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School Activity Funds

This document outlines the essential procedures for managing ticket sales for school athletic events. It emphasizes that all tickets must be prenumbered, with distinct colors and numerical series assigned to different price groups to ensure accountability. Comprehensive tracking using a Ticket Control Log is required from printer receipt to issuance for maintaining an audit trail. Ticket sales must be accurately reported and signed off, and unused tickets must be recorded. Additionally, strict guidelines for the management of start-up funds and their timely re-depositing are mandated.

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School Activity Funds

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  1. School Activity Funds Athletics/Ticket Sales

  2. Tickets • All tickets should be prenumbered • Different color and numerical series for each price group should be used • Should be controlled and safeguarded from the point they are purchased/returned from printer with Ticket Control Log (SAF #5) through the point of issuance. • Ticket Control Log should be maintained as audit trail of available tickets.

  3. Ticket Control Log

  4. Ticket Sales • When funds from ticket sales are collected by individuals, a Ticket Sales Report (SAF #3) should be completed with mathematical accuracy and signed by each individual collecting tickets. • All unused tickets should be recorded on the Ticket Control Log which they were originally signed out • All tickets reports and unsold tickets should be retained for 5 years.

  5. Ticket Sales Report

  6. Payments & Startup • All athletic officials and security must sign a completed Receipt of Payment for Non-Employee Contract Services (SAF #2-A)for receipt of payment for cash and/or check • All start-up funds must be redeposited timely • Start-up funds should be listed on its own School Deposit Receipt when redepositing. • Do no put ticket sales and start-up on same School Deposit Receipt

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