Draft joint PCC structure

1. Draft joint PCC structure • Mandatory committees • Voluntary committees • Summary of key points for each committee • PCC members to nominate 2-3 first choices for participation as individuals • PCC members to nominate 2-3 second choices for participation as individuals

2. PCC mandatory committees Governance group Secretary Standing committee Non-worship buildings/ land/sites HR/staff Church buildings/ churchyards Health & Safety/ Risk reduction Archives/ history framework Finance Youth, children, families, older/vulnerable adults

3. PCC voluntary committees Governance group Secretary Hambledon Issues Busbridge Issues Deanery/ Churches together Mission/finance- giving/support Evangelism, Discipleship, Small groups

4. PCC governance group • an ‘officer group’ of the PCC - Rector and wardens • oversees the running of the PCC • sets policy of PCC governance documents • ensures sub committees meet • ensures PCC meets its requirements (e.g. PCC must meet 3 times a year) • sets agenda and decides if PCC needs to discuss item as whole or in 2 PCCs • receives sub-committee information • decides date of APCM • links with PCC secretary

5. PCC Secretary • manages the paperwork and records of the PCC • prepares PCC and APCM meetings • publishes notices of election • submits returns and forms to Diocese • acts as link person between Diocese-PCC for statutory duties • acts as a link between Electoral Roll Officer(s) (also mandatory) and PCC

6. Standing committee • must comprise members of the trust body [the PCC] • exists to conduct urgent decision-making business of the PCC beyond powers of individuals or groups • not an advisory group or sub-committee of the PCC but the full PCC in miniature with full powers of the PCC

7. HR/Staff/Personnel committee • ‘staff’ applies to any contracted paid staff or unpaid volunteers • sets policy for staff reviews and documentation • ensures PCC conforms to employment law • liaises with Rector as line manager on matters of staffing • holds and reviews relevant confidential documentation such as awards and qualifications • ensures there is an up to date staff handbook • ensures Benefice Office conforms (with non-worship buildings team/H&S team) to requirements

8. Health & Safety/Risk Reduction committee • sets policy for regular (annual?) as well as ad hoc risk assessments • ensures assessments are completed by relevant groups • takes advice from competent individuals and ensures documentation in place for records/action • informs other committees (eg staff for office or churchyard for church site checks) of requirements and works with them to ensure adherence • reviews risk documents including risk assessments

9. Finance Committee • 2 treasurers meet on short term finance policy • 2 treasurers meet with Rector, Associate and wardens for shared oversight of long-term finance policy • works with others to set long term forecasts/trends • sets policy on expenditure • sets annual budget and submits to PCC • sets delegated authority on levels of annual expenditure by sub-committees • oversees and approves (with other sub-groups) all requests for funding within the church (e.g. services) • monitors expenditure • ensures finances and planning for finances are never in deficit • ensures stewardship and legacies are addressed by the church • ensures financial returns completed/audits undertaken as required

10. Youth, children, families, older/vulnerable adults safeguarding committee • oversees strategy for future priorities (working with Rector/staff especially staff member for older people and Youth Director for children) • monitors safeguarding and ensures processes in place • acts (through safeguarding officer) as link point between PCC and Diocese • ensures paperwork related to areas is maintained, reviewed and up to date, in particular CRB clearance, checks and protocols for child/vulnerable protection reporting • receives reports from Y-C-F-O/V people activity and reports summary of this to PCC • ensures work in this area is on-going through the work of others

11. Archives/history framework committee • sets policy for which documents/information is collected, how and where stored • takes advice on legislation and ensures this is acted on • works with staff to ensure current records of church are developed for future use • ensures that records of documentation are kept and known • ensures protocols in place so documents are indexed and accessible

12. Church buildings/churchyards committee • sets policy for churchyard use, access and maintenance • ensures safety (liaises with H&S team) • ensures that each church has a church and churchyard action team • ensures that church buildings are maintained and safe • ensures that plans are in place for equipment maintenance/development

13. Non-worship buildings/land/sites committee • ensures sites relating to staff, staff housing and office conform to requirements • ensures they are kept in good order • ensures inspections are carried out • ensures planning in place for renewal/development/upkeep • ensures financial aspects taken into account

14. Hambledon issues committee • deals with issues specific to Hambledon that are not regulatory but require discussion and input from Hambledon PCC members

15. Busbridge issues committee • deals with issues specific to Busbridge that are not regulatory but require discussion and input from Busbridge PCC members

16. Deanery/churches together committee • sets policy for engagement with wider church in area/Diocese • ensures that Busbridge and Hambledon have a voice in such areas

17. Evangelism, Discipleship, Small groups committee • sets governance policy of church for small groups, evangelism, discipleship • receives reports from relevant church members and groups on activity and reports summary of this to PCC • ensures that EDS is on-going in the church through the work of others • answers queries of PCC on EDS • working with Rector/staff, sets priorities for EDS strategy

18. Mission, finance-giving, support committee • sets policy for mission giving • liaises with mission giving team by receiving reports for PCC of mission giving activity • reports summary of such to PCC • acts as link with Diocese in mission element of parish share