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Mastering PowerPoint 2007: Essential Techniques for Effective Presentations

This guide introduces you to PowerPoint 2007, covering essential techniques for creating impactful presentations. You will learn how to select appropriate slide layouts and themes, insert and format graphics, rearrange slides, and present your show effectively. Discover tips for creating notes and handouts, ensuring 508 compliance, and utilizing various media forms, including text, illustrations, and audio. Whether you're preparing for a conference, classroom module, or any other presentation, this resource is designed to enhance your skills and streamline your workflow.

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Mastering PowerPoint 2007: Essential Techniques for Effective Presentations

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  1. Starting Out in PowerPoint 2007 Text and Graphics Techniques Tips

  2. What we’ll look at…. • Uses for PowerPoint • Choosing slide layouts • Choosing themes/colors • Inserting Graphics • Re-arranging slides • Presenting your show • Creating/Printing notes and handouts

  3. Presentations • Uses: • Presentations at conferences or committees • Classroom modules • Capabilities • Text and illustrations • Pictures • Graphs • Cartoons for color and variety • Audio and 508 compliance • Slides + notes • Ready-made handouts

  4. Start with: Text A Template design …even a preset sequence of slides Starting your presentation

  5. Starting a new presentation The Office Button • Open PowerPoint • If you don’t see a blank presentation • On the menu bar, click:Office Button  New • Then, for now, click Blank and recent • A blank Title Slide appears

  6. The Normal PowerPoint screen • Your screen should display • A main slide area • On the left, a slide thumbnail and outline pane • This is called Normal View Main Slide area Thumbnail

  7. To get Normal View…. • If you don’t see the slide/outline pane on the left….

  8. Tip: Starting from a Theme • A Theme is a combination of Colors, graphics and fonts • When you are more experienced, or if you are a visual person: • Try choosing a Theme first • Not a commitment: Change easily whenever you want

  9. Back to the Title Slide…. • With the Title slide in Normal view • Enter a Title and, optionally, a subtitle

  10. Adding more slides • Stay on the Home tab • Click New Slide • And then pick the slide layout that suits your content • Choices will vary depending on theme

  11. Quick Tip: Add a slide in 1 click • Click a slide thumbnail on the left pane • Press Enter • A new, blank slide appears after the selected slide • Same layout as previous (except for the first slide after the title) • To Change layout: • On the Home tab…Click the Layout icon beside New Slide and choose a layout

  12. Change a slide’s layout • Click the Home tab • Click the Layout icon beside New Slide • Choose a layout….

  13. Frame types • Slide Layouts contain frames • Frames make it easy to organize and align content • Click to add bulleted text • Or click an icon to add a picture, clip art, table, chart or media file

  14. Moving Frames • Click inside a frame to select • Position cursor on a frame’s edge • When you see a four-headed cross-arrow, click and drag

  15. Resizing Frames • Click inside a frame to select • Position cursor on a one of the bubbles on a frame’s corner or edge • When the cursor changes to a two-headed arrow, click and drag

  16. Tips for Text • Clear Titles • Nothing below 20 points - ever! • Use Short bullets • Explicate as you present • Outline – your notes, not full text • Sans Serif Fonts • Calibri, Arial, Helvetica, Verdana, Tahoma • Best Serif fonts: Cambria, Georgia • This text: Georgia • This text: Cambria

  17. Typing Bulleted Text • Type a line in a text frame • Press Enter • To indent:Before you start typing on the new line, press Tab • To go back to a higher level bullet:Before you start typing on the new line, press Shift-Tab(hold down Shift and press Tab)

  18. Indenting Existing Text • To push down to the next level of bullet: • Place your cursor on a line or select several lines • Click the Decrease List Level icon on the Home tab • To raise to a higher level bullet: • Place your cursor on a line or select several lines • Click the Increase List Level icon on the Home tab

  19. Text: Other formatting

  20. Text: Other formatting

  21. Insert pictures that you have downloaded from the Web or from your camera…. Adding Pictures

  22. Graphic frames • Select a layout that includes a graphics icon • Click an icon to insert a graphic type

  23. …Or don’t use a graphics frame • Insert graphics from the Insert Tab: Insert  Picture

  24. Choosing Pictures Choose Pictures like shoes • Are they really relevant to your presentation? • Do they go with each other? • Pay attention to consistency, graphic style

  25. Tweaking pictures • Click a picture • The Picture Tools tab appears above the ribbon • Click the Format tab to see Picture tools

  26. The Picture Tools Format tab • Tools only visible when you’ve clicked on a picture • Play with the choices and remember Undo (Ctrl-Z)! • Reset Picture returns to the original version

  27. Tips: Text and graphics • Appropriate graphic style • Serious and subduedOR • Playful and cartoonyOR • Illustrative photos/diagrams • Consistent style, colorsDrawings with similar look • Not too busy • Not even 1 graphic per page unless illustrating a point

  28. Viewing your Slides The View Tab Reordering slides Creating Notes

  29. The View tab: your slides • Slide Show • To present, Full-Screen • Notes Page • Type in notes for yourself (or for handouts} • Normal: • Create/Edit • Slide Sorter • Thumbnails to move around or delete

  30. Slide Sorter view • Open from the View tab • Or by clicking the icon • View icons are below the main window, on the right.

  31. Slide Sorter View • Gives you an overview of your presentation. • Highlight one or more slides • Drag to another location • Or delete

  32. Notes View • From the View tab, viewing the Notes Page allows you to: • Type notes for yourself during the presentation • Print Notes • Consult your copy at the podium while you present Type your notes here

  33. Slide Transitions Pre-set effects Custom tweaking Getting fancy:Animation

  34. Text animation samples • You can: • Add transitions between slides • Animate text • Make graphics appear and disappear • See the PowerPoint Animations presentation for more information Don’t Overuse!

  35. Text animation samples • You can: • Add transitions between slides • Animate text • Make graphics appear and disappear • See the PowerPoint Animations presentation for more information Can be annoying! Don’tOveruse!

  36. Slide Transitions • Click the Animations Tab • Hover your cursor over an icon in the Transition to This Slide area to preview • Click the icon to apply the transition to that slide • Click Apply to All to set for entire presentation

  37. Animating individual frames • Select one or more frames in a slide • Click the Animations tab • Click the triangle to the right of the Animate box to see effects • Hover cursor over an effect to preview • Click an effect to apply • Click No Animation to remove

  38. Handouts for distribution Or…. Printing

  39. Printing in Office 2007 • To see print options… 1: Click the Office Button 3: Click the second Print 2: Click Print

  40. Printing Handouts • Print presentation Handouts with space for notes on right • From Print what:Choose Handouts • Then: In Slides per pageChoose 3

  41. How-to's Tips for presenting Presenting

  42. Starting your presentation • Click the Slide Show tab • Click an icon at the left to start show • OR: Click the Slide show icon, lower right • OR: Press F5

  43. While you present… • To advance to next slide: • Click Remote presenter button OR any of these: • N key (for Next) • Page Down • Right- or down-arrow • Enter/Return key • Home or End key to go to First or Last slide • CTRL(Mac: Cmd) + P to write on the slide • E to erase writing • Esc key to end (go back into editing mode) • More: Type Keystrokes into PowerPoint Help

  44. Tips to save your bacon… Don’t look like an amateur!

  45. Prepare! • Test your presentation: • Before you arrive • At presentation site • Arrive early • Test setup • Have a backup plan • CD • Flash drive • Web….

  46. Think of your audience • Don't read onscreen text • Make eye contact • Prepare handouts • Ask for questions • Don't Rush!

  47. Get a Remote Presenter • Change slides away from computer! • No Hunching! • No back-to-the-audience • Transmitter plugs into USB Port: You carry presenter • Some include laser pointer • Search on Google • < $100

  48. Summary • Use PowerPoint for • Conferences, Meetings, Classroom modules • Start from blank or design template • Add text • Bullet form primarily: Promote and demote bullets • Insert pictures • Insert saved pictures or clip art • Print Handouts, Notes pages or text outline • Prepare for your presentation

  49. Thanks for your Attention!

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