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My 25 th Hour. What would you do with a 25 th hour in the day?. The Time Matrix. The Productivity Pyramid. My Planning System. ROAD MAP. THE RUNAROUND DILEMMA. Because we don’t know what is really important to us, everything seems important. Because everything seems important,
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My 25th Hour • What would you do with a 25th hour in the day?
The Time Matrix The Productivity Pyramid My Planning System ROAD MAP
THE RUNAROUND DILEMMA Because we don’t know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Other people, unfortunately, see us as doing everything, so they expect us to do everything. Doing everything keeps us so busy, we don’t have time to think about what is really important to us.
DEFINITIONS urgentadj1: pressing, compelling; calling for or demanding immediate action; anything characterized by urgency importantadj1: of much import, carrying with it serious consequences; weighty, momentous, grave, and significant Oxford English Dictionary Pg. 6
Important Urgent Not Urgent Not Important THE TIME MATRIX INECESSITY IIPRODUCTIVITYAND BALANCE IIIDECEPTION IVWASTE ANDEXCESS
For Each Quadrant … How do you feel?
Important Urgent Not Urgent Not Important What is the goal? Manage FOCUS Minimize Avoid
Don Shula “I don’t get consumed by circumstances that are beyond my control. If I worry, it beats everybody else down.”
AN EFFECTIVE SYSTEM IS: 1. Integrated 2. Mobile 3. Personalized
PlanDaily Plan Weekly Set Goals Identify Values PRODUCTIVITY PYRAMID
Grundfos Values Sustainable Focus on People Independent Partnership Relentlessly Ambitious Open and Trustworthy
Grundfos Me Do yours align?
GOVERNING VALUES ARE MY: Standards Ideals Highest Priorities
BENJAMIN FRANKLIN’S VALUES Temperance Silence Order Resolution Frugality Industry Sincerity Justice Moderation Cleanliness Tranquility Chastity Humility
SAMPLE VALUES Balance Creativity Fitness Freedom Generosity Humor Integrity Professionalism Respect Teamwork
Benjamin Franklin’s Values Order Frugality Sincerity Justice Tranquility Let all your things have their places; let each part of your business have its time. Make no expense but to do good to others or to yourself; that is, waste nothing. Use no hurtful deceit; think innocentlyand justly; speak accordingly. Wrong none by doing injuries, or omitting the benefits that are your duty. Be not disturbed at trifles, or at accidents common or unavoidable.
TO DO • Identify Values • Clarify My Values
S-M-A-R-T GOALS • S – SPECIFIC • M – MEASURABLE • A - ACTION-BASED • R - REALISTIC • T- TIMEFRAMED
GOAL-SETTING TIPS • Write it down. • Give it a deadline. • Break it down into doable chunks. • Commit
Henry Ford “Nothing is particularly hard if you divide it into small jobs.”
GOALS -Teamwork -Education Promotion Develop a Train-the-Trainer course for my team by March 31, 2012. Analyze audiences Determine message types Choose training delivery method Research available courses and certification Do prep work to teach Determine date(s) of course
To Do • Select one of your short term goals • Write it in either SMART format or following the tips in your manual • Take the first step by December 22nd
SHARPEN THE SAW Social/Emotional Physical Mental Spiritual
Have you ever considered the strength of your relationships as a measure of your success? • The relationships with the people around us affect our productivity.
THREE STEPS TO WEEKLY PLANNING • Choose Main roles for the week HR Team Member Larry Shelby Wife Int. Dev. Mom Developer Trainer Jaelen
THREE STEPS TO WEEKLY PLANNING This week is my daughter’s band performance. • Review roles. • Choose big rocks.
How do I define my big rocks? What is the most important thing I can do in this role this week?
BIG ROCKS COME FROM … • Quadrant I’s you know about • Weekly “brain dump” • Roles
If you don’t define your “big rocks,” someone else will do it for you.
THREE STEPS TO WEEKLY PLANNING • Review roles. • Choose big rocks. • Schedule the week.
Possible aids to move to Q2 • RED TIME • Schedule time for voice mail and email • Lotus Notes Calendar: if someone wants some of your time, ask them to send an invitation
From Lou Holtz “When people want me to help them with a problem at work, I ask them to do 3 things: • Write the problem. • Write 2 or 3 possible solutions, • then come back • Then I ask: “What do you want • me to do for you?”
Lotus Notes Ideas • Mail Rules • Colors • Turn off new mail pop up • Utilize folders
THREE STEPS TO DAILY PLANNING • Check today’s appointments. • Make a realistic list. • Prioritize (ABC, 123).
To Do Plan weekly and daily