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Tips & Tricks for Great IEERBSearches IEERB Conference October 18, 2007 Presented by Amy Matthews, IEERB Director of

Tips & Tricks for Great IEERBSearches IEERB Conference October 18, 2007 Presented by Amy Matthews, IEERB Director of Research. The Prequel : Make Sure You Have All the Pieces You Need. 1. If you don’t already have an account, sign up for one at the alphabet soup table.

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Tips & Tricks for Great IEERBSearches IEERB Conference October 18, 2007 Presented by Amy Matthews, IEERB Director of

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  1. Tips&Tricksfor Great IEERBSearchesIEERB ConferenceOctober 18, 2007Presented byAmy Matthews, IEERB Director of Research

  2. The Prequel: Make Sure You Have All the Pieces You Need 1. If you don’t already have an account, sign up for one at the alphabet soup table.

  3. The Prequel: Make Sure You Have All the Pieces You Need 2. On your first visit, be on the lookout for yellow ribbons.

  4. The Prequel: Make Sure You Have All the Pieces You Need 3. Know thy search.

  5. OverallTip&Trick: Keep Your Research Tabs Straight Different approach needed for Locate Documents verses Search Document Text because each is a different way of obtaining information.

  6. Locate Documents-Left Tab in the Research Menu- Used to retrieve documents by their characteristics, such as corporation or year.

  7. Locate DocumentsTip&Trick:Use Your % and Enter only What you need Is the school corporation you are looking at: A School city? School town? MSD?

  8. Locate DocumentsTip&Trick :Don’t use a characteristic if you are not sure This is particularly true for “year”. If you are looking for a 2006 contract and you know the school corporation, just search that! Example…

  9. Locate DocumentsTip&Trick: Use OR OR allows you to search for multiple corporations, years, etc.

  10. Search Document Text-Right Tab in the Research Menu- Allows you to conduct a full-text search of any document in the system by entering the words or phrases you are seeking.

  11. Search Document TextTip&Trick : Broad Start …and then it down. Narrow

  12. Search Document TextTip&Trick: Take Advantage of AND OR NOT AND gives you fewer results. OR gives you more results. NOT gives you fewer results by eliminating an irritant. Rare but helpful!

  13. AND (Requires both words/phrases in your search)

  14. OR (Picks up documents containing either of the words/phrases in your search)

  15. Search Document TextTip&Trick: Click “Saved Searches” to Pull Up Your Favorites

  16. Let’s Review… • Research Menu contains two key tabs – Locate Documents and Search Document Text • In Locate Documents, • Use your % and enter only what you need • If you are unsure of a characteristic, don’t use • Use OR to expand your search • In Search Document Text • Start broad and narrow it down • Take advantage of AND OR NOT • Click “saved searches” to pull up your favorites.

  17. Why only 6 tips?

  18. Overall Tip&Trick, Remember your resources! • Usage guide in your binder • Tutorial in the IEERBSearch help tab. • Amy Matthews, Director of Research, at your service… (317) 233-6625 ammatthews@ieerb.in.gov THANK YOU FOR YOUR ATTENTION AND PARTICIPATION TODAY!!!

  19. On the Horizon-- • Ability to sort results by corporation and other characteristics • Self-service account setup • More user-friendly full text searching

  20. A Special Thanks To Cathy Allen of RJS Software And To Kurt Schernekau of Stoneware, Inc. For Building This System and Being with Us Here Today

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