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Emergency Management in Tonga

Emergency Management in Tonga. National Emergency Management Plan Prepared under the provisions of the Emergency Management Act 2007. Structure of the plan: The Committees: 3 Thematic Committees at National Level

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Emergency Management in Tonga

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  1. Emergency Managementin Tonga

  2. National Emergency Management PlanPrepared under the provisions of the Emergency Management Act 2007 Structure of the plan: • The Committees: • 3 Thematic Committees at National Level • 5 District Committees (‘Eua, Ha’apai, Vava’u, Niuatoputapu, Niuafo’ou) • Village Committees (all villages throughout Tonga) • Roles and Responsibilities of the Committees • Plans: • National Emergency Management Plan • District Emergency Management Plan • A: Disaster Risk Reduction • National Risk Reduction Strategy and Programme • B: Emergency Management • Disaster Management Roles and Timeline

  3. Sleeping giant- last eruption was 1946 NTT Tsunami 30 th Sept 2009. Three waves were reported with the last one reaching six meters Most recent event(15 Mar 09) – Hunga Tonga about 60 km to the NNW of Nuku’alofa (Tongatapu) erupted. Average of 1cyclone/yr Cyclone Waka2001($104m) 4 May, 2006 (7.8 magnitude) Tornadoes-The latest event was happened in September 2004 Coastal flooding9th Jan2009 Storm surge – $1.4 million

  4. Names and Relationships Roles and Responsibilities National Committees

  5. Structure National Disaster Council (NDC) (CABINET) Chair: Hon. Minister of Infrastructure Policy and Preparedness Delivery ofEmergency Response Coordination of Relief and Recovery National Emergency Management Committee (NEMC) Members:PMO, MOI, Finance and Planning, Agriculture, Health, Police, Military (TDS), Lands, Education National Emergency Operations Committee (NEOC) Members:PMO, MOI, Foreign Affairs, Police, Military (TDS) National Emergency Recovery Committee (NERC) Members:PMO, MOI, Finance and Planning, Foreign Affairs, Military (TDS), NGO representative Secretary: NEMO NEMOSecretary: NEMO Chair: Governor/ Gov’t Rep District Emergency Management Committee Chair: Town Officer Village Emergency Management Committee

  6. National Disaster Council (NDC) National Disaster Council (CABINET) Responsibilities • The Council decidesthe scale of assistance required in a major emergency • Decisions are based on advice from the Minister of Infrastructure, the National Emergency ManagementCommittee • Endorse the work of the Committee – preparedness activities, any legislation • All reports are submitted to Cabinet Composition • All Ministers • Prime Minister (chair) NEOC communicates directly with NDC, to fast track clearance and operation

  7. National Emergency • Management Committee (NEMC) National Emergency Management Committee Members:PMO, Min. of Infrastructure, Finance and Planning, Agriculture, Health, Police, Military (TDS), Lands, Education Secretary: NEMO Composition • Hon. Minister of Infrastructure • Chief Secretary & Secr. to Cabinet • CEO for Infrastructure • CEO for Finance and Planning • CEO for Agriculture, Forestry, Fisheries and Food • CEO for Health • Commissioner for Police • Commander of Tonga Def. Services • CEO for Lands, Environment,Climate Change & Natural Resources • CEO for Education & Training • Secretary: NEMO manager Responsibilities Makes policy decisions of national significance Ensures arrangements with other nations and relevant bodies are in place Supports District Emergency Management Committees; Ensure effective emergency management and response in communitiesduring all phases

  8. National EmergencyOperations Committee (NEOC) • Carry out initial assessment; • Collate and prioritise immediate disaster relief requirements • Manage distribution of immediate relief supplies • National Emergency • Operations Committee • Members:PMO, Min. of Infrastructure, Foreign Affairs, Police, Military (TDS) • NEMO Composition • Minister for Infrastructure (Chair) • CEO for Infrastructure • Commissioner for Police • Commander, Tonga Defence Services • Secretary for Foreign Affairs • the NECC Manager Others can be invited such as Tonga Red Cross, INGOs Responsibilities • Activate ministries and organisations in response to an event • Liaise with ministries, non government organisations and community groups in the execution of their emergency management roles

  9. National Emergency • Recovery Committee (NERC) • National Emergency • Recovery Committee • Members:PMO, Min. of Infrastructure, Finance and Planning, Foreign Affairs, Military (TDS), NGO representative • Secretary: • NEMO Composition • Hon.Minister for Infrastructure (Chair) • Chief Secretary and Secr. to Cabinet • CEO for Finance • CEO for Infrastructure • Secretary for Foreign Affairs • Commander of Tonga Def. Services • Representative of non-government organisations • Secretary: NEMO manager Responsibilities • Coordinates: • Provision of Emergency Relief • All recovery and rehabilitation works • Detailed assessment (in partnership with DEMC) • A decision-making body on operational decisions in the recovery phase

  10. National Emergency • Management Office (NEMO) NEMO • Provides a 24/7 duty officer for alerts • Co-ordinates support to response agencies • Co-ordination of reconnaissance and post-impact assessment • Organises public information before, during and after emergencies • Designs and maintains a locally-based public education/awareness • Provides secretariat support to the National Emergency Management Committee Responsibilities Maintains the National Emergency Management System operations Develops and maintains the National Emergency Management Plan Focuses on a comprehensive approach to emergency management Runs and trains staff of the National Emergency Co-ordination Centre

  11. District Emergency • Management Committee (DEMC) Chair: Governor District Emergency Management Committee Composition • Governor or Government Representative (Chair) • Any other members appointed by the chairman with the approval of the Minister Responsibilities • Provide support to communities to ensure effective emergency management before, during and after the impact of an event • Ensure community awareness of emergency management • Identify and coordinate the use of resources for emergency operations • Manage emergency operations • Establish and review emergency communications systems • Ensure information about an event or an emergency is promptly provided to the NEMC.

  12. Village Emergency • Management Committee (VEMC) Composition • Town officer (Chair) • Community Representatives • Representatives appointed by the town officer with the approval of the Minister Chair: Town Officer Village Emergency Management Committee Responsibilities Identify and coordinate the use of resources for emergency operations Manage emergency operations in the village Establish and review emergency communication systems in the village Ensure information about an event or an emergency in the village is promptly provided to the District Emergency Management Committee

  13. Activation of Disaster Management System Event Local Agencies No Yes Managed with Agency Procedures Request Assistance from DEMC Need Help? Need Help? No Managed with District Resources Yes Need Help? ? Request Assistance from NEMC

  14. Operational Lead Agencies For certain types of emergency, a lead coordination agency is identified:

  15. Part C of the NEMP requires Individual Business Continuity and Emergency Response Plan • Responsibility of individual agencies to develop and maintain their Business Continuity and Emergency Response Plan • Ensure they remain functional during emergencies or recover as soon as possible to provide core services • Roles and responsibilities of relevant agencies in accordance with core business (examples)

  16. Operational Support Functional Plan

  17. Information sharing and support SUPPORT INFORMATION

  18. National Emergency Response Procedures • NEMO: • Receive information • Confirm information • Alert District EMC • Check Emergency Communications • Notify Minister of Infrastructure, NEMC, NEO Committee, Diplomatic Corps, and Organisations with DM role • Activate Public Information Plan • Ensure NEC Centre (NECC) is on standby • NEO Committee: • Ensure Business Continuity and Emergency Response Plans are ready for each agency • Ensure District Emergency Committees are alerted and Plans are ready General Alert procedures

  19. National Emergency Response Procedures • Liaise with TMS • Maintain contact with DEMCs • Brief NEOC (with TMS) about situation and evacuation req. • NECC on 24/7 with max staff • Maintain Public Information via Radio NEMO 12 hrs before Impact 24 hrs before • Agencies on Standby • Assess likelihood of evacuation order • Close schools and Govt Offices • Activate Business Continuity Plans • Monitor event • Monitor Situation • Ensure public is informed NEO Committee Cyclone Alert procedures

  20. National Emergency Response Procedures • Liaise with TMS • Collect initial sit reps and assessments from districts • Brief NEOC and NEMC on overall assessment • Initial National Sit Report • Distribute report to NEMC, OCHA,SOPAC,Media,Dipl. • Consolidate Agency Sit Report • Daily National Sit Report sent to same recipients • Brief NEMC • Maintain 24/7 NECC • Return NECC to standby • Check communications • Conduct Ops debrief • Final National Sit Report • Finalize all other reporting NEMO 48 hrs after Stand down 24 hrs after 72 hrs after • Contact District Reps. • Collect Agency Sit Reports • Identify initial relief req. • Send National Damage Assessment Teams • Input to Initial Nat’l Sit Rep • Activate emergency relief • Recommend State of Em. • Press release • Activate National Emergency Recovery Committee • Coordinate relief activities • Liaise with Foreign Aff. • Provide customs/imm/quar. Support for incoming aid • Final NEOC Ops debrief NEO Committee Post Impact

  21. Disaster Cycle Concept BeforeDuringAfter Prevention Response Rehabilitation Mitigation Reconstruction Preparedness

  22. Immediate Post Impact Post Disaster Pre Impact Phase Emergency Phase Donor Nations National Emergency Management Office State of Emergency Alert/Activation NEOC National Disaster Council Foreign Ministry National Recovery Committee National Emergency Operation Committee National Emergency Operation Committee Diplomatic Mission • Tonga Defence Services • Police. • NEMO • NGOs REQUEST FOR ASSISTANCE

  23. Malo

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