guidance sessions Counselor may be working with individual students or a group of students Each counselor is observed on two occasions (three, if needed) Each observation is accompanied by pre- and post-observation conferences · · · · Counselor Field Test Evaluation Alabama Department of Education

  9. Alabama Counselor Evaluation System Supervisor’s Review Form Generates data for competencies in Management, Communication, and Professional Responsibilities · Provides data where a supervisor should have objective, experiential information · Counselor Field Test Evaluation Alabama Department of Education

  10. There is no one specific form of packaging required for the portfolio, but there are organizational requirements · · Each entry (piece of evidence) is accompanied by a Portfolio Entry Form Generates data for 4 Competencies and 7 Indicators Counselor is responsible for providing some evidence of his/her knowledge and skills · · · Total portfolio requires approximately 15 pieces of evidence · One piece of evidence might serve 2-3 purposes · With multiple purposes, a portfolio may have 8-10 entries (pieces of evidence) Alabama Counselor Evaluation System Portfolio Counselor Field Test Evaluation Alabama Department of Education

  11. Explicit guidelines for developing evidence in each area are provided in the evaluation/orientation manual · Evaluated on the quality of materials rather than the quantity of materials in the portfolio · "Extra" entries will not be considered by the evaluator · Portfolio Alabama Counselor Evaluation System Portfolio Counselor Field Test Evaluation Alabama Department of Education

  12. 2.2 Counseling Survey results 1 artifact around consultation · · 2.3 Coordinates Assessment Survey results · · 1 artifact 3.1 Evaluates Program 1 artifact around evaluation · · 1 artifact around use of results 6.2 Written Communication 2 artifacts around written work · · 8.3 Cooperates with Peers Survey results, 1 artifact · · 8.4 Cooperation with School/Comm Survey results, 1 artifact · · Alabama Counselor Evaluation System Portfolio Indicator Evidence 2.1 Guidance Survey results 2 artifacts around components of comprehensive school guidance · · Counselor Field Test Evaluation Alabama Department of Education

  13. Surveys are being field tested to determine whether they can be used in the Portfolio and Supervisor’s Review Form as part of the holistic scoring process · Surveys are provided for teachers, students in grades 4-6 and 7-12, and parents · Survey questions address the Competencies and Indicators The counselor will distribute, collect, and analyze the surveys Respondents are to remain anonymous and represent a cross-section within the group · · · Alabama Counselor Evaluation System The Survey Counselor Field Test Evaluation Alabama Department of Education

  14. Alabama Counselor Evaluation System Evaluation Summary Report Used to present the scores developed from each of the instruments · To complete the ESR, the evaluator: · 1. Completes demographic information requested 2. Records the scores from each instrument 3. Writes comments, explanations, or justifications in the space provided that support the score for the specific area 4. Identifies 1 - 2 areas for focus in planning professional development for the coming year(s) Counselor Field Test Evaluation Alabama Department of Education

  15. Alabama Counselor Evaluation System Professional Development Plan Professional Development Plan Activities focus on areas of improvement as identified in the Evaluation Summary Report · Activities focus on the improvement of student achievement · Used to evaluate Competency 7: Professional Development and Leadership after first year of evaluation · Counselor Field Test Evaluation Alabama Department of Education

  16. Questions? Counselor Field Test Evaluation Alabama Department of Education

  17. COUNSELORS COMPETENCIES Teacher System Counselor System Eight Competencies Eight Competencies · · Preparation for Instruction Preparation for Delivery of Services · · Delivery of counseling and guidance Services · Presentation of Instruction · Evaluation of counseling and guidance · Assessment of Student Performance · Management of Counseling/Guidance Program · Classroom Management · Positive Counseling/Guidance Climate · Positive Climate · Communication · Communication · Prof. Development/Ldrship · Prof. Development/Ldrship · Prof Responsibilities · Prof Responsibilities ·

  18. COUNSELOR SYSTEM COMPARISONS Teacher System Counselor System Classroom Classroom or Counseling/Guidance Centers · · Academic Content, Educational Skills (e.g., decision making), Career Knowledge and Awareness, Knowledge of Self Academic Content · · Equipment/Materials, Activities, and Techniques Equipment/Materials · · (e.g. prevention and intervention, skill development) Management of Program/Services Management of Behavior · · Counseling/Guidance Climate Climate · ·

  19. COUNSELOR INSTRUMENTS/DATA SOURCES Teacher System Counselor System Self Assessment Self Assessment · · (Same format) Interview Interview · · (3 questions, 5 indicators. Focus around instructional preparation, student assessment) (5 questions, 6 indicators. Focus around preparation of services and evaluation of those services Pre/Post Observation · Pre/Post Observation · (Same procedures, first two questions adapted for counselors) Observation Observation · · (17 indicators) (Focus on presentation of guidance services. Some indicators are the same)

  20. COUNSELOR INSTRUMENTS/DATA SOURCES Teacher System Counselor System Supervisor’s Review Form Supervisor’s Review Form · · (Adds program management, rest same as teacher system) Portfolio and surveys (No Equivalent) · · ESR is same except for adding portfolio scoring Evaluation Summary Report · · Competency 7 Scoring is same Competency 7 Scoring · · (Not scored in field test since no past PDP has been developed) PDP · · PDP has no changes

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