2014 Six Hour Driver Trainer Update

2014 Six Hour Driver Trainer Update
Kentucky Department of Education John Wyatt

KDE Staff Cheri Meadows – Branch Manager(502) 564 – 5279 [4451] Elisa Hanley – Section Supervisor (502) 564 – 5279 [4406] Dave Mangum (502) 564 – 5279 [4422] Monica Napier (502) 564 – 5279 [4436] Debra Vaughan (502) 564 – 5279 [4450] John Wyatt (502) 564 – 5279 [4421]

KDE Contractors Chuck Fletcher North Central KY Roger Kerns Western KY Pete Miller Eastern KY Vickie Courtwright South Central KY

PRE-TRIP VEHICLE INSPECTION

49 CFR § 396.13 § 396.13 Driver inspection. Before driving a motor vehicle, the driver shall: Be satisfied that the motor vehicle is in safe operating condition; Review the last driver vehicle inspection report; and Sign the report, only if defects or deficiencies were noted by the driver who prepared the report, to acknowledge that the driver has reviewed it and that there is a certification that the required repairs have been performed. The signature requirement does not apply to listed defects on a towed unit which is no longer part of the vehicle combination. [44 FR 76526, Dec. 27, 1979, as amended at 48 FR 55868, Dec. 16, 1983; 63 FR 33280, June 18, 1998]

702 KAR 5:080 Section 20. A driver shall perform and document a pre-trip inspection of the bus safety and operating equipment each time that the bus is taken out for the transportation of pupils.

DAILY PRE-TRIP AND WALK AROUNDINSPECTION All bus drivers are to perform a complete pre-trip inspection that meets federal and state regulations before the first trip on each and every bus they drive that day.

DAILY PRE-TRIP INSPECTION AND FOLLOW-UP WALK AROUND INSPECTION All bus drivers shall perform a complete pre-trip inspection that meets Federal and state regulations before the first trip each day and every bus they drive that day. After the initial pre-trip inspection, all subsequent bus runs on that day shall be preceded by a walk-around inspection that will consist of: (1) tires; (2) brakes; (3) console panel; (4) dashboard gauges and controls.

Engine Compartment Power Steering Fluid Belts, Hoses, Wiring Steering Box & Linkage Radiator Reservoir Water Pump Air Compressor Alternator Battery & Hold Downs Leaks Under Bus Front Lights, Lenses, Mirrors Windshield Condition Washer Fluid & Wiper Condition Hood Latch Or Hold Downs Oil Level Transmission Fluid

Front Suspension Front Brakes Brake Hoses Brake Chambers Slack Adjusters Drums Leaf Springs Spring Mounts Shocks Front Wheels Rims Lug Nuts, Drum Bolts Hub Oil Seals Tires

Passenger Entry Emergency Equipment Fire extinguisher First aid kit Spare fuses Reflective triangles (3) Clean up kit Service door and handrails Steps Step lights

Start Engine Gear Shift & Clutch Oil Pressure Air Gauges Voltage & Amps Coolant Temperature Fuel Gauge Washers & Wipers Mirrors Heater Blowers Defrosters & Defroster Fans Dash Lights, Light Indicators Dome Lights & Rear View Mirrors Big Red Lights & Stop Arm (Override) Big Yellow Loading Lights (Front) Head Lights – Hi Lo Beam Clearance Lights Big Red Lights & Stop Arm Strobe Light Crossing Gate if Equipped 4-way hazard lights (Front) Steering Play Driver’s Seat & Seat Belt Park Brake Horn Service Brake, Air Use per application Hydraulic service Brakes (If Applicable)

Air Brake Test Chock Wheels, Engine Off, Key On, Button In Leaks (≤ 2 P.S.I. / Min., No Brake Applied) Leaks (≤ 3 P.S.I. / Min., Brake Applied) Alarm Activates (Approx. 60 P.S.I.) Button (Self Activates – 40-10 P.S.I.)

Interior Passenger Compartment Seats & Bus Floor Damage Emergency Windows Roof Hatches Emergency Door Big Yellow Loading Lights (rear)

Passenger Compartment - Exterior Left Side Right Side Windows Clearance Lights Running Lights Reflectors Right Mirrors Damage Stop Arm Battery Box (don’t open) Windows Clearance Lights Running Lights Reflectors Left Mirrors Damage

Fuel Area Fuel Tank – Secure, Leaks, Cap, Cage Visual Under Vehicle Drive Shaft and Guards Exhaust System Frame Rear Brakes Brake Hoses Brake Chambers Slack Adjusters Drums

Rear Suspension Rear Wheels Tires Rims Lug Nuts, Drum Bolts Axle Seals – Inside and Out Spacers Leaf Springs Spring Mounts Torsion Shocks Air Ride (if equipped)

Rear of Bus Emergency Door Clearance Lights 4-way Hazards Big Red Lights Brake Lights Turn Signals Reflectors License Plate & Lights Special Equipment Wheel Chair Lift & Door Wheel Chair Tie Downs Wheel Chair Floor Tracks Knife for Life Fire Blanket

Walk-Around After the initial pre-trip inspection, all subsequent bus runs that day (on the same bus) are to be preceded by a walk-around inspection that will consist of checking:

Walk Around Inspection Steering Tires Console Dash Panel Mirrors Service Brakes Park Brake Emergency Panel

Transportation Policy Manual Each district needs to have a “Transportation Policy Manual” that contains all transportation related policies for the district. It is not possible to write a policy or procedure to cover every situation that could occur. Some examples of policies to be included are:

Transportation Policy Manual Eligibility for bus transportation Duties and responsibilities of the Transportation Director Utilization of school buses while on co-curricular and extra-curricular trips Number of passengers allowed on a bus Discipline policy Dress code for drivers

Transportation Policy Manual What can be carried on a school bus for trips Number of students allowed on bus for out of district trips Rules of conduct for pupils riding the bus Who is eligible for transportation Bus Suspensions Transportation of Medication

Transportation Policy Manual Rules and regulations for special needs students Director responsibilities Teacher responsibilities Parent or caretaker responsibilities Qualifications for driver assistants Driver responsibilities Assistant responsibilities

Route Sheets

Route Sheet

Route Sheet A Driver Trainer should and the Transportation Director should ensure that each stop is appropriately located and safe for the loading and unloading of students. The Route Sheet should be easy to follow and contain all necessary information for both the regular route driver and a substitute driver.

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CDL / DOT PHYSICALS 281A.175 Requirements for school bus endorsement. (1) An applicant for a school bus endorsement shall satisfy the following requirements: (a) Qualify for a passenger vehicle endorsement by passing the knowledge and skills test for obtaining a passenger vehicle endorsement; (b) Demonstrate knowledge of loading and unloading children, including the safe operation of stop signal devices, external mirror systems, flashing lights, and other warning and safety devices required for school buses by state or federal law or regulation; (c) Demonstrate knowledge of emergency exits and procedures for safely evacuating passengers in an emergency; (d) Demonstrate knowledge of state and federal laws and regulations related to safely traversing highway rail grade crossings; and (e) Submit to an annual physical examination in accordance with 49 C.F.R. pt. 391, completed by a medical examiner as defined by 49 C.F.R. pt. 390. (2) An applicant for a school bus endorsement shall take a driving skills test in a school bus of the same vehicle group as the school bus the applicant will drive.

CDL PHYSICALS Federal guidelines to require Commercial Driver’s License medical exams by certified providers New rule aimed at increasing safety on roadways FRANKFORT, Ky. (May 1, 2014) – The Federal Motor Carrier Safety Administration (FMCSA) will soon require drivers with Commercial Driver’s Licenses (CDL) to be examined by medical professionals whom it has certified.

CDL PHYSICALS The new safety rule, which begins this month, pertains to health care professionals who perform medical examinations for interstate truck and bus drivers. It requires such providers to be trained, tested and certified on the specific physical qualifications that affect a driver’s ability to safely operate the vehicle. The FMCSA final rule also creates a national online database of certified providers. “Highway safety has been, and continues to be, our highest priority,” said Rodney Kuhl, Commissioner of the Department of Vehicle Regulation in the Kentucky Transportation Cabinet (KYTC).

CDL PHYSICALS “The men and women who operate commercial motor vehicles are critical players in our highway safety effort. It is in the public interest to do what we can to ensure that those operators are medically fit to drive,” Commissioner Kuhl said. FMCSA developed the National Registry of Certified Medical Examiners final rule as part of the agency’s commitment to enhancing the medical oversight of interstate drivers and preventing commercial vehicle-related crashes, injuries and fatalities. This rule addresses National Transportation Safety Board recommendations on comprehensive training for medical examiners and tracking of driver medical certificates.

CDL PHYSICALS Beginning May 21, 2014, all new CDL drivers or those needing to renew their medical certificates must obtain an examination from a certified medical examiner. A Department of Transportation medical exam involves checking a range of conditions to determine a driver’s medical fitness, including cardiovascular disease, respiratory and muscular functions, vision and hearing. All commercial drivers must pass a Department of Transportation medical examination at least every two years in order to obtain a valid medical certificate, maintain a CDL and legally drive a commercial motor vehicle. Kentucky has about 150,000 CDL holders, including operators of commercial motor vehicles over 26,000 pounds, federally placarded hazardous material vehicles, school buses and other vehicles that can carry 16 or more passengers. Information about the National Registry of Certified Medical Examiners and a list of certified professionals in every state can be found at https://nationalregistry.fmcsa.dot.gov.

281A.175 Requirements for school bus endorsement. (1) An applicant for a school bus endorsement shall satisfy the following requirements: (a) Qualify for a passenger vehicle endorsement by passing the knowledge and skills test for obtaining a passenger vehicle endorsement; (b) Demonstrate knowledge of loading and unloading children, including the safe operation of stop signal devices, external mirror systems, flashing lights, and other warning and safety devices required for school buses by state or federal law or regulation; (c) Demonstrate knowledge of emergency exits and procedures for safely evacuating passengers in an emergency; (d) Demonstrate knowledge of state and federal laws and regulations related to safely traversing highway rail grade crossings; and (e) Submit to an annual physical examination in accordance with 49 C.F.R. pt. 391, completed by a medical examiner as defined by 49 C.F.R. pt. 390. (2) An applicant for a school bus endorsement shall take a driving skills test in a school bus of the same vehicle group as the school bus the applicant will drive. Effective: June 25, 2013 History: Amended 2013 Ky. Acts ch. 21, sec. 5, effective June 25, 2013. -- Created 2005 Ky. Acts ch. 165, sec. 1, effective June 20, 2005.

CDL / DOT PHYSICALS 281A.175 Requirements for school bus endorsement. (e) Submit to an annual physical examination in accordance with 49 C.F.R. pt. 391, completed by a medical examiner as defined by 49 C.F.R. pt. 390.

CDL / DOT PHYSICALSfrom 49 C.F.R. pt. 390 Medical examiner means the following:(1) For medical examinations conducted before May 21, 2014, a person who is licensed, certified, and/or registered, in accordance with applicable State laws and regulations, to perform physical examinations. The term includes but is not limited to, doctors of medicine, doctors of osteopathy, physician assistants, advanced practice nurses, and doctors of chiropractic. (2) For medical examinations conducted on and after May 21, 2014, an individual certified by FMCSA and listed on the National Registry of Certified Medical Examiners in accordance with subpart D of this part.

CDL / DOT PHYSICALS TIMELINES DOT PHYSICAL – up to two (2) years KY School Bus Driver Physical – One (1) year Instead of the DOT physical expiring and the driver needing to get a new physical every 10.5 months, you should be able to get one much closer to the 12 month time period allowed by State Law / Regulation Two (2) years One (1) year

CDL / DOT PHYSICALS TIMELINES DOT PHYSICAL – up to two (2) years KY School Bus Physical – One (1) year Just be careful to never let more than a year lapse between physicals and you meet both requirements. Two (2) years One (1) year

CDL / DOT PHYSICALS National Registry https://nationalregistry.fmcsa.dot.gov/NRPublicUI/home.seam

The TC 94‐35 form, Medical Examination Report for Commercial Driver Fitness Determination, has been abolished. Applicants are to complete the FCMSA form, 649‐F (6045), accessible online at: http://transportation.ky.gov/Organizational-Resources/Documents/Medical%20Examination%20Report%20for%20Commercial%20Driver%20Fitness%20Determination.pdf

Fleet Information a. There are 10,048 buses on inventory, 46 less than last year. This is the first decline since 1989. (1989 we had 8,600 buses) b. There are 2,094 Type D buses (21% of the fleet) down 42 from last year. c. There are 532 Type A buses (5% of the fleet) down 44 from last year. d. There are 7422 Type C buses (74% of the fleet) up 41 from last year. e. There are 178 manuals left and 3 gasoline engines. f. There are 157 Hybrid, diesel/electric buses, 3 gasoline buses and 1 propane powered bus. G. The fleet has 9,887 diesels.

Fleet Information 2. This year’s purchases: There were 391 buses on order as of 5/14/14. 235 Thomas Built (60%), 80 IC (20%), 76Bluebird (19%) Second smallest purchase in 25 years. Historically ’13, 346; ’12, 466; ’11, 563; ’10, 631; ’09,483; ‘08,437; ‘07, 815; ’06, 565, ’05,820. Current depreciation: $46,961,804.00 2,203 (22%) are out of depreciation. (20% last year) so the fleet is getting older.

On-Going Training Turnabouts Two Point Accident Training Procedures, law enforcement, first responders, media How to write bus referrals for principals Extra-curricular food stops Incident reports for training

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Incident Reports REQUIREMENTS Any incident that cost the district $ Any incident that results in an injury to a student, driver or monitor/assistant Use the paper copy of a daily incident report to prepare for data entry Record details of all persons injured (sex, age, location when injured, severity of injury, treatment/follow-up, etc…)

Incident Reporting Details, Details, Details Record as soon as possible so that information is fresh and therefore more likely to be correct Call MONICA NAPIER if you need assistance502.564.5279 ext. 4436 Check routinely (monthly) for duplicates, missing reports, unsubmitted reports, etc…) Incident Reports can be used for training purposes

Incident Reporting / Driver Database Contact KDE / Monica to get access to new driver trainers 502.564.5279 Ext 4436

MVR & CRC 702 KAR 5:080 Section 2. (1)(a) A criminal records and driving history check shall be performed by a local district on school bus drivers prior to initial employment and after a break in service (excluding summers). (b)1. Employment shall be contingent upon meeting the requirements of paragraph (a) of this subsection. 2. A local board of education shall adopt policies outlining employment qualifications as related to these criminal records and driving history checks.

MVR & CRC (c) A school bus driver shall immediately report to the local superintendent or the superintendent’s designee a: 1. Revocation of the driver's license; 2. Conviction for DUI or DWI; 3. Conviction for reckless driving; or 4. Citation for a moving motor vehicle violation, including: a. DUI or DWI; b. Reckless driving; or c. A violation of state or local law governing motor vehicle traffic control, other than a parking violation.

702 KAR 5:080 continued (d) A school bus driver, school bus mechanic, or anyone performing safety-sensitive pupil transportation duties having a confirmed positive test for a controlled substance shall be relieved of those duties immediately and not be eligible for reemployment for five (5) years.

702 KAR 5:080 continued (e) A school bus driver, school bus mechanic, or anyone performing safety-sensitive pupil transportation duties who tests at 0.02 percent or higher on the confirmation alcohol test immediately before, during, or immediately following the performance of these duties shall be relieved of these duties immediately and not be eligible for reemployment in a safety-sensitive position for five (5) years.

702 KAR 5:080 continued (f) A person shall not be employed as a school bus driver if convicted within the past five (5) years of DUI or DWI.

MVR & CRC A district must create a policy on what is and what is not acceptable other than what is specifically mentioned in regulation. Speeding tickets Disorderly conduct Public intoxication DUI 10 years ago

On Duty Time 10-Hour Driving LimitMay drive a maximum of 10 hours after 8 consecutive hours off duty. 15-Hour LimitMay not drive after having been on duty for 15 hours, following 8 consecutive hours off duty. Off-duty time is not included in the 15-hour period. 60/70-Hour LimitMay not drive after 60/70 hours on duty in 7/8 consecutive days. Sleeper Berth ProvisionDrivers using a sleeper berth must take at least 8 hours in the sleeper berth, and may split the sleeper berth time into two periods provided neither is less than 2 hours.

On Duty Time School bus operations conducted by the school districts are exempt from most FMCSA regulations because transportation performed by state and local government entities are statutorily exempt from FMCSA safety rules concerning driver qualifications, hours-of-service and vehicle maintenance rules. This exemption applies even for the interstate operation of the school buses by the school district.

On Duty Time For school bus operations conducted by for-hire carriers operating under a contract with the school district, we have a regulatory exception for transporting children from home to school and from school to home. This exception even covers transportation across state lines when the students are traveling between home and school. However, when the for-hire carriers transport students on field trips and extracurricular activities in interstate commerce, the full range of our safety rules apply.

Ideas for Proper Dress for Safety Footwear – Flip flops Open toed shoes Open heel shoes Barefoot Loose fitting sleeves Jewelry Hats that obstruct vision

Proper Dress for Safety Types of shoes should comply with district safety recommendations. This typically eliminates wearing open-toed shoes, sandals, clogs, wooden-soled shoes of any type, or heels of more than two-inch height. The best driving shoe is one that has a flat sole, covers the entire foot, and fastens securely. The type of shoe you wear could affect your ability to perform in a safe manner during an emergency situation. ♦ On duty, drivers shall wear shoes that cover and protect their feet. Platform shoes, sandals, house slippers, and shoes with exaggerated heels are prohibited for safety reasons. ♦ Jewelry, scarves, and long hair that cause vision interference or distraction should not be worn.

MIRROR GRID

8 FT. WIDE LINES 50-60 FT. OR LONGER IF POSSIBLE

These cones represent yellow circular pavement markings in all mirror grids.

RIGHT, CROSSOVER MIRROR-CATEYE

1 FT. FROM CENTER OF REAR AXLE 12 1 FT. 6 6 FT. FROM CENTER OF REAR AXLE 1 FT. FROM CENTER OF FRONT AXLE 0 FT. FROM BUMPER 6 FT. FROM BUMPER 12 FT. FROM BUMPER

School Buses Traveling Private Roadways The Kentucky Department of Education, Pupil Transportation Branch, receives many inquiries in regard to school buses traveling on private roads. The Department of Education is concerned with all phases of safe transportation for Kentucky’s public school children.

School Buses Traveling Private Roadways It is not the intention of the department to create hardships for any one or for any group of pupils throughout the state. Although travel on non-public roads is not illegal, the Pupil Transportation staff, after much research and discussion, strongly feels that Kentucky public school buses should not travel on non-public roads. The major issues to support this decision are:

School Buses Traveling Private Roadways 1. In the case of inclement weather, who is responsible for clearing the roadway? Will they clean it with the same efficiency every time? (Note: They are not required to do so.) 2. Who is responsible for the road if it is damaged? (Note: Districts may not be able to expend money on repair or development of these roads.)

School Buses Traveling Private Roadways 3. What happens if one private road runs across another private road? The question of permission and legal rights to use the road also surfaces. 4. There is the issue of insurance. Certain insurance companies will not cover public school buses traveling on non-public roadways in the event of an accident or collision. It must be reiterated that travel on these roads is not illegal and the decision to travel them is left up to the local school district officials.

Inclement Weather Driving Water over the roadway High winds Tornado watch Heavy rain Snow Ice

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Driver’s Think It’s All About Me – SO? We have to remind drivers and ourselves that it really is all about the KIDS! Drivers need to feel appreciated so that they can expend their energy making sure the children they transport feel important!

Bus Garage Insurance regulations should be followed at all times Drivers should not be in the working area of the garage unless they have a specific purpose in being there Visitors should not be allowed in the garage The garage is a dangerous place due to the nature of the work being performed

Why Can’t We Have THAT On The Bus? Brooms Garbage cans/bags Cleaning supplies Aerosol cans

Radio Usage Business use only Others are listening in Confidentiality

Bus Fueling Do not fuel with students on board 702 KAR 5:080 (17)Section 17. For safety reasons, a driver shall not permit fueling of the bus while pupils are on board the bus. Planning is necessary on some extra-curricular trips NO SMOKING

Items Allowed on a School Bus The Kentucky Department of Education, Pupil Transportation Section, takes the position that students should not carry onto school buses any item, i.e.…. instruments, class projects etc., that may block any aisle, doorway or exit. Glass items such as bottles, containers or vases should not be allowed. Aluminum or metal items such as pop cans that can be used as a weapon or missile or could cause any type of disturbance should not be brought onto the school bus. (702 KAR 5:080 Section 14.)

Items Allowed on a School Bus 702 KAR 5:080 Section 14 A board of education shall develop a policy regarding what may or shall not be transported on a school bus. The policy shall include the following: (1)(a) A driver shall not knowingly permit any firearms or weapons, either operative or ceremonial, to be transported on the bus. (b) The driver shall not knowingly permit fireworks or other explosive materials of any type to be transported on the bus;

Items Allowed on a School Bus (2) A driver shall not permit to be transported on the bus: (a) live animals, except for an animal that is: 1. To enable a person to safely utilize the bus transportation as documented by: a. Adequate medical evidence; or b. A student's Individual Education Plan; and 2. Not a risk to other bus riders; (b) A preserved specimen that would likely frighten a pupil or cause a commotion on the bus; or (c) Glass objects or helium balloons; and

Items Allowed on a School Bus (3) A driver shall not permit the transportation of an object that may block the bus aisle or exits.

Items Allowed on a School Bus Pupil Transportation has received many calls regarding what can and cannot be transported on a Kentucky School Bus. We feel that common sense should dictate the appropriateness of any item. Items such as Pole Vault Poles, Flags for Drill Teams, Coolers, etc. should not be transported in the passenger compartment of a school bus.

Items Allowed on a School Bus There are too many items to name, however, as previously stated, a good common sense rule should apply. Remember, a school bus is for transporting students not other items.

2014 Six Hour Driver Trainer Update